Peshawar/Dera Ismail Khan.Responsibilities: Establishment of Dera Ismail Khan, Tank and South Waziristan Agency Office. Responsible for Admin, Logistics, Procurement and other operation support activities at Field office level. Hiring of Logistics and other support staff for the field office. Training and supervision of logistics staff. Supervision of support staff. Respond timely to the issues and to solve them on priority… Show more Peshawar/Dera Ismail Khan.Responsibilities: Establishment of Dera Ismail Khan, Tank and South Waziristan Agency Office. Responsible for Admin, Logistics, Procurement and other operation support activities at Field office level. Hiring of Logistics and other support staff for the field office. Training and supervision of logistics staff. Supervision of support staff. Respond timely to the issues and to solve them on priority basis at field level. Responsible for the security of field staff. Developed and implemented logistics, administration and procurement formats to support the operation and make internal control more effective at field office and Head office level. Coordination with political administration of South Waziristan Agency to get NOCs and go through passes for staff and materials. Coordination with political administration and Pak Army for the security of staff while moving in the agency for program execution activities. Represented organization in coordination meetings with FDMA, Political Administration and District Administration. Providing/arrangement of transportation and lodging for staff visiting field and inside city limits. Arrangement of meetings and training workshops at field office level. Reponsible for the custody/handling of Petty Cash. Responsible for managing Lease agreements for office and rental companies. Overall responsibility of field operations activities. Show less

Responsible for procurement of requested program support items, following ICMC policies and procedures in a timely manner. Accounts for purchased items and coordinate with appropriate logistical and admin staff member. Manage inventories and stocks. Coordinate with other staff members to ensure the offices are adequately equipped and supplied. Support the programs with the logistics information required (cost, availability etc.). Manage all… Show more Responsible for procurement of requested program support items, following ICMC policies and procedures in a timely manner. Accounts for purchased items and coordinate with appropriate logistical and admin staff member. Manage inventories and stocks. Coordinate with other staff members to ensure the offices are adequately equipped and supplied. Support the programs with the logistics information required (cost, availability etc.). Manage all vehicles and drivers, and assist the maintenance. Organize the transport of goods and persons. Close coordination with District Government Authorities for the security of the agency. Represent the organization at relevant meetings. Show less

Implement attendance and pay sheet for drivers Responsible for managing and scheduling all vehicles and drivers Supervision of drivers daily and weekly scheduling, monitor driver's overtime work and ensured that overtime is planned and approved in advance Developed weekend and night driver's roosters Monitoring security situation and liaison with related security person and informing drivers of the situation Prepare purchases… Show more Implement attendance and pay sheet for drivers Responsible for managing and scheduling all vehicles and drivers Supervision of drivers daily and weekly scheduling, monitor driver's overtime work and ensured that overtime is planned and approved in advance Developed weekend and night driver's roosters Monitoring security situation and liaison with related security person and informing drivers of the situation Prepare purchases requests and receive goods through logistic inventory and procurement process for drivers Control and verify fuel slips for vehicles and generators in Peshawar and Islamabad Provide fuel usage and vehicles/generators performance report on monthly basis to finance and management. Arrange pick and drops for project staff as per CBP policies and procedures Coordinate and arrange security escorts for all international's movement inside and outside the city limits Managing trip ticket and approval for travel Investigation of vehicle's damage and prepare incident reports when required Reporting of any fraudulent activities by staff if it involves, fuel, perdiem, vehicles and or illegal practices Managing vehicle's security to include VIP vehicles and drivers when USAID, FATA secretariat or other important meetings hosted by CBP office Islamabad Provision of daily security reports from various agencies Assist FATA Security Director on a daily basis to monitor and report on security incidents that may affect CBP staff in Islamabad Monitor static guard force staff to ensure they are carrying out their responsibilities as per the Phoenix and CBP agreement Providing security assistance in the absence of the FATA Security Director Show less

Establishment of Field Office in Temergara District Dir Lower. Providing general admin support to the Field Office operations. Arrangement of suitable accommodation for the visitors. Set up and maintenance of office support system. Management of vehicles and all other non-consumable property. Ensure proper utilization of vehicles and preparation of monthly reports. Ensured and maintained the record for all the stored items. Ensured… Show more Establishment of Field Office in Temergara District Dir Lower. Providing general admin support to the Field Office operations. Arrangement of suitable accommodation for the visitors. Set up and maintenance of office support system. Management of vehicles and all other non-consumable property. Ensure proper utilization of vehicles and preparation of monthly reports. Ensured and maintained the record for all the stored items. Ensured quality, proper receiving and dispatching of items. Ensured quality in day to day activities management of the office. Ensured that office is properly cleaned and all the equipments in working order. Ensured professional working atmosphere in the office. Supervision of the staff. Coordination with the country and regional offices. Liaison with other organizations and government agencies. Responsible for Procurement, Logistics, Security and Human Resources at Field Office. Supervision of NFIs distribution to IDPs of Bajaur. Supervision, planning, site selection and implementation of food items distribution. Packaging, receiving and proper storage of food items according to policies of the organization. Identification of beneficiaries, malnutrition children and women. Report to Regional Program Manager on related activities. Involved in preparation of Lease agreements for office, warehouse and staff accommodation. Show less

Assists frequent field supervision of the overall non food and food management; Assists in overseeing the coordination of the warehouse staff in Islamabad and the field. Oversees the warehouse in Islamabad is being managed as per the CARE warehouse procedures. Periodically reviews the warehouse documents for correctives. Ensures physical inventory of goods in the warehouse is done once in every week/month. Provide the necessary support to the… Show more Assists frequent field supervision of the overall non food and food management; Assists in overseeing the coordination of the warehouse staff in Islamabad and the field. Oversees the warehouse in Islamabad is being managed as per the CARE warehouse procedures. Periodically reviews the warehouse documents for correctives. Ensures physical inventory of goods in the warehouse is done once in every week/month. Provide the necessary support to the warehouse staff in Islamabad and if required in the field. Oversee the logistics management of emergency and regular food/non-food commodities from the time of arrival until its receipt at the final distribution center through air or by road; Ensure timely transportation of goods to the field. Ensure and maintain quality of the goods being received in the warehouse at all time. Ensure overall accountability of petty cash from the logistics and warehouse staff in the field, including cash projections. Management of the transport and loading/offloading contracts with the selected companies as per CARE regulations. Assists to compile the Logistics related reports on a daily/weekly and monthly basis as required by the Country office. Oversees proper record keeping of all warehouse documents and reports Maintains good relationship and follows-up with all partners, donors and Field offices on issues related with Supplies, commodity management and reporting. Attending logistics cluster meetings and reporting to the management. Directs and controls the workflow in regard to maintenance and proper utilization of vehicle use at the Country office. Ensure adequate transportation is available for all staff Monitors and ensures that there is regular preventive maintenance plan for each vehicle; Show less

Providing general admin support to the country office operations. Monitoring arrival and departure of visitors including Visa. Arrangement of suitable accommodation for the visitors. Set up and maintenance of office support system. Management of vehicles and all other non-consumable property. Approve work order and supervision of the implementation. Ensure proper utilization of vehicles and preparation of monthly reports.… Show more Providing general admin support to the country office operations. Monitoring arrival and departure of visitors including Visa. Arrangement of suitable accommodation for the visitors. Set up and maintenance of office support system. Management of vehicles and all other non-consumable property. Approve work order and supervision of the implementation. Ensure proper utilization of vehicles and preparation of monthly reports. Ensured and maintained the record for all the stored items. Ensured quality, proper receiving and dispatching of items. Ensured quality in day to day activities management of the office. Ensured that office is properly cleaned and all the equipments in working order. Ensured professional working atmosphere in the office. Supervision of the staff i.e. Admin Asstt, drivers, cleaner/helper, gardener and other related staff. Coordination with the field offices and provide support as per the requirement. Coordination with other organizations and government agencies. Close coordination with Procurement, Logistics, And Security, Human Resources at Country Office and with Field Offices. Report ACD-PS/Finance and Admin Controller on regular basis of all the admin related activities. Show less

Assists frequent field supervision of the overall non food and food management; Assists in overseeing the coordination of the warehouse staff in Islamabad and the field. Oversees the warehouse in Islamabad is being managed as per the CARE warehouse procedures. Periodically reviews the warehouse documents for correctives. Ensures physical inventory of goods in the warehouse is done once in every week/month. Provide the necessary support to the… Show more Assists frequent field supervision of the overall non food and food management; Assists in overseeing the coordination of the warehouse staff in Islamabad and the field. Oversees the warehouse in Islamabad is being managed as per the CARE warehouse procedures. Periodically reviews the warehouse documents for correctives. Ensures physical inventory of goods in the warehouse is done once in every week/month. Provide the necessary support to the warehouse staff in Islamabad and if required in the field. Oversee the logistics management of emergency and regular food/non-food commodities. Ensure timely transportation of goods to the field. Ensure and maintain quality of the goods being received in the warehouse at all time. Ensure overall accountability of petty cash from the logistics and warehouse staff in the field, including cash projections. Management of the transport and loading/offloading contracts with the selected companies as per CARE regulations. Assists to compile the Logistics related reports on a daily/weekly and monthly basis as required by the Country office. Oversees proper record keeping of all warehouse documents and reports Maintains good relationship and follows-up with all partners, donors and Field offices on issues related with Supplies, commodity management and reporting. Attending logistics cluster meetings and reporting to the management. TRAININGS: One day Procurement policies & procedures training organized by UNHCR sub office Peshawar on December 28, 2010. Four (4) days Security Awareness & Induction Training organized by International Organization for Show less