Ashley Lucia Email & Phone Number

Austin, Tx, Us

Pflugerville, Tx

Manage Fleet of over 910 vehicles across the states, ensuring safety and performance of vehicles and drivers. Monitor driver behavior. Manage gas card usage/invoicing. Manage vehicle insurance. Manage vehicle purchases, disposals, transfers. Ensuring driver and district needs are met regarding vehicles and drivers.

Pflugerville, Texas

Assist Sr. VP of Operations in day to day needs. Manage National Cell Phone Account. Manage National fleet GPS program. Coordinate meetings, annual Christmas Party. Manage all company ordering of uniforms, paper products, business cards, etc.

Review Compensation and Pension medical reports to ensure no grammatical, typographical, compositional errors and ensure the report conforms to Veteran Affair standards. Resolves any report discrepancies/inadequacies with medical providers. Assist Provider Training team with ongoing development of training along with working closely with providers to assist with their training.• Consistently achieves weekly/monthly goals set by management• Preserves the integrity and confidentiality of all Veteran records.• Ensures timely and expeditious processing of all critical/life threatening diagnostics results.

Bellaire, Texas

Develop department budgets of $5.4 million and current year trends. Analyze OPEX reports, time-writing reports, and project status reports to manage and track YTD spend. Perform and manage special projects such as: developing project summary report, vacation tracking for leaders, clearing 160+ cabinets and assist employees with moves for Re-Stack Project as required. Schedule meetings, develop standardized agendas, record and distribute meeting minutes. Purchase supplies using pro-card and reconcile through Ariba. Process invoices using eProcurement system. Lead safety initiatives and office BBS Champs as the BBS Office Steering Committee Chairperson. Participate in Leadership Conference/Operations Forum Planning Committee, Decision Review Board meetings, and monthly staff meetings. Organized the FE Workshop with a budget of $75,000, coordinated logistics to reduced costs to save $12,000 on the event with a final cost of $67,000. Leveraged SOX report for project status updates to ensure accuracy.

Supported two Area Managers and respective departments with daily administrative operations. Maintained budget details using SAP for AFEs, reviewed AFEs resulting in a dramatic reduction in errors. Developed SharePoint sites for departments and assisted with data population. Scheduled meetings, developed standardized agendas, recorded and distributed meeting minutes. Purchased supplies using pro-card and reconciled through Ariba. Processed invoices using eProcurement system. Participated in Operations Forum Planning Committee, Evangeline Project Updates, monthly staff meetings, and Decision Review Board meetings.

Clear Lake, Tx

• Assisting Plant Director, and Human Resources Leaders in day-to-day needs.• Dakota Administrator: responsible for biweekly reports, user accounts, action item changes, ensuring action items do not go past due, resolving errors/issues.• BizFlow Administrator: responsible for monthly reports, user accounts, MOC/MOOC edits, resolving errors.• KnowledgeWire Administrator: responsible for monthly reports, user accounts, uploading training material, managing task assignments, resolving errors/issues.• Interviewing potential administrative assistant candidates.• Maintaining receipts, documents and compiling expense reports; ensuring reports are submitted within allotted time.• Facility Services: Receiving requests, managing maintenance personnel daily activities, writing work orders, follow up on requests.• SAP: Creating Purchase Requisitions, creating work orders, tracking orders, approving invoices.• Maintaining organizational charts for leadership.• Meeting organizer and coordinator, (booking meeting space, providing food/beverages as requested, setting up meeting space, ensuring all materials are ready.)• SharePoint Portals (Owner): creating, designing, workflows, editing, adding, deleting, user permissions, and errors/issues.• Coordinating site visits hosting company VP’s, GM’s, CFO, and CEO.• Special projects as requested (Including, but not limited to Leadership teambuilding activities, employee recognition events, reducing printers across site, and ink cartridge purchases.) • Maintaining Community Outreach budget by deciding on sponsorships and donations for local organizations.• Management Systems Review Committee Member• Plant Safety Council Subcommittee – Community Outreach Member• Coordinating Annual Plant Family Day Picnic by maintaining budget, recruiting volunteers, purchasing items, etc.• Conducting New Hire Orientation every two weeks. • Communicating with corporate HR group regarding employee issues (past, present, future).

Clear Lake, Tx

• Assisting Vice President of Global Manufacturing in day-to-day needs.• Supervising temporary administrative assistants, training, approving time, and managing work load.• Interviewing potential administrative assistant candidates.• Maintaining receipts, documents and compiling expense reports.• Running reports from global database, verifying data, and creating new reports and charts.• Creating, proofing, and editing presentation slides in PowerPoint.• Reporting monthly statistics of division safety data (global / multi-sites).• Approving purchase requisitions in SAP.• Managing VP calendar, working with other VP’s and their assistants for meeting arrangements.• Arranging travel accommodations, ensuring VP’s specific request are met consistently, with no issues during travel.

Clear Lake, Tx

• Updating HazRec Database weekly: entering hazard recognitions, closing items • Tracking OSHA incidents, following up on investigations, assuring all data is input in timely manner and action items are closed by their due date.• Creating purchase requisitions in SAP. • Travel arrangements including; flights, rental car, hotels, and visas for employees and interview candidates.• Scheduling interviews with candidates• Running reports from global database, verifying data, and creating new reports and charts for the Vice President• Meeting arrangements; sending meeting notices to include all information, preparing meeting room.• Scanning, and documenting Non-Disclosure Agreements, and contracts with outside companies.

Houston, Tx

Performing external duties, such as post office, office supplies, client needs, or needs requested by the CEO, Vice President and Accountant.Front Desk receptionist duties, handling multi-line telephone system and greeting visitors.Filing, faxing, copying and other clerical and administrative office duties.Anticipating and preparing materials needed by the supervisor for conferences, correspondences, appointments, meetings and telephone calls.Compiling and maintaining various financial, human resource and statistical reports and logs.Creating and maintaining tracking logs for orders, daily duties and invoicing.In charge of all ordering and purchasing duties including, but not limited to, contacting companies, holding credit card information for clients, tracking orders, verifying all information and forwarding all invoices to the correct client. Calling clients on past due invoices and collecting services.

Houston, Tx

Research Assistant I, Academic Outcomes After Pediatric Injury Project• Managing project recruitment and scheduling of both injury and control subjects; maintaining good relations with research families through daily phone contact.• Administering and scoring of developmental, academic and neuropsychological tests for children ages six years to eighteen years.• Creating and maintaining tracking logs of all project participants and compiling charts representing all variables required for National Institutes of Health, and Committee for the Protection of Human Subjects reporting.• Organizing files and project materials. • Handling cash reimbursement and affidavits for patient participation.Laboratory Technician II, The Child Injury Project• Reviewing completed files of developmental, academic and neuropsychological tests for children ages one month to thirteen years, and making corrections as needed.• Entering data from assessment battery and parent questionnaires and interviews.• Viewing and coding video-taped interactions of children with examiners for levels of social competence.Support Specialist, Texas Reading First• Edited and typed teacher’s manual for state used reading inventory (Texas Primary Reading Inventory) and other publications.• Developed charts and databases independently, along with other clerical duties.Laboratory Technician II, The MRI Study of Normal Brain Development• Assisted with subject recruitment and screening; conducted preliminary screening interviews by phone; followed up with potential participants.• Entered and updated confidential research data and tracking logs into a national database; provided training of database, tracking log, recruitment and record keeping methods.• Initiated and implementing organizational systems to improve efficiency.• Maintained accurate and confidential records as indicated by the study protocol.• Became familiar with standardized testing instruments.

Business Finance

Associate’S Degree, Business Administratiion

High School Diploma