Catherine Ballance Email & Phone Number

Little Rock, Ar, Us

North Little Rock, Arkansas, United States

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Tampa Fl

• Sourced and oversight of P2P support for Technology procurement related activity and handled third party supplier engagements in multiple markets and countries.• Partnered with Vendor Management team to ensure vendor risk quality and assisted the key stake holders with ownership to guide the business unit through end to end of the P2P processes.• Sourced, implemented and managed enterprise supply agreements for approximately $300M in annual technology spend.• Maintained a repository of fully executed supplier agreements to support budgetary spend at an enterprise level.• Developed working relationships with key stakeholders to define the requirements and development of the strategic sourcing strategy by defining, preparing and negotiating service level agreements. Developed understanding and determine requirement for forecasting relationship through supplier management.• Maintained strong organization and communication skills with stake holders and suppliers including the ability to work on multiple projects simultaneously and bringing them to resolution and closure.• Coded Purchase Requests from vendor quotes after validating accuracy and completeness of quotes by comparing to reference data and narratives provided by requestors and approved to purchase.• Provided reports and summaries of PA/PO’s for management to assist in validation for payment or for other budgetary and financial research.• Coordinated change requests (CRs) and Change Orders (COs) as necessary and communicated • Obtained and tracked estimated Time of Arrivals of approved POs and report/monitor for updates.• Assisted stakeholders in the renewal of support and maintenance contracts terms. • Researched projects as needed when requested by management or by self-direction when logistical information needed to be tracked. • Analyzed data using either or Excel, including formula creation, pivot table creation, and intermediate analysis skills.

Riverview Florida

Processed invoices from multiple vendors and reconciling purchasing orders to vendor invoices. Checked figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Debited, credited, and totaled accounts on Excel spreadsheets and Access databases while using specialized accounting software.Assisted in monthly close duties, general ledger, and analysis including accruals and forecasting. Monitored monthly operating results against budget. Performed Accounts Receivable monitoring, uploading and follow-up for assigned projects.Input and coded Purchase Requests from vendor quotes after validating accuracy and completeness of quotes by comparing to reference data and narratives provided by requestors.Completed Purchase Authorizations (PAs) templates, obtain approvals, route to various accounting/finance departments for processing, monitor progress, and report statuses to management in a consolidated, summary, and professional format.Maintained files of PA/PR’s; provide reports and summaries of PA/PO’s for management to assist in validation for payment or for other budgetary and financial research.Coordinated Change Requests (CRs) and Change Orders (COs) as necessary. Revised PA/PR’s, update summaries and communicate changes to management.Obtained Estimated Time of Arrivals of approved POs and report/monitor for updates.Researched projects as needed when requested by management or by self-direction when the data integrity issues or discrepancies are identified. Responsible for maintaining weekly and monthly reports of PO detail and project spending, update Budget summaries, and assist with researching and justifying variances. Assisted with year-end closing of POs and project spending and with annual budget preparation.Analyzed data using either or both Microsoft Access or Excel, including formula creation, Pivot Table creation, and intermediate analysis skills.

Key West, Fl

Tax PreparationBookkeepingCleaning for Individuals and Vacation RentalsDeath in Family in VirginiaRelocated to Tampa

Key West, Fl

• Answer applicants' questions about benefits and claim procedures. • Interview benefits recipients at specified intervals to certify their eligibility for continuing benefits. • Interpret and explain information such as eligibility requirements, application details, payment methods, and applicants' legal rights. • Initiate procedures to grant, modify, deny, or terminate assistance, or refer applicants to other agencies for assistance. • Compile, record, and evaluate personal and financial data to verify completeness and accuracy, and to determine eligibility status. • Interview and investigate applicants for public assistance to gather information pertinent to their applications. • Check with employers or other references to verify answers and obtain further information. • Keep records of assigned cases, and prepare required reports. • Schedule benefits claimants for adjudication interviews to address questions of eligibility. • Prepare applications and forms for applicants for such purposes as employment.

Chesapeake, Va

• Procurement of metal in plate, round and flat bar, angle, T and pipe, custom parts some imported, supplies, cutting tools, fasteners, equipment and packaging material to support company production.• Prepare and submit bids and request for quotations to suppliers.• Determine lowest cost and shipping method for delivery of goods and services.• Review engineering Bill of Material and determine long lead time items.• Obtain clarification from engineering for items on Bill of Material if unclear specifications are present.• Organize procurement method to ensure timely receipt of m material without delaying assembly or production schedules.• Communicate challenges presented in obtaining material to engineering director and shop foreman.• Compile engineering specifications and apply the knowledge to read and compare specifications of items quoted.• Collaborate with suppliers to ensure quality and accuracy of items being purchased.• Communicate with suppliers date requirements for materials and ensure that the schedule agreed to is met without unnecessary cost to company.• Initiating, tracking shipments to and from company with the upmost accuracy to prevent loss or damage of assembled and/or machined parts.• Maintain and support supplier base understanding of company requirements for materials.• Follow up on all orders placed to ensure accuracy in delivery and material provided.

Hampton, Va

Source and purchase machinery, equipment, tools, raw material, packaging materials, parts, services, and/or supplies necessary for operation of an organization. Compile and analyze statistical data to determine feasibility of buying products and to establish price objectives. Compile information to keep informed on price trends and manufacturing processes. Confer with suppliers and analyze suppliers operations to determine factors that affect prices and determine lowest cost consistent with quality, reliability, and ability to meet required schedules. Review proposals, negotiates prices, selects or recommends suppliers, analyze trends, follow up orders placed, verify delivery, approve payments, and maintain necessary records.

Tampa/St. Petersburg, Florida

Use of the PeopleSoft FAST system to process requisitions and purchase orders. Evaluate contracts and vendor standard terms and conditions. Resolve budget error problems through communication with departments, Research and Financial Management and General Accounting. Research of purchase orders and receipt of goods related to invoices ready for payment. Conduct research of budget detail. Prepare documents for issuance of Purchase Orders on behalf of the University. Meeting with colleges and departments; establishing working relationships, training end users for the PeopleSoft FAST system and training the trainer. Core Team Leader for FAST 8.9 implementation.

Tampa

Use of the PeopleSoft FAST system to evaluate invoices for issuance of vouchers for payment. Evaluate vouchers with budget errors. Resolve budget error problems through communication with departments, Research and Financial Management and General Accounting. Research of purchase orders and receipt of goods related to invoices ready for payment. Conduct research of budget detail. Prepare documents for payment on behalf of the University. Meeting with colleges and departments; establishing working relationships, training end users for the PeopleSoft FAST system. Automated email notification system for departments about vouchers containing budget errors.