Senior Production Coordinator
CurrentSupports studio administration and production activities. Prepares and coordinates all aspects of the studio’s projects and activities: prepares, maintains, updates and verifies accuracy of key creative, crew and service-provider contracts, invoices and expense claims associated with studio projects, in accordance with NFB standards. Liaises with NFB producers and is key contact with external creators to collect, track and coordinate distribution of necessary documentation, information and materials.Actively monitors financial commitments (including revenue and expenditures) and enters data in financial system.Produces purchase orders, makes delivery calls and follows up on them, as well as billing related to the payment stages of contracts, agreements and rentals.Coordinates and monitors all travel preparations, including transportation, accommodation, vehicles, excess-baggage tickets, advances on travel expense accounts and claims for production team.Plans and coordinates equipment shipment requirements for shooting and hard disk logistics as required.Prepares and drafts, within NFB guidelines, contracts with ACTRA, UDA, WGC, DGC, CFM, SPACQ and AQTIS (signatures, timesheets, payments, activity reports), as well as contracts for personal services and temporary employment contracts (TEAs).Assists production team in preparation of Investigate, Development and Production budgets.Responsible for rights files; prepares, files and follows up on participant, location and material release documents, music and visual contracts and licences to sign and pay for, audio and textual archive records, and any other relevant documents.