Ashley Bayer Email & Phone Number

- Assist the Campaign Manager in executing all tasks related to current series campaigns and holiday stunts Assist the Campaign Manager in executing all tasks related to current series campaigns and holiday stunts - including asset tracking, timeline management, relaying creative feedback & point of contact for general operations workflow.- Help lead project workflow by tracking and organizing all steps in the creative life cycle.- Track all current series campaign assets, help manage workback calendars and variousdeadlines.- Ensure deliveries are on time and distributed to correct parties for on-air and socialposting.- Engage in clear and frequent communication of timelines, status updates, prioritization ofwork and due dates.- Work with internal Creative Directors and external agency partners to deliver creativeassets.- Track production calendars to ensure campaign timelines are running smoothly.- Work with internal teams to distribute all necessary vendor toolkits and footage assets.- Relay creative changes and notes as needed.- Identify issues early and suggest solutions. Work to improve processes and systems.- Help drive and update agendas for internal meetings.- Work with teams to make sure internal awards database is up to date and assist with awards seasons.- Help manage company database and work orders in M360 ensuring all entries are correct and up to date.- Comfortable working cross-functionally with multiple partners at all levels of corporateorganization.

- Assist Creative Director in managing large scale campaigns - including asset tracking, creatively working with editors, managing graphics requests, working with internal resources as well as a secondary point of contact for clients.- Lead projects and campaigns as necessary acting as main point of contact for clients and internal creative resources - working with editors or designers to conceptualize and create creative assets.- Working to manage internal resources ensuring each campaign had proper support and resources allocated.- Frequent communicating with internal and external partners to ensure timelines stayed on track and deadlines were met, as well as conveying priority shifts in workflows.- Managed and organized internal server to archive completed work and working files.

- Liaised with Producer and pertinent departments to streamline project workflows and ensure tasks and projects assigned are being covered with emphasis on meeting critical deadlines.- Retain knowledge of various up to date approved elements (Graphics, Music, Editorial Cuts).- Coordinated for multiple projects that involved original shoot concepts by MOCEAN (Including HBO’s Curb Your Enthusiasm S10, Netflix’s The Baby-Sitters Club, AMC’s The Walking Dead S10)- Liaised with Graphics department to have assets created.- Coordinated for various 360 marketing campaigns (Including work for Clients such as Netflix & Cinemark)- Liaised with Finishing department to ensure proper delivery to Clients of all Editorial assets in various formats.- Book and schedule Freelance talent as needed (i.e. Storyboard Artists, Photographers). - Performed various administrative duties (Screening calls, scheduling, tracking all elements and assets both from Client and internally created). - Collaborated with Social Team to post current Finishes to showcase on company website & Social Media platforms.- Trained two team members in pertinent coordinating duties as well as executive assistant duties.

Greater Los Angeles Area

• Organized work flow and stay ahead of deadlines and supported needs of the Executives/Producers.• Maintained company website and updated social media channels posting latest spots, trailers and digital campaigns.• Prepared and submitted expenses, work orders, purchase orders and other billing needs via FileMaker.• Maintained multiple executive calendars via Google Calendars, out-of-office calendar and arranged internal company/client meetings as needed. • Screened, directed and prioritized calls on multiple lines and corresponded with clients.• Point of contact for needs of the Creative Director, Producers, Editors and Assistants.• Submitted approved content for award show submissions.• Managed contracts, release of materials, & NDAs for various trailers, teasers, and TV spots.• Managed company directory and client address book.• Created social content for various platforms using SquareSpace, MailChimp and Vimeo among other sites.• Handled HR paperwork (i.e. New Hire Forms and other onboarding procedures)• Maintained familiarity with all projects in production and names of all pertinent people involved with each project.• Input facilities requests, order supplies/food, record job codes and attendees as necessary for billing needs.• Assisted with all general administrative/reception functions such as mailing, filing, and organization. Utilized Microsoft Office programs such as Word, Excel as well as Google documents/sheets etc.• Managed petty cash, tracked and submitted job codes and receipts as needed.• Booked travel, make restaurant reservations, plan various accommodations for executives/staff events as needed.

Burbank

• Liaised with producers to streamline workflow between departments and ensure tasks and projects assigned are being covered.• Organized approved elements, conveyed notes and changes from clients to producers and editors to ensure changes were addressed and emphasized communicating deadlines. • Logged latest cuts and continuities via Evernote and checked with editorial and graphic departments to ensure all elements were up to date.• Coordinated with graphics department to have new gfx made and corrected. • Scheduled and read voice over narration sessions or temp narration, followed up with appropriate SAG/AFTRA contracts required for paid sessions for billing department.• Submitted approved content for award show submissions. • Performed administrative duties (reception/answering phones, scheduling, tracking orders and office supplies, handling departmental runs etc.). • Maintained company website and updated social media channels posting latest spots, trailers and digital campaigns.• Assisted in managing company finish log via Excel to track all finishes for clean requests from studios or finishing vendor and for archive.• Trained Executive Assistant in pertinent coordinating duties and voice over protocols and procedures.

• Managed company directory, screened directed and prioritized calls on multiple lines and corresponded with clients. • Have familiarity with all projects in production and names of all pertinent people involved with each project.• Organized high volume work flow and elements/materials to stay ahead of deadlines and support needs of the executives.• Maintained multiple executive calendars via Microsoft Outlook, monthly out-of-office calendar and arranged internal company/client meetings as needed. • Assisted with all general administrative functions such as mailings, filing, and organization. Utilized Microsoft Office programs such as Word, Excel etc.• Attended staff meetings, took notes and participated and followed through as needed• Prepared and submitted executives expense reports via Concur and purchase orders for billing department. • Managed petty cash, tracked and submitted job codes and receipts.• Trained in graphics coordinating: created and managed requests and facilitated work for designers. Familiar with Adobe Photoshop, After Effects and InDesign programs.• Input facilities requests, ordered supplies/food, recorded job numbers and attendees as necessary for billing department. • Tracked spots/trailers/locations of elements on servers to aid Producers, Editors and Assistant Editors as needed.

Burbank, Ca

• Greeted and screened all visitors, assisted with inquiries and securely checked them in via EasyLobby system.• Managed reservations for shared conferences rooms. • Liaised with operations team to ensure phones, computers and all other staff accommodations were set up for new hires.• Issued security badges to new employees, contractors, and temporary freelance staff, monitored and reported use of temporary badges.• Input facilities requests and ordered supplies. Maintained company extension list and tracked car list for company parking lots via Excel documents.• Assisted all departments with tasks and projects that could be performed at the front desk.• Retained thorough knowledge of projects in departments with freelancing staff to report to supervisors.• Trained Production Assistants/Runners on phone operating system.

Burbank, Ca

• Made deliveries and pick-ups for departments as needed with particular attention to feature films and other sensitive materials. • Sorted and distributed mail throughout company. • Utilized project management system to track runs and conveyed appropriate progress with supervisor.• Assisted with any general errands for each department.