Ashley M. Robinson Email and Phone Number

Three-way match of vendor's invoices with authorizing document (purchase orders and receiving document)Ensure that purchase orders have been properly approved; Verify check requisitions are properly approved prior to processing and communicating changes as needed; Verify the employee expense reimbursement forms are properly documented, approved and codedCalculate discounts and sales tax where applicable, and input vouchers for payment within stated termsReview invoices and check requests for proper general ledger account codingPrepare check requests; Enter approved payment vouchers into Dynamics AX for paymentPrepare vendor maintenance forms for submission to the Corporate office for processing. Review vendor statements and communicate any discrepancies to the vendorProcessed invoices for capital project at 9 mill locationsMaintain a calendar of internal was well as third party eventsAssist in developing new events and maintains, organizes and coordinates events and concept to completion, ensuring they operate smoothly, efficiently, and generate maximum revenue and exposureDevelop, maintain detailed, organized files and records of assigned events and activities Prepare detailed event outlines, food and beverage requirements, room diagrams, floor plans, and other instructive documents with clear, concise and accurate event information

Weekly review of field entering A/P imports before processing invoices; daily coding of invoicesObtain approval on all vouchers for paymentsReceive, audit, and process payment request for expense reportsCommunicating with vendors to resolve invoice disputes; communicating with internal employees to review vendor status Maintaining vendor files and filing of paid invoices Ensures compliance for W-9s and year end processing of 1099sWeekly review of field entering A/P imports before processing invoices; daily coding of invoicesObtain approval on all vouchers for paymentsReceive, audit, and process payment request for expense reportsCommunicating with vendors to resolve invoice disputes; communicating with internal employees to review vendor status Maintaining vendor files and filing of paid invoices Ensures compliance for W-9s and year end processing of 1099s

High volume processing of accounts payable invoices in a timely and accurate manner Communicating with vendors to resolve invoice disputesWeekly review of field entering A/P imports-provider and gas disbursementsObtain approval on all vouchers for paymentsAnalyze vendor accounts and respond to vendor inquiresCode, audit and process invoicesReceive, audit, and process payment request for expense reportsCommunicating with internal employees to review vendor status Researching discrepancies

Review and reconcile accounts, inputting data and generating reports for upper managementInput invoices related to purchase orders ensuring accuracyScan process and correct billing errors to enter on and maintain spreadsheets Quality control checks on inventory, complete visual vehicle inspections for vehicle transfer process Maintain and update inventory control numbers. Computerized tracking of inventory and receiving