Ashley C. Email & Phone Number

Phoenix, Az, Us

Phoenix, Az, Us

· Coordinate beginning-to-end events with meticulous attention to detail, adhering to budget constraints, timelines, and client specifications.· Develop, build, and maintain event registration sites utilizing Cvent, ensuring clients receive comprehensive reports and information.· Manage execution of deliverables outlined in hotel contracts, including rooming lists, oversight of attrition clauses, and accommodation of VIP requirements.· Orchestrate transportation arrangements for meetings, encompassing flight manifests, attendee transportation, and VIP transfers while adhering to allocated budgets and schedules.· Oversee all print requirements for events, including branding materials, name badges, and promotional signage, ensuring cohesive branding and messaging.· Administer day-to-day operations of events and programs, including procurement, travel arrangements, reservations, attendee management, and issue resolution.· Maintain exceptional client satisfaction levels throughout the planning process and on-site execution stages, prioritizing client needs and resolving concerns promptly.

Phoenix, Arizona, United States

· Exceptional ability to plan, prioritize and organize high volume function with attention to detail · Provided an outstanding experience for candidates, hiring leaders and Recruiters with quick response time· Scheduled, at minimum, 20 monthly video interviews · Audited new requisitions · Utilized Taleo to track and report on candidates · Developed and implemented key process changes (new email templates, simplified offer request forms, simplified tracker) that have in turn saved time for Recruiters and Coordinators · Supported the full end-to-end recruitment lifecycle for over 2500 requisitions and counting · Generated and sent offer letters to candidates, as well as disposition correspondence as needed · Initiated pre-hire activities including background checks and drug screens· Responsible for processing sign on bonuses weekly · Created a new streamlined job aid used to train new Coordinators · Part of company-wide pilot of new electronic offer process to test and provide feedback

Phoenix, Az

· Provided high-level administrative and strategic support to the Vice President of Authorizations · Organized VP’s complex calendar that spans across multiple time zones and international markets· Implemented color coding system on VP’s calendar to help prioritize incoming meeting requests · Expertly coordinated recurring internal and external meetings including VP’s Quarterly Town Halls, Monthly Stand Up’s and Monthly Staff Meetings which includes making all necessary arrangements including calendar coordination, reserving conference rooms, and arranging catering· Facilitated and managed complex domestic and international travel arrangements · Managed team distribution lists and organization charts · Created and edited documents and presentations· Ensured timely preparation and processing of Expense Reports and Invoices· Co-chair for Authorizations Events Committee; coordinated teambuilding events

Tempe, Az

· Project managed multiple large-scale projects focusing on creating efficiencies across the board for Financial Education workshops and webinars· Created event registration pages via Cvent · Coordinated implantation of new processes and communicating to multiple teams · Streamlined processes to increase efficiencies during webinar planning process therefore saving team members ten hours of work on average on each webinar· Created client level webinar consoles via ON24 for multiple Financial Education webinars weekly· Provided day of technical support for client level webinars via ON24· Pulled and analyzed weekly reports of workshop and webinar data in Tableau

Tempe, Az

· Coordinated with internal and external clients all logistics of approximately 100 Financial Education workshops annually · Identified and corrected inconsistencies in workshop data · Utilized Cvent to create event, invites and upload post workshop metrics · Ordered and tracked delivery of workshop materials· Used reporting metrics to cut costs of workshop materials by 60% annually · Managed and processed incoming requests for marketing material orders and client logo updates for external clients

Latham, Ny

· Provided multiple Advisors and Directors with top-notch administrative support to promote excellence in all areas of office operations· Processed expense reports· Generated weekly reports· Answered and quickly redirected up to thirty calls per day.· Greeted arriving visitors in a friendly manner, determined nature and purpose of visit and directed individuals to appropriate destinations.· Assisted in planning Financial Education Workshops in local region which have touched over thousands of people.· Attended 20 Financial Education Workshops and provided day of logistical support.· Ordered marketing materials including premium giveaway items and raffle items.· Liaised with vendors to order and maintain inventory of office supplies and to obtain most cost-effective pricing.

Albany, Ny

• Supported Director of Admissions with daily operational functions.• Organized and conducted admissions events including campus open houses, educational fairs, territory recruiting events, and other recruitment campaigns.• Traveled to college campuses throughout the country to participate in recruitment fairs.• Assisted in admission decision making process; communicated admission decisions via creation of decision letter.• Established, built, and maintained personal customer relationships with prospective students, resulting in higher than average enrollment rates. • Modified outdated internal and external admissions processes, which increased overall efficiency and reduced the department budget by 15%.• Copied, logged and scanned supporting documentation and placed all information in prospective student files.• Interviewed and managed five work-study students each semester.

Albany, Ny

• Managed Director of Admissions calendar which included 15-20 prospective student interviews weekly plus recurring meetings with internal colleagues including Vice President and Dean of Law School.• Answered incoming calls and provided guidance and advice regarding admissions process.• Consistently conducted follow-up with all enrollments to ensure matriculation.• Attended open houses, college fairs, and regional events as a representative of Albany Law School. • Aggregated and prepared documentation and reports for office meetings, distribution and filing.• Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.• Coordinated domestic travel arrangements, including booking airfare, hotel and transportation and created detailed itineraries.