Ashley Venes Email & Phone Number

Sydney, Nsw, Au

 Enhance the productivity and effectiveness of the CPCO by providing a broad range of support services including managing outlook calendar and appointments, managing email correspondence, organise meetings and minute/action taking Prepare correspondence on behalf of the CPCO and respond to requests as required Manage executive contracts, including drafting, reviewing and coordinating approvals, ensuring compliance with legislation Reconcile monthly corporate credit card for CPCO and other team members and process invoices for team members Maintain confidentiality of privileged and sensitive information relating to staff and other human resources related matters Anticipate the needs of the CPCO and proactively bring together appropriate people and resources to assist in addressing issues Coordinate travel and accommodation arrangements for the CPCO and other employees of the department as required Organise staff events and celebrations Attend various meetings; assist with content development; prepare agendas; assist with drafting papers for consideration; compile, transcribe and distribute minutes of meetings Collate and prepare monthly Board reports for the Department Provide back up support to the EA of the CEO as required Support cross-functional projects across the organistion, taking on additional responsibilities beyond traditional EA tasks, including project management, process improvements (simplification) and employee engagement initiatives.

 Provided confidential secretarial service for the Chief Strategy Officer, Chief Risk Officer and Risk and Regulatory Services Team, including Diary management, email management, office management and general administration.  Assisted Chief Risk Officer & Chief Strategy Officer to manage secretarial responsibilities for the Risk and Compliance Committee. Provided back up support to the EA of the Deputy CEO Organised and attend meetings; record and prepare minutes, agendas and associated papers for issue as required Coordinated the preparation of the monthly Board reports Advised managers of department staff who have not completed compulsory training, in line with organisational training requirements Prepared accounts and invoices for approval signatures. Balanced monthly expense accounts Responded to requests from senior staff to update procedure manuals, competency documents and all other required documents  Prepared documentation including business case documents as required Organised and maintain the filing system including filing of both electronic and hard copy documents Assisted with Board Policy Review process, including typing of Board policy updates and formatting of procedure documentation Researched compliance issues and emerging legislative requirements as requested

➢ Assist with developing contracts for staff, casual staff, volunteer, and interns. ➢ Ensure and maintain confidentiality of all communications and documents. ➢ Assist with the on boarding process of new employee’s, interns, contractors, casual staff, and volunteers. ➢ Maintain both hard and digital copies of employees' records.➢ Perform consistency checks on data and co-ordinate follow-up actions to correct the data if required.➢ Manage the fleet and lease car staff program in conjunction with key stakeholders.➢ Assisting in developing and executing policies and procedures to continue to improve business operations.➢ Participate in workplace health and safety committee meetings to ensure a safe environment for all employees and visitors➢ Collaborate with the GM of people & culture on engagement activities. e.g. Staff breakfasts during finals campaign, international women’s day event to celebrate the amazing women within the business.➢ Support the GM of People and Culture in any administrative tasks like Schedule meetings, interviews, HR events and maintain the team’s agenda.➢ Work with internal and external stakeholders to manage staff benefits.➢ Collate and reconcile credit card expenses for members of the executive team.➢ Greeting and welcoming guests and providing them with a positive first impressions of the organisation.➢ Perform a variety of administrative tasks including, answering phones, taking and directing messages and mail, making copies of documents, scanning, filing and binding documents.➢ Providing administrative and clerical support to the wider business.➢ Schedule meetings and maintain multiple calendars.➢ Inventory management of equipment and business supplies.

Sydney, Australia

➢ Contract review and negotiation with external parties.➢ Manage and continually develop the annual calendar in conjunction with the Senior Management. ➢ Assisting in developing and executing policies and procedures to continue to improve business operations.➢ Oversee, mentor and develop Event Assistant. ➢ Provide support to employees in various topics and undertake and organise tasks around employee performance discussions.➢ Manage the day-to-day stakeholder management with CEO, Executives, employees, directors and external clients including venues, caterers, AV suppliers, theming companies, entertainment/artists, agencies and other stakeholders as required.➢ Responsible for the delivery of conferences and award evenings, including all administration task, planning, designing, site inspections, event run sheets, guest lists & data entry, collateral/invites, RSVP’s, ticketing, AV requirements, entertainment, décor and signage, food and beverage orders and room set up.➢ Follow onboarding processes for internal and external stakeholders. ➢ Reporting and assessing of venues, identifying risks, collating risk assessments and identify potential hazards ➢ Participate in work place health and safety committee meetings to ensure a safe environment for all employees and visitors➢ Budget management – working within budget constraints.➢ Reviewing and sourcing event locations- including pricing structure within budget requirements, menu, beverage package and AV requirements.➢ Handle communication with staff prior to events, during events and post event to ensure effective collaboration and staff engagement. ➢ Food & Beverage management for all events.➢ Registration and database management.➢ Group flight & accommodation management. ➢ Post event follow up including final invoicing, thank you emails and feedback analysis.

Sydney, Australia

➢ Manage and continually develop the club’s annual events calendar in conjunction with the Events and Match Day Manager.➢ Develop internal event checklists and processes➢ Engage and influence people internally and externally ➢ Assist in the day-to-day management of the club’s relationships with venues, caterers, AV suppliers, theming companies, entertainment agencies and other stakeholders as required.➢ Responsible for the delivery of all corporate events throughout the calendar year, including planning, designing, marketing, site inspections, event run sheets, guest lists, collateral/invites, RSVP’s, ticketing, AV requirements, entertainment, décor and signage, food and beverage orders and room set up.➢ Assist with the delivery of consumer events including sponsor activation, planning, site maps and run sheets.➢ Budget management – working within budget constraints.➢ Liaising and organising with artists/entertainment on requirements.➢ Reviewing and sourcing event locations- including pricing structure within budget requirements, menu, beverage package and AV requirements.➢ Responsible for all administration and event management for Match Day Functions/Hospitality events including event run sheets, guest lists, collateral/invitations, RSVP’s, ticketing, AV requirements, entertainment, décor and signage, food and beverage orders and room set up.➢ Pre-event briefings with team members.➢ Working with others to achieve best practice outcomes➢ Food & Beverage management for all events.➢ Registration and database management.➢ Group flight & accommodation management.➢ Stakeholders - manage all internal and external parties including the potential for sponsorship integration opportunities.➢ Post event follow up including final invoicing, thank you emails and feedback analysis.➢ Proficient in the use of Aptify computer program and Perfect Table Plan➢ Domestic Travel within Australia

The GWS GIANTS are the newest expansion club in the AFL with the task of growing the code in Greater Western Sydney.Key Events• AFL Grand Final Luncheon (Sydney & Canberra)• AFL Grand Final Brunch (Melbourne)• Best & Fairest Dinner • Ladies Luncheon (Sydney & Canberra)• Season Launch• Match Day Functions• Business Networking Luncheons• In-house conferences• Assisted with the 2016 AFL National DraftSome of my key responsibilities as the events co-ordinator are as follows- Responsible for all administration and event coordination for Match Day Function/Hospitality events including guest lists, invitations, RSVP’s, ticketing, AV requirements, entertainment, décor and signage, food and beverage orders and room set up- Registration and database management- Organised travel arrangements for key speakers and VIP guests- Provided administration support and assisted with the delivery of all major events throughout the calendar year, including planning, designing, site inspections, liaison with clients, venues and suppliers- Proficient in the use of Aptify computer program and Perfect Table Plan- Work within budgets

Sydney Olympic Park

- Answered incoming calls and assisting with general and membership enquires- Meeting and greeting guests- Travel arrangements for all staff- Reconciled bills and credit cards. Maintaining all in-house accounts for dispatch- Maintained all meeting room bookings- Office duties – Stationary orders, couriers, typing, mail.

Sydney Cbd

Business Administration Trainee.Whilst working at this company I was completing a certificate 2 in business administration.

Hr Fundamentals

Short Course

Difficult Conversations - A Managers Guide

Navigating Organisational Culture, H

Short Course

Certificate 2 - Hospitality

Certificate 2 - Tourism & Events

Year 12 Higher School Certificate