Prepare customer's statements, bills and invoices Investigate and resolve billing and account discrepanciesManage budgets for projects Conduct contract reviews to analyze terms, conditions, and budgetAssist with payroll reports and data entryManage and resolve customer inquiriesCompile data and prepare monthly reports and statementsManage front desk area with excellent customer service, including phone calls, and greeting clients and vendorsHandle daily administrative duties such as filing and managing the master calendarCoordinate conference room calendars to accommodate meetingsCoordinate travel for staff including company and rental vehiclesReceive and distribute incoming and outgoing mailAssist with records maintenance and special projects as assigned

Supported the management of 1200 companywide vehicles by managing business wide credit expenses, TX tag accounts for all new vehicles, and allocate and paid bills accordingly via company procard Answered multiple console telephone system, greet and direct customers, vendors and office visitors and order office suppliesComposed, prepared, edited, and distributed correspondence and other department documentsManaged the scheduling of company rental vehicles for check ins, maintenance, and car washes as well as registration renewals and license plates with Travis County Generated work orders for department wide e-mails, create and send out monthly reports to supervisors and aid with special projects

Researched and assisted for the Risk Management and Safety program Assisted department with file maintenance and Annual PurgeConducted the annual Safety Inventory Performed data entry as necessaryManaged content on internal website such as identifying safety concerns and safety announcementsAssisted with procedure development and revisionsDeveloped content for agency announcements & resourcesExecuted presentations to small groups

Greeted customers in a warm and friendly manner and directed them to their correct destination and answered any questions as neededAssisted sales staff in reception area, answered multi-telephone, routed calls, and took accurate messagesPerformed faxing, photocopying, and filing dutiesCreated schedules for reception staffCreated temporary tags for new and used vehicles using Vision 21Utilized Microsoft Work and ExcelOrganized and mailed customer's license plates as necessary