Site Administration

MEP Contractings

Working closely with the Department Heads primarily I will be responsible for ensuring the control of Project Drawings and other Technical Project Documents, Electronic (soft), and Printed (hard), in accordance with Company’s Document Control Procedures. To include:  Registering outgoing / incoming printed documents.  Set up of Project Files both electronically and manually.  Maintenance & Archiving of Project Files  Assist PD with report formatting / Admin Assistance  General support to the Project Managers / Coordinators Maintaining Tender & Contract Documents and the relevant Drawings Handling the Tender Invitations and follow up with the related departments Receiving the Submittals and Log it in the system (Aconex) and forward to the concern Updating the Record copy with the Commented SD & Tech. Submittals Updating the Register for Incoming & Outgoing Documents / Drawings Updating the soft copy of record drawings in the server Downloading & Printing the Drawings from FTP sites Preparation of the pending submittal list for Engineer’s urgent response Follow up with Engineer’s for the Urgent Submittals Issuing the approved Drawings to the Contractor for Construction Preparation of Monthly Progress Report for the Client Conducting the weekly Document Control Meeting with Consultant & Contractor Attending the Monthly Document Control Team Meeting Producing weekly base KPI (Key Performance Indicator) Report for Project Director Co-ordinating the Subordinates and report to the immediate superior for the work flow Arranging meetings with the IT Administrator to rectify the issues

Working closely with the Department Heads primarily I will be responsible for ensuring the control of Project Drawings and other Technical Project Documents, Electronic (soft), and Printed (hard), in accordance with Company’s Document Control Procedures. To include:  Registering outgoing / incoming printed documents.  Set up of Project Files both electronically and manually.  Maintenance & Archiving of Project Files  Assist PD with report formatting / Admin Assistance  General support to the Project Managers / Coordinators Maintaining Tender & Contract Documents and the relevant Drawings Handling the Tender Invitations and follow up with the related departments Receiving the Submittals and Log it in the system (Expedition / Aconex ) and forward to the concern Updating the Record copy with the Commented SD & Tech. Submittals Updating the Register for Incoming & Outgoing Documents / Drawings Updating the soft copy of record drawings in the server Downloading & Printing the Drawings from FTP sites Preparation of the pending submittal list for Engineer’s urgent response Follow up with Engineer’s for the Urgent Submittals Issuing the approved Drawings to the Contractor for Construction Preparation of Monthly Progress Report for the Client Conducting the weekly Document Control Meeting with Consultant & Contractor Attending the Monthly Document Control Team Meeting Producing weekly base KPI (Key Performance Indicator) Report for Project Director Co-ordinating the Subordinates and report to the immediate superior for the work flow Arranging meetings with the IT / Expedition Administrator to rectify the issues