Ashley Dawn Email & Phone Number

Berkeley, California, United States

Program Manager for the Phenix Industrial Consortium, managing contract lifecycles from initial inquiry to contract closeout for access to and licensing of the PHENIX software package for macromolecular structure determination for crystallographic and electron cryo-microscopy data. Serves as the primary point of contact for export control review before release of access to PHENIX software, contributing to proposal development: contract information, scope of work, prepare budget, and organize proposal content, as needed. Advancing the development, negotiation, execution and management of contracts: new agreements, annual renewals, and amendments; Develops and maintains monthly cost reports, year-end projections and long-range projects as required, among other responsibilities Concurrently, continuing to provide administrative support to the Director of the Molecular Biophysics and Integrated Bioimaging (MBIB) Division. Independently tracking, coordinating, and managing a wide range of specialized activities project reporting, and maintenance of program data. Interacting with research scientists, project team members, Division leadership, and external customers to achieve programmatic success.

Provides a full range of technical and administrative duties in support of the Molecular Biophysics and Integrated Bioimaging (MBIB) Division Director. Responsible for event coordination, division communications, and HR support.

College Of Letters And Science, Deans' Office

• Organize schedules and materials primarily for the Deans of Biological Sciences, by creating task lists and managing multiple calendars. Assist with special projects, correspondence, VIP visits/events, stewardship, reimbursements, and exceptional approval requests.• Provide Deans’ office daily administration, purchasing, and event planning. Assist with CSS HR/ITticketing, telecom/IST billing, and copy machine/printer contracts. Update websites and contacts.Maintain sabbatical database for all divisions and assist the Academic Personnel team tracking awards, sabbaticals, and TDIs.• Serve as Building Coordinator; administer building access and keys; liaise with facilities and maintenance staff; and provide ergonomic assessments. Schedule conference rooms and equipment. • Spearhead staff communications through newsletters and monthly events.• Coordinate meetings, awards, and retreats for the Chair of the Chancellor's Advisory Committee on Biology.• Familiarity with UC practices and systems of departmental sharing.

Berkeley, Ca

• Provide specialized administrative support for public art projects and exhibitions through researching opportunities and compiling application materials; facilitating processes for off-site installations and trade shows by arranging travel and coordinating event logistics.• Prepare social and graphic media updates to maintain up-to-date internet presence. Catalogue and maintain art inventory by organizing lists in Microsoft Excel and scanning and editing images using the Adobe Creative Suite. • Systematize organizational needs and implement methods to improve storage and retrieval of documents and provide basic IT support.

Berkeley, Ca

• Supported Registrar in collection management and record keeping by providing updated information on inventory, tracking the movements of the collection, updating inconsistencies, and uploading new information using museum database software (IDEA) and shared spreadsheets.• Familiarity with UC practices and systems of departmental sharing using Google Drive, BCal, BMail, Blu, Bear Buy, and CalTime.• Provided general collection maintenance, mounting, and re-housing of artifacts using museum standard practices and appropriate art handling techniques.

San Francisco Bay Area

• Provided on-call properties support during onstage technical rehearsals.

Novato, Ca

• Facilitated daily HR operations and organization of the corporate headquarters through data entry in ADP, importing employee files, preparing off-site document storage, providing receptionist duties, sorting and delivering mail, and ordering supplies; thereby addressing backlogged filing needs so a reduced staff could focus on senior HR tasks.• Assessed office and organizational needs and initiated feasible plans to meet those needs by developing new systems for efficiency that standardized the preparation of benefit packages for country-wide layoffs.• Quickly developed a deep understanding of the protocol for accountability of I-9 documents, and inspected and established compliance for documentation.

Berkeley, Ca

• Supervised three to eight staff members in the construction and acquisition of props for shows, lobby displays, and special events, including an annual gala bringing in almost $1 million. • Encouraged team members, including assessing abilities and skill development opportunities. Recruited and mentored interns. • Managed projects with aplomb by keeping diverse teams organized, scheduling and creating checklists, meeting deadlines, assessing staffing needs, and minding budgets. • Generated detailed catalogs of props for co-productions and international transfers; and oversaw many complex warehouse relocation projects by hiring staff and coordinating with facilities management and moving companies to ensure proper handling and rehousing of extensive prop stock.• Initiated and maintained over 2,000-item prop inventory database in Microsoft Access, as well as a Flickr photo archive that streamlined the rental and production process enabling remote designers to view stock for available options. Reconciled department accounts and time sheets to ensure budget compliance. Compiled accurate and up-to-date vendor database to track material sources.• Used discretion, good judgment, and affability handling sensitive information with prominent designers, directors, actors, and trustees.• Utilized fine arts knowledge to communicate effectively with creative professionals and promote productive collaboration among team members. Facilitated design processes and corresponded with directors and designers to maintain the integrity of the artistic vision.• Liaised with marketing department to create magazine articles highlighting the production processes to inform patrons of the behind-the-scenes technical operations of the theatre.

Berkeley, Ca

• Conduct tool training, orientation, and maintenance to ensure shop safety.• Crafted props using skills in welding, upholstery, furniture carpentry, puppet-making, casting, dyeing, painting, drawing, drafting, sewing, crafts, book-binding, and computer graphics with a high level of attention to detail.

• Managed time and money to produce a quality product with limited resources.• Hired and supervised staff in props fabrication.• Acquired and created props for the season.

Berkeley, Ca

• Crafted props using skills in welding, upholstery, furniture carpentry, puppet-making, casting, dyeing, painting, drawing, drafting, sewing, crafts, book-binding, and computer graphics with a high level of attention to detail.

• Fabricated interactive exhibits for children from the ground up, constructed exhibit spaces and furniture, and maintained existing exhibits. Worked as part of the initial exhibits department in developing an in-house workshop. • Awarded "person of the month" for establishing an on-site recycling program.

Greater Minneapolis-St. Paul Area

• Fabricated and refurbished the heads and feet of "Sesame Street Live" character costumes for the Vee Corp./Henson's "Costumes & Creatures" an entertainment industry leader for creating body puppets and producing live touring shows during the summers.• Carved, cast, and assembled puppets and mechanical costume pieces for Disney's "The Lion King", designed and directed by Julie Taymor.

Baltimore, Maryland Area

• Constructed props using soft goods, soft sculpture, and metal-working techniques for a world-class regional theatre company that serves as a hub for smart, provocative, and entertaining theater.