Arthur Clay Email & Phone Number

Chicago, Il, Us

Chicago, Il, Us

Airport Parking Operations & Accounting

• Provide leadership to the administrative team including the Accounting Specialist, Sr. Accounting Clerk, Accounting Clerk, Account Payable Clerk, Ticket Auditors and Receptionist/Dispatchers (11 persons) including hiring, training and development of personnel..• Provider leadership in the daily reconciliation of both cash and credit card transaction for all parking customers of the Houston Airport Parking System (both William H. Hobby and Bush Intercontinental Airports).• Oversee and verify accuracy of all revenue, accounts receivable and accounts payable information processing and meet all related monthly reporting deadlines.• Compile and review monthly financial statements. • Oversee and monitor completion of daily ticket and cashier report audits.• Ensure the implementation of reporting procedures and updates developed by headquarters, as related to AP, AR, and revenue entry.• Monitor and report on adherence to internal controls.• Reconcile Cash Receipts/Collections/Credit Cards.• Provide system support by working with key support office personnel as required.• Provide various financial reports for internal and external parties on a regular and ad-hoc basis.• Provide process improvements recommendations to management to ensure proper communication between the audit process and the operations leadership.

• Provide technical and administrative accounting management to staff in maintaining the fiscal records and systems. • Perform general cost accounting, payroll functions, maintains accounting records, and other related duties in the daily administration of finance department. • Maintain payroll to include maintenance of records according to DCAA (Defense Contract Audit Agency) and FAR (Federal Acquisition Regulation) using the ADP Processing Systems and QuickBooks Enterprise Edition 2012. • Monitor accounts receivable collections from individuals and institutions; reconcile customer accounts, book revenues and fees. • Assist external auditors at year-end with preparing schedules and invoices, providing explanations of supporting materials and procedures, and preparing any other necessary data. • Perform accounts payable duties such as verifying all invoices for payment, ensuring that expenditures are charged to appropriate accounts, and determine cash requirements.• File all appropriate tax forms and reports with government agencies. • Maintain and monitor e-Commerce transitions using Merchant Services, PayPal, and RegOnline. • Manage records of all financial documents with appropriate supporting material; update records as necessary.• Recommend, design, and implement any necessary department controls, software updates and procedures. • Prepare monthly financial statements (balance sheet, income statement and facilities allocation) and report on changes in financial position and budget variances to President. • Reconcile general ledger accounts monthly to their related subsidiary ledgers and adjust the general ledger accordingly.• Provide support such as schedules, data, information, etc. for the annual budget process. • Provide departmental assistance with questions relating to payroll, budget to actual reports, and general ledger.

Louisville-Jefferson County, Kentucky, Us

• Supervised accounts payable staff, including hiring and training staff and evaluating their work performance.• Prepared accounts payable journal for posting, corrected any errors in account/RU distribution; posted accounts payable journal to general ledger; and prepared accounts payable aging. • Verified vouchers for amount, due date, and authorizing signature, and approves for payment; created journal entries for prepaid and accrued expenses; reconciled balance sheet accounts. • Provided back up for Payroll Manager. • Maintained fixed assets system, expense contracts, and W-9 forms. • Prepared annual disbursement list by vendors and 1099 forms for personal services purchased for more than $600. • Participated in annual independent and state cost report audit by preparing related schedules and providing information relating to organizational accounting systems in use.

Atlanta, Ga, Us

• Oversaw the proper direction of UPS Freight Shipments with incorrect shipping information attached by researching the correct shipping data provided by the customer, the House Airway Bill, and the UPS Tracking Systems; utilized the Internet, email, and telephone to secure and verify the proper information. • Maintained nightly activity reports produced by the Package Services Center Department. • Processed and ensured the proper handling of damaged goods that flowed through the Worldport Freight Facility.• Completed the Management Assessment and Promotion Process.

• Designed, established, and maintained an organizational structure and staffing to effectively accomplish the department's goals and objectives. Monitored and analyzed monthly operating results against budget. • Directed and coordinated debt financing and debt service payments with external agencies. • Oversaw daily operations of the Finance Department. • Managed the preparation of the Annual Report of actual revenues, transfers, and expenses. • Worked with department managers and corporate staff to develop five year and ten year strategic projection and plans for the company. • Established and implemented short- and long-range departmental goals, objectives, policies, and operating procedures. • Recruited, trained, supervised, and evaluated department staff. • Organized and facilitated the personnel performance and evaluations within the Accounting Department. • Designed and recommended training requirements and professional development for staff in Finance Department staff to ensure the highest level of skill necessary to meet company needs and objectives. • Established policies and procedures for the payroll function. • Served on planning and policy-making committees.• Directed financial audits and provided recommendations for procedural improvements for procurement. • Maintained the company's system of accounts and kept system and records on all company transactions and assets.• Furnished internal reports, revised and updated reports to be more useful and efficient, and furnished external reports as necessary. • Managed the preparation, distribution, and reporting processes for payroll. • Oversaw the calculation of wages, overtime, and deductions to ensure compliance with federal and state laws. • Ensured payments and government reports were disbursed timely and accurately.

• Supervised accounts receivable and accounts payable personnel. • Monitored and collected all past due customer accounts and monthly statements for accounts receivable, including the assessment of service charges. • Maintained all job-cost data for active construction and service projects on a daily basis; prepared monthly work-in process report and process month end closings. • Monitored and posted all accounting information originated by personnel. • Maintained all payroll records including weekly payroll disbursement checks. • Prepared monthly union reports in association with union employees. • Prepared monthly, quarterly, and annual withholding tax reports as required for Federal, State and local agencies.• Posted, monitored, and prepared all disbursement checks from accounts payable on a regular basis. • Prepared collateral loan schedules and notes as needed. • Prepared monthly bank reconciliation’s; reconciled all general ledger accounts monthly. • Prepared monthly financial statements.

Lexington, Kentucky, Us

• Administered company benefits packages (Health Insurance, Life Insurance, and IRA Accounts). • Tracked reimbursable expenses related to approximately 60 jobs and 25 employees. • Assisted General Manager in the preparation of yearly and quarterly budgets. • Processed bi-weekly payroll and associated taxes (Federal, State, and Local); maintained and tracked employee’s time and attendance (vacation, sick, and comp time). • Monitored accounts receivable, maintained accounts payable, and developed support data for monthly billing.• Generated monthly and annual financial statements. • Produced a weekly financial outlook report. • Reconciled the company’s bank statements and produced W-2 and 1099 yearly statements. • Negotiated order and maintained the office supplies and equipment. • Assisted Office Manager in the supervision and training of administrative staff, and the screening and interviewing of prospective staff.

Mba, Accounting And Business/Management

Education record