Working as an administrative assistant to Three C level Executives in Solar & Inverter division at Luminous, my experienceincludes: Calendar Management – Coordinate meetings across different time zones using Calendly, and manage appointments for employees and external stakeholders while prioritizing and scheduling events to optimize Executive's time Travel Management – Strategically manage executive travel logistics, negotiating with travel partners for flight and hotel bookings, facilitating smooth check-ins, and arranging local transportation to enhance executive trip efficacy and cutting company cost by 10%. Meeting Co-ordination -- Coordinate meetings with regional teams and managers, draft minutes of the meetings (MoM),communicate with stakeholders, and conduct follow-ups to meet deadlines. Event Management – Spearhead the organization of annual dealer meetings, approximately 6000 dealers, and manage promotional events and reward recognition programs with an annual budget of 100 Crore, leading to enhanced dealer engagement. Database Management – SAP mapping of 6000+ dealers/ASM, maintains database of all MoM’s, travel bills and all-important documents. Maintain confidential files and records, exercising a high level of discretion. Support Functions --Collaborate with sales and marketing teams to assist in preparing proposals, power-point presentations, and sales/ marketing materials using SharePoint. Presenting monthly sales reports to VP in interactive formats like Tableau/Dashboard. Timely approval of travel Expense bill and reimbursement claims using HRMS SuccessFactors resulting in time saving of 30%

Executive Assistant to CEO for Logistic supply chain management company my role was: Managed CEO's mailbox, scheduled meetings, and travel arrangements. Handled LinkedIn account of CEO. Acted as a liaison between CEO and internal/external stakeholders. Organized monthly town hall meetings, prepared agendas, and drafted minutes of meetings and reporting to CEO. Optimized travel budget and departmental expenses by 20%, arranged procurement with vendors. Streamlined joining of 100+ new employees and their training programs using workday.

 Scheduled appointments, managed mailbox, and optimized executive's time through correspondence management Conduct searches to find needed information, using such sources as the Internet/reports. Optimized executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Tracked goals, reported to the Business Head, and worked with teams in South India to establish a new business unit. Liaised with 10+ warehouse vendors for space and logistics requirements

 Planned and executed 25+ high-level dignitaries foreign and domestic visits, ceremonies and special events hosted by the senior leadership/Ministers etc. Assisted to identify potential event locations, facility selections, gift exchanges, invitations, seating arrangements, press coverage arrangements of senior bureaucrats/Ministers/ foreign dignitaries etc Dealt with 100+ clients who imports/exports cotton/silk etc.

Certified SALSA/BACHATA Trainer