Victoria Mcgee Email & Phone Number

Washington, District Of Columbia, United States

Day-to-day Scheduling and Office Responsibilities: Managing the CEO’s daily calendar. Coordinating with Economic Club members’ assistants. Scheduling one-on-one and project meetings with the staff. Preparing for meetings with context and research and logistics preparation. Anticipating needs, proactively adjusting schedule as needed. Managing meeting hospitality at the office, including greeting visitors, arranging refreshments, and preparing office space for meetings. Long-term Schedule Management: Inputting data and accessing reports and information in Salesforce. Managing and filing documents electronically. Managing meeting cycles (e.g. note-taking and prioritizing, context). Identifying efficiencies in internal processes and meeting cycle. Communication: Supporting CEO in managing priorities- serving as a soundboard and thought partner to assess and prioritize needs. Drafting and editing letters, memos, and other correspondence; proofreading and editing documents and office communications for the President & CEO. Responding promptly to emails, phone calls and Slack messages from CEO, members, staff and external stakeholders. Understanding context for meeting requests and event invitations (need to prep and understand details of events and attendees). Special Projects and Additional Responsibilities: Event preparation and staffing at Economic Club of Washington, D.C. Signature Events, special programs, and other opportunities related to membership engagement, both in-person and virtually – including in the evenings and early mornings. Oversee the CEO’s special projects and events, like seasonal staff celebrations, birthday acknowledgements, and other internal functions. Plan and coordinate domestic and global travel. Arrange flights, rail service, hotel and car service reservations. Prepare a detailed travel itinerary prior to each trip. Tracking, reconciling expenses and submitting reimbursements in a timely and thorough manner.

New York, New York, United States

•Work directly with the Superintendent to support all aspects of his daily work routine.•Serve as a liaison between the Superintendent, HCZ Executive Team, Promise Academy staff, and the public. This includes receiving and screening the Superintendent’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution. Essentially, a bridge for smooth communication between the Superintendent’s office and internal departments and external parties; demonstrate leadership to maintain credibility, trust and support with senior management staff. •Maintain the calendar for the Superintendent, being attentive to priorities and best use of the executive's time. Proactively manage the Superintendent’s extremely busy calendar with an awareness as to purpose, timeliness, participation and business rationale for meetings and events; minimize juggling of last-minute requests/demands and shuffling of meetings.•Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. •Oversee the Superintendent’s special projects and events. Managing relationships with vendors, tracking expenses and ensuring departmental bills are being paid. Coordinate catering needs.•Plan and coordinate global travel. Arrange flights, rail service, hotel and car service reservations. Prepare a detailed travel itinerary prior to each trip.•Assist the Superintendent in the development of presentations and white papers for internal and external audiences.•Keep the Superintendent advised of time-sensitive and priority issues within the school and nonprofit organization, ensuring proper follow-up.• Routinely perform a wide variety of support duties, as requested and needed by the Superintendent.

• Communicated regularly with clients and foreign nationals about procedural and case processing issues.• Reviewed and approved client billing under minimal supervision of partner or attorney.• Performed a wide range of varied case related duties requiring specialized knowledge and skills inemployment-based immigration matters• Demonstrated high knowledge in case management and other reporting tools and technologies used tomanage data and information• Analyzed case documents and prepare immigration applications for filing with the proper governmentagency• Drafted petitions, applications and specialized support letters detailing eligibility for visa classificationand other immigration benefits for these categories: L, H, TN, EB, O, E2, and E3.• Worked closely in team environment and supplied updates while building knowledge of firm and clientprocesses.

New York, Ny, United States

Washington, District Of Columbia

• Preparing procedural and processing requirements for various types of non-immigrant and immigrant visa petitions and applications.• Drafting petitions, applications and specialized support letters detailing eligibility for visa classification and other immigration benefits.• Developing training materials and guides on the L-visa and RFE preparation process to aid in training new paralegals and our offshore support teams.• Investigating and triaging client concerns and requests.• Maintaining a pleasant and confident client services attitude.• Crafting clear and concise responses with limited attorney oversight.• Managing the L-RFE case tracking charts to ensure timely preparation and filing of RFE responses, give accurate updates to the client upon their request, and conduct end of year data analysis.

Washington D.C. Metro Area

• Optimized the L-team process to ensure more effective information tracking and team production.• Served as the primary point of between the client and the team to expedite client concerns and provide immediate solutions and feedback.• Served as the sole administrative support of a team of two attorneys and six paralegals.• Maintained and monitored the flow of incoming information to update the charts, databases and spreadsheets with all active and filed cases.• Prepared legal documents and communications for attorney review.• Tracked case status and communicate with clients and attorneys about the progress of the active petitions.• Collected data and analyze incoming cases to determine pertinent information.

Researching and maintaining relationships with print and media relations contacts. Developing and implementing effective strategies in marketing and audience development for Atlas programs (Jazz at the Atlas, Intersections and H Street festivals, and Theater for the Very Young). Manage and weekly update the social media networking calendars (Facebook, Twitter, Tumblr, etc) and the public marquee.

Middletown, Connecticut

• Researched and built relationships with local Middletown vendors and internal resources.• Designed both print and social media publication to help promote events using various software like Photoshop, InDesign, and PowerPoint.• Coordinated and monitored event timelines and action plans to certify that all deadlines were met and all necessary materials, vendors, speakers, etc. were obtained for the event’s success.• Conducted satisfaction surveys at the end of each event for data collection to analyze student feedback and implement changes to our process as needed. • Reviewed vendor contracts and event budgets to compile end of the year expense reports for director’s final approval.

South China, Maine

Designed and planned theater camp activities- acting workshops, playwriting lessons- and costume design to be conducted for the children. Implemented the daily schedule, directed and supervised children in spontaneous/planned activities for children ages 6-18.Vast knowledge of outdoor activities, sports, emergency procedures, first aid and weather conditions. Create and facilitate a positive and safe environment for youth. Be there.

Bachelor Of Arts (B.A.), Sociology And Theatre

Activities and Societies: Second Stage Theater WOCC- the Women of Color Coloectie Ujaama- the Black Student Union Costume Shop Asst. Manager

Bachelor Of Arts (B.A.), Sociology

Study abroad program