Ashley Evans Stevenson Email & Phone Number

• Direct Assistant to the President and CEO• Direct Support Assistant to the CFO, VP of Business Development and Member Support, VP of Marketing and Events, VP of Vendor Relations and Supporting Staff• Maintained the President’s appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel• Conserved President’s time by reading, researching and routing correspondence; drafting letters and documents, collecting and analyzing information• Assisted with minimal personal items for the President; such as collecting mail and household repairs and maintenance• Maintained customer, member and vendor confidence and protected operations by keeping confidential information• Provided full administrative support including phone support, typing, reports, filing and distribution of correspondence• Prepared monthly Senior Leadership Team Meetings presentations and held meetings via in person or teleconference• Prepared quarterly Board Meeting presentations for the Smile Source Board• Handled all Employee New Hire and Terminations• Worked closely with the company’s IT Department and other IT Vendors with maintaining the company’s IT needs and yearly subscription renewals• Coordinated yearly Company HQ Christmas Party and ordered all employee gifts • Scheduled and coordinated all company meetings, event coordination and special events• Ordered all company uniforms, business printing, office supplies, etc., for the company• Company travel when needed***Please see full resume for entire list of job duties***

Houston, Texas, Us

• Provided full administrative support including phone support, data entry, reporting, copying, filing and distribution of correspondence• Provided full support to Project Mangers regarding projects assigned with staying on task and on time• Provided full support to Project Mangers regarding projects not assigned when fellow employees are out of office• Maintained good relationships with our clients, architects, subcontractors and fellow employees• Created and revised contracts using Timberline and AIA• Maintained, collected and kept records of all submittals, product data and record drawings submitted per project• Tracked and filed all project contracts, insurance certificates, bonds and maintain follow ups with clients, subcontractors and vendors• Provided paperwork and work closely with the City of Houston and different Counties for permitting purposes• Worked with Permit Runners regarding permits for projects, one-stop permitting and any changes that may occur throughout the project• Maintained Timberline, Box.com and Plan Grid for Project Managers and Superintendents• Assisted with Project Closeouts by printing binders or creating electronic copies/files for clients• Processed all purchase orders, subcontractor invoices and vendor invoices per specified projects in Timberscan

• Direct Assistant to the Vice President• Support Assistant to the Sales Manager, Office Manager, Sales Team, and Technicians• Provided full administrative support including phone support, typing, reports, filing and distribution of correspondence• Scheduled and coordinated all training schedules, event coordination and special events• Maintained all Master Subcontract Agreements, COIs, General Contractor Agreements and Vendors• Maintained Vehicle Fleet - maintenance, gas cards, GPS trackers, inventory, Vehicle Inspection Reports• Company insurance - medical, dental, vision, research next year’s plan, work with company vendor on issues with employees coverages• Human Resources support for new hires and 19 staff/employees • Maintained and updated the Employee and Safety Handbooks to stay up to date with current regulatory changes• IT - maintained service tickets for computers, printers, and cell phones for the company• Inventory - maintained computer, cell phone, and iPad inventory for the company• Ordered all company uniforms, business printing, office supplies, etc., for the company• A/R: contacted clients regarding past due accounts

Houston, Texas, Us

• Direct Assistant to the Vice President/General Manager• Support Assistant to the Operations and Sales Manager, Project Managers, Sales Team, Technicians and Supporting Staff• Provided full administrative support including phone support, typing, reports, filing and distribution of correspondence• Scheduled and coordinated all company meetings, event coordination and special events• Made all travel arrangements, car rentals, restaurants and hotel reservations for the company• Worked closely with the Technology Leader and handle all national projects: book, bill, handle expenses, set up service tickets and handle warranty • Tracked and filed all project contracts, insurance certificates, bonds and maintain follow ups with customers for all national projects• Worked closely with the marketing department on all marketing material, expos, conferences, and other special events• Ordered all company uniforms, business printing, office supplies, etc., for the company• Coordinated all company training for sales, project management and technicians• CRM Database Management: develop, implement, and help maintain a CRM environment, including, but not limited to, process development, data entry, team training, work closely with CRM consultant as required to assist sales team• Ran weekly/monthly reports: warranty, burden, booked projects, sales quote data, revenue• Assisted Vice President/General Manager with special job and sales reports• Assisted in training new Project Administrator and continue to help with Project/Convergentz Administrator duties, as needed

Houston, Texas, Us

• Direct Assistant to the Operations Manager and General Manager• Support Assistant to the Sales Manager, Project Managers, Sales Team and Supporting Staff• Provided full administrative support including phone support, typing, reports, filing and distribution of correspondence• Scheduled and coordinated all company meetings, event coordination and special events• Made all travel arrangements, car rentals, restaurants and hotel reservations for the company • Booked all rewarded projects, handled all related project billing, entered all payroll for hourly employees• Responsible for fielding all service calls through ZenDesk, coordinated service call with personnel, and handled all associated billings within Service Management• Processed all purchase orders and vendor invoices for the company in WennSoft and MetaViewer• Tracked and filed all project contracts, insurance certificates, bonds and maintain follow ups with customers, general contractors and vendors• Assisted with monthly and quarterly management reports and annual budget preparation • Ran weekly/monthly reports: WIP, warranty, burden, booked projects, sales quote data, revenue• Handled all project close out for month end and warranty coordination• Attended all project management meetings, sales meetings and other general meetings • Assisted A/R, A/P and the Credit Department on following up invoices and collections• Ordered all company uniforms, business printing, office supplies, etc., for the company

Houston, Texas, Us

• Direct Assistant to the Executive Vice President• Support Assistant to the Investment Services Team • Provided full administrative support including phone support, typing, reports, filing and distribution of correspondence• Scheduled and coordinated meetings and special events• Assisted with making travel arrangements, car rentals, restaurants and hotel reservations for the EVP • Assisted in gathering of receipts for personal tax purposes• Processed all company and personal invoices for the EVP• Maintained professional and personal calendar and contact lists• Handled personal errands, pick-ups and deliveries

Houston, Texas, Us

Responsibility was for providing human resources support for 60 staff/employees within McCord Development Inc. and affiliated companies. Tasks and responsibilities included:• Researched, proposed and authored new and/or revised company policies to ensure best practices were in place and company remained viable in employment arena• Worked to save the company money by making conscious ordering decisions for office and coffee supplies (Currently over $2,000)• Created company training and organizational development plan to meet personal, professional, and organizational needs• Worked with managers/employees to favorably resolve employment issues• Provided full administrative support including phone support, typing, reports, filing and distribution of correspondence and maintained all office machines• Point of contact for all personnel in the office• Verified employment and wages paid for present and past employment with Liberty Screening• Responded to TWC claims for unemployment, requests from Social Security, Federal and State agencies for wage/employment information relating to assistance programs• Responded to miscellaneous employee inquiries (vacation balances, 401(k) participation, medical, dental and vision benefit questions, payroll questions, etc.)• Collected and audited timesheets for all hourly personnel on bi-monthly basis• Recorded paid time off as reported on bi-weekly timesheets on individual annual paid time record• Verified all data entry against payroll reports/payroll checks produced by PayCom• Submitted cash requirements to CFO (cash management) and cash accountant (transfer of funds to payroll account)• Created semi-monthly expense journal entries to record salary, taxes and benefits expense for MDI and individual properties• Prepared monthly reconciliation of properties estimate to actual salary reimbursements and submitted to accountingMy resume includes a complete list of job functions at McCord Development.

Houston, Texas, Us

• Direct Assistant to General Manager • Promoted and fostered positive relationships with owners and tenants• Provided full administrative support including phone support, typing, reports, filing and distribution of correspondence• Scheduled and coordinated meetings and special events• Made and confirmed travel arrangements for property/general manager• Assisted in lease administration activities including set up, administering lease changes, generating reports, etc.• Prepared and coordinated bid proposals, service contracts and approved invoices• Maintained lease and property files• Tracked and filed HVAC contracts, insurance certificates and maintains follow ups• Assisted with monthly and quarterly management reports and annual budget preparation• Prepared A/R and A/P status worksheets, reconciled A/R and followed up on collections• Assisted with all event coordination, such as planning, vendor contact, set-up, breakdown, etc.

• Assisted the Division Manager and President/CEO• Liaison for current and prospective clients/parkers• Developed and maintained database for current clients and prospective clients• Generated marketing to current clients in Houston, Fort Worth and New Orleans• Generated, uploaded, and maintained files for the company website• Attended the IREM Houston organization functions to market business• Located prospective clients/locations by visiting downtown locations • Assisted with payroll, office AP and AR and landlord reports when necessary• Printed, prepared and bound parking proposals

Chicago, Il, Us

• Direct Assistant to Executive Director and Current President of the Organization• Assistant to 10 Vice Presidents and 18+ IREM chapter committee chairs • Liaison for IREM members and prospective members• Provided support to all leadership and programs for the organization’s annual goals• Prepared, processed, and maintained all bank deposits, credit card transactions, invoices and assisted with financial record keeping• Maintained all account receivables for the chapter• Generated invoices for annual membership dues, events and reimbursements• Maintained all RSVP lists for upcoming events and courses• Attended, assisted with setup, and drafted materials for all committee meetings, membership luncheons, social events, IREM courses, program development and other events • Assisted with all event coordination, such as planning, vendor contact, set-up, breakdown, etc.• Designed and generated marketing flyers, email marketing, calendars, meeting agendas, and press releases for current and upcoming events and courses• Processed informational packets for new IREM members and prospective members• Assisted with production and proofreading of the monthly online newsletter• Attended Regional and National Conferences for professional development and training• Generated, uploaded, and maintained files for the company website in Macromedia Dreamweaver• Created documents, marketing pieces, and event budgets in Excel, Word, PageMaker 6.5 and InDesign CS3• Maintained the membership history database using iMIS

Houston, Texas, Us

• Liaison for NHA members and prospective members• Attended, assisted, and drafted materials for all committee meetings, membership luncheons, receptions, golf tournaments and other major events • Assisted with special projects and processed mail orders for the Strategic Mobility Plan, Fact Book, Ribbon Cuttings, and Aerial Map• Researched and drafted Weekly Update and committee minutes for review • Processed information packets for prospective members• Generated, uploaded, and maintained files for the company website in Contribute• Generated invoices for membership dues using QuickBooks™• Maintained the member Access database up to date

• Information receptionist for students, instructors, and staff• Assisted the Dean and faculty by assembling instructional and classroom materials• Liaison for adjunct faculty; instructional matters and professional development• Helped students concerning courses and schedules when needed• Checked operating reports for accuracy and implemented changes in Colleague™• Generated budget reports for the Operations Manager• Processed book adoptions, ordered desk copies, and book inventory for faculty• Maintained student grades, Official Day Rolls, and syllabi for the faculty and Admissions

Associate Of Applied Science Degree, Medical Office Specialization

Wedding/Event Planning, Certified Wedding Planner

Diploma