Ashley Almonte Email & Phone Number

Queens, New York, United States

● Manage calendars of the four executive managers and coordinate company meetings andevents.● Update office supply inventory and office supply vendor accounts.● Process invoices and expense reports using Quickbooks.● Transition electronic archives to Google Drive and organize files and folders within thecompany's shared drive.● Coordinate all internal and external candidate interviews and host candidates upon arrival.● Streamlined accounts payable process to ensure that all invoices and bills are paid on time.● Develop and update a targeted collection spreadsheet daily for outstanding client accountsto ensure the collection process is documented for each step.● Enforce a targeted collection strategy where I document all phone calls and emails used tocollect the debt, which increased collection recovery by 50% in a year.● Accurately entered client information into the IC system debt collectors as a last resort.● Create company spreadsheets using Excel and Google Workplace regarding payroll,accounts payable, expenses, Human Resources, and medical information.● Create company documents using Microsoft Office and Google Workplace.● Manage four company bank accounts and create monthly financial reports regarding thecompany's banking activity.● Order all office supplies ensuring the office and shipment department has everythingneeded.● Complete HIPAA training to ensure patient file confidentiality.● Conduct HIPAA training for new employees and electronically file completion certificateson the company’s shared drive.● Set up the new employee’s workstation and their company account login credentials.● We sent out COVID testing results performed by set medics to patients.● Update the log for the medical fridge daily.● Communicate with clients regarding payments, services, or invoices via phone and email.● Provide clients with tax forms and insurance documents as needed.

Queens, New York, United States

● Oversee the daily shipping and receiving operations, handling 150 to 200 packages per day.● Provide training to new staff members on job duties, company policies, HIPAA guidelines,and safety procedures for efficient onboarding.● Use the AdvancedMD portal to retrieve proper patient order and shipment information.● Conduct inventory audits with a 90% level of accuracy adhering to company procedures.● Engage in effective communication with affiliated pharmacies to address issues related todamaged shipments and product shortages.● Manage a high volume of paperwork to compile it into electrical files and utilize thedata using spreadsheets.● Maintain accurate computer records and spreadsheets of materials weights, bill amounts,and information on discrepancies identified.● Monitor and report transportation costs while ensuring proper filing of shippingdocuments● Saved the company about $10,000 on shipping costs by conducting thorough inspectionsand comparing shipment contents with documentation.● Collaborate with clinic managers and providers to ensure proper protocols are taken whenmedications are shipped.

Queens, New York, United States

● Compiled and reviewed financial information.● Prepared financial forms, documents, and reports.● Prepared daily reconciliation of cash and checks using Excel, bank statements, andsoftware.● Researched, recorded, and amended any cash and check discrepancies or variancespresented as the report was completed.● Assisted with the preparation of budgets and financial statements.● Maintained digital records and filing systems.● Accurately prepared, inputted, and organized supplier’s bill back documents and invoices.● Maintained transparent communication with multiple suppliers via email, phone, or videocall to ensure the understanding of the monthly invoices billed to them.● Utilized existing systems and spreadsheets to investigate unreported shortages, overages,and additional payments processed within delivery.● Prepared daily cash count and bank deposits.● Followed security protocols regarding cash and confidential information.

Brooklyn, New York, United States

● Greeted and signed in individuals following company protocol.● Managed 4 executive managers’ calendars.● Set up travel arrangements for specific out-of-state training sessions.● Answered the company phone and accurately directed the call.● Managed and recorded office inventory.● Coordinate company holiday events and employee awards.● Processed and coded invoices for payments.● Received and accurately reviewed purchase orders and matched them with proper invoices.● Responsible for managing reimbursement and expense reports based on the companypolicy.● Created end-of-month financial reports and mailed invoices, purchase orders, and receiptsof payments to the corporate office.● Responsible for organizing, reviewing, and accurately recording invoice vouchers intoOracle or JD Edward software.● Accurately processed an average of 250 to 300 Invoices weekly.● Worked extensively alongside management and communicated with suppliers onpayments, payment terms, and resolutions of any billing and invoice discrepancies.● Managed office petty cash, business credit lines, and office supply budget, and organizedand filed accounts payable documents.● Administered the research needed to resolve invoice and billing discrepancies.● Approved and paid invoices before deadlines, corresponding with vendors within 1 businessday about issues or discrepancies.● Created reports in Excel using formulas, pivot tables, and charts to precisely demonstrateaccurate financial reports.

Greater New York City Area

● Created insurance quotes for prospective clients and sold insurance policies.● Responsible for closing out daily financials and submitting remittance report● Participated in the interview process for prospective candidates and trained newemployees.● Communicated with affiliated companies to maximize productivity and workflow.● Responsible for processing insurance payments and policy changes as needed.● Communicated insurance policy information and changes with clients.● Translated for Spanish clients as needed.

Greater New York City Area

● Answered multiple phone lines in a fast-paced capacity, greeted and checked in patients, and collected personal, medical, and insurance information. ● Coordinated physician schedules and maintained patient flow.● Coordinated physician schedules and maintained patient flow.● Scheduled, rescheduled, and confirmed appointments for patients.● Organized and updated files for patients per HIPAA policies and clinic standards.● Operated and maintained reception equipment, including phones, scanners, fax machines,printers, and copiers.