Responsible for a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Plan, coordinate and ensure the CEO's schedule is followed and respected. Provide a "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office. Communicate directly, and on behalf of the President and CEO, with Board members, staff, and others, on matters related to CEO's programmatic initiatives. Research, prioritize, and follow up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determine appropriate course of action, referral, or response. Provide a bridge for smooth communication between the President's office and internal departments; demonstrate leadership to maintain credibility, trust and support with seniormanagement staff. Work closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated. Provide leadership to build relationships crucial to the success of the organization, and manage a variety of special projects for the President, some of which may have organizational impact. Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures.

Managed routine schedules and activities with an understanding of business priorities. Anticipated the team needs to optimize productivity of senior staff including purchasing and expense management. Anticipated future needs and obtain all pertinent information to plan, coordinate and prepare for internal & external meetings including multiple leadership commitments. Assisted managment team with preparation of presentations, documents, and spreadsheets. Coordination with external business partners, vendors, and subcontractors. Responsible for managing and/or executing special projects and events as assigned. Performed on-boarding/off-boarding of contractors, and consultants. Set up and maintained appropriate filing and management systems. Assisted all department administrative assistants as needed including sales roles when necessary. Coordinated and monitored event timelines and ensured deadlines were met. Initiated, coordinated and/or participated in all efforts to publicize events. Edited and designed promotional materials. Coordinated event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations.