Arinda Cale Email & Phone Number

Kaufman, Tx, Us

Orange County, California Area

Orange County, California Area

Support the estimating and proposal departments in pursuit of large civil project in the western United States. Work closely with estimating and proposal teams to prepare bids/proposals, manage and track upcoming pursuits, and maintain active status of all licenses and prequalification with various agencies.PRIMARY RESPONSIBILTIES:• Research upcoming projects for prospective bidding• Coordinate with EVPs to maintain accurate bid tracking information• Maintain complete and accurate information about bid status and bid results• Update and manage the project tracking with information on all current, future, and past bids• Ensure all contractor licenses and status of prequalification are active with various state• Prepare all internal reporting documents for various corporate departments.• Prepare all bid documents for hard bids.• Help prepare price proposal components of DB proposals• Manage the outreach and Good Faith Effort activities and documentation.• Report relevant estimating information to regional executives and other managers as required• Obtain plans, specs and bid documents from Owners• Organize and maintain all bid documents for engineers and estimating teams• Organize and track list of questions to the Owner from the estimating team• Create and maintain a detailed checklist with all bid submittal requirements.• Coordinate submittal of hard bids to Owner.• Read bid documents and advise the estimating and proposal teams of special requirements• Maintain database of subcontractors and suppliers for each geographic region• Create, distribute, and maintain all subcontractor bid solicitations• Attend various bid, project, and industry meetings as needed• Prepare and submit pre-qualification packages• Help coordinate post-award submittals in conjunction with estimating and operations teams• Organize bid escrow documentation with the estimating manager• Support EVPs, estimating manager, and proposal manager in various tasks, as needed

Greater San Diego Area

Oversee administrative tasks for California jobsite locations.Process invoices, field timesheets, new hire paperwork for California jobs and work with the coordinating department in our Corporate office in Phoenix.Train jobsite administrators.Work with local unions to fill jobsite positionsWork with Union Trust's to reconcile accounts, address and reconcile any billing or account issues.Process expense reports for California employeesCreate electronic and hard copy files for new jobsCreate Subcontracts, Service Agreements, and Purchase Agreements for California jobs.Collect and submit Certified Payroll reports Process EDD claims for CaliforniaServe as Administrative Assistant to California ExecutivesPlan Travel, Hotel and Rental Car AccommodationAssist estimating department with and administrative need during the bidding processAssist jobsite project managers as needed.Organize meetingsPrepare outgoing mail / receive incoming mailOrder office supplies for main estimating office as well as some jobsite location.Periodically review the paper flow processes and adjust where needed.Serve as the main point of contact for California from Corporate office in Phoenix, AZ.

Due to the slumping construction industry, Erreca's Inc has gone through a rapid and considerable downsizing.At present I serve as the sole administrator in the following functions: Payroll, Human Resources, Accounts Payable, Job Cost Management, and Receptionist.

Accurately process daily and monthly invoices in excess of one million dollars. Electronically send them to Project Managers for approval. Meet monthly deadlines for month end closing, and aging schedule. Maintain a working relationship with over 200 vendors; providing them with timely payment schedules upon my completion of their reconciled monthly statements.

Lakeside, Ca

Process weekly payroll, by verifying timesheets for approximately 25 foreman and/or Project Managers. Critically review each timesheet, making corrections as needed. Export timesheet data from Hard Dollar Project Management software to Sage Timberline Accounting software, and print weekly checks for all field personnel. Produce weekly certified payroll reports and monthly union reports. Review and respond to all employee related documents, including EDD requests for information and all Union matters. Manage company 401K account as it relates to activity requests from employees.

Spearheaded a staff of 8 for a large events production company. Worked hand in hand with sales staff and clients on promotional events in the Greater San Diego area. Assisted in all areas of the production to ensure that the client needs were met and expectations were fulfilled. In addition to processing weekly Payroll, Accounts Payable, Accounts Receivable. I also handled all customer service needs.