Monitor and ensure maintenance of the general housekeeping in the premises and to control the office boys. Report on the activities to Admin Manager.Coordinate and facilitate the arrangements for VIP visits, Food for large pour, welfare activities etc. on behalf of Admin Department.Follow up and see that pantry purchases are done monthly on time as per the requirement at all branches.Coordinate with Transport officer to see that drivers are assigned for Airport Trips, Hospital visits of employees etc.Coordinating with all departments and assisting in dept. requirements on any office arrangements as required for smooth operations.Coordinate to ensure documents and posts are forwarded to various locations as per the requirements from various departments.To monitor and ensure maintenance of the general housekeeping in the premises and to control the office boys. Report on the activities to Admin Manager.Responsible to maintain records of land, accommodation & Guest houses rented, Utility Payments. To submit weekly & monthly reports as per the monitoring sheets to Manager – Administration.Maintain Assets List and update records in the system. Prepare transfer notes, take necessary approvals and gate passes for materials transferred.Follow-up & ensure maintenance of the office equipment (Photocopiers/Attendance Machines/ Fire Fighting Equipment etc.) in coordination with concerned dept.

  Match purchase orders to invoices and enter invoices into computer Reconcile processed work by verifying entries and comparing system reports to balances Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries Maintain accounting ledgers by verifying and posting account transactions Verify vendor accounts by reconciling monthly statements. Enter new or update vendor names and data Protect organization’s value by keeping information confidential Update job knowledge by participating in educational opportunities Documents financial transactions by entering account information. Also verify with necessary documents, if necessary (i.e. billing invoices with KOTs, Daily Book etc). Take care of staff living i.e. staff quarter safety, security, cleanness, living ethics, and entertainment. Make sure proper business is conducted & use of area. Financial Statements: Review and checking the computerized reports generated as per SOP shared finance. Ensure daily reporting on time (i.e. DBR, Sales Target, COGS, Comments cards, Suggestions Report, SMS Report, Cash in hand ledger, Order delay report etc) Prepare payments by verifying documentation, and requesting disbursement (bills, invoices) Reconciliation-Banks and Vendors. Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards. Compute taxes owed and prepare tax return, ensuring compliance with payment, reporting and other tax requirement with coordination of Operation Manager and AM FA and/or AE Prepare reports for business operations, trends, costs, revenues, financial commitments (Payables and receivables) for evaluating revenues and expenses. Prepare Salary Report, Advance report. Maintain proper documentation/filling of all accounting records. Handling banking matters.

Creating and processing invoicesCross-checking invoices with payments and expenses to ensure accuracyManaging a company’s accounts payable and receivableSending bills and invoices to clientsTracking organization expensesProcessing refundsWorking with collection agencies on overdue paymentsCommunicating with clients regarding billing and payments