Ashley Neal Email & Phone Number

Getzville, New York, United States

Administer expenditures for a leading provider of material handling products and services, serving industries such as manufacturing, construction, and logistics. Rapid progression as a result of outstanding performance and process improvements. Manage high-volume invoice and expense report processing, spearheading payment coordination, and ensuring stringent financial controls. Demonstrates expertise in financial analysis, process automation, and procedure optimization, contributing to enhanced operational efficiency and accuracy.• Invoice and Expense Processing: Process approximately 150 invoices and expense reports weekly using SAP, CMBIS, and Concur, ensuring accuracy, timeliness, and compliance with company policies. Improved efficiency by batching up to 50 invoices per day, saving approximately 30 minutes daily.• Payment Coordination and AP Management: Spearhead weekly payment runs and coordinate check runs across six facility locations, enhancing payment accuracy and workflow efficiency. Implemented reminder systems to ensure timely submissions from facilities, reducing delays and improving punctuality.• Financial Analysis and Internal Controls: Conduct thorough financial statement analysis, identifying and resolving discrepancies to ensure accurate reporting. Monthly review of payments from all facilities, ensuring correct entries and verifying suspicious invoices.• Process and Procedure Optimization: Collaborate with management to optimize check run procedures, automating weekly financial snapshot reports in collaboration with IT, and streamlining processes. Shifted check runs from Mondays to Tuesdays, saving an average of three hours per week by reducing redundant runs.• Performance and Leadership: Consistently rated above average by management for performance. Recognized for finding time-saving shortcuts, attentiveness, and adaptability to new protocols, contributing to continuous improvement and efficiency.

Orchard Park, New York, United States

Oversaw accounts payable functions for 3 different organizations: Hospice & Palliative Care, Robert Half, and Stark Tech. Hired through Robert Half as a short-term contract specialist to cover an employee’s leave of absence. Demonstrated comprehensive expertise in managing invoice processing, resolving discrepancies, and enhancing financial operations. Proven track record in AIA billing management, month and year-end closings, financial analysis, and implementing efficiency improvements.• Invoice and Payment Processing: Processed and verified approximately 75-100 invoices weekly, ensuring accurate documentation, proper company and G/L account code allocations, and compliance with purchasing guidelines. Managed payments to suppliers via checks and ACH, maintaining good relationships with vendors.• Discrepancy and Dispute Resolution: Resolved invoice coding discrepancies and disputed billing issues with staff and vendors, ensuring smooth workflow progression and preventing recurring errors through systematic “hard save” procedures.• AIA Billing and Financial Analysis: Managed AIA billing for large projects, verifying vendor invoices, jobsite completion, and purchaser approvals. Conducted thorough financial analysis and prepared accruals for month-end closing, ensuring accurate and timely reporting.• Month and Year-End Closings: Assisted in month-end and fiscal year-end closings, identifying and correcting posting errors, running critical financial reports, and collaborating with upper management and external auditors to ensure accurate financial records.• Efficiency Improvements: Implemented process improvements enhancing efficiency and accuracy, resulting in a 20% increase in processing speed.

Tonawanda, New York, United States

Bolstered financial operations for a small business specializing in custom door solutions. Played a key role in maintaining strong vendor relationships and streamlining invoice processing procedures. Demonstrated expertise in invoice verification, payment processing, and process improvements, contributing to the overall financial efficiency and accuracy of the organization.• Invoice Processing and Payment Verification: Verified purchaser information and obtained approvals for invoices, ensuring accuracy and compliance with company policies. Accepted and processed various forms of payments, including checks, credit cards, and ACH, ensuring accurate reflection on customer accounts.• Process Improvement and System Utilization: Reengineered the invoice processing procedure, reducing delays and ensuring timely submission and follow-up, resulting in a significant 65% decrease in late payments. Efficiently coded and processed invoices through QuickBooks and Microsoft Dynamics Navision.• Vendor Relationship Management: Maintained close relationships with vendors, primarily small businesses, ensuring clear communication and timely updates on payment statuses, reducing vendor inquiries by 95% and enhancing trust.• Proactive Communication: Actively communicated with vendors to address any payment delays, leveraging strong personal relationships to maintain vendor satisfaction and support business continuity.

Amherst, New York, United States

Led a high-performing accounts payable team at a logistics company with a global reach, serving over 95 worldwide agents. Rapidly promoted from Accounts Payable Associate to Team Lead due to exceptional performance and leadership skills. Managed AP functions, improved processes, and fostered a collaborative work environment, contributing to enhanced operational efficiency and team productivity.• Team Leadership and Employee Engagement: Managed and led a team of 15 accounts payable associates, fostering a collaborative environment through a mix of participative and influential leadership styles. Organized team-building activities, contributing to 85% improved team morale and job satisfaction.• Process Management and Operational Efficiency: Verified incoming paperwork, resolved bill discrepancies with carriers, and ensured accurate indexing of documents into the Transportation Management System. Developed and implemented weekly goals and task rotations, reducing errors and improving team efficiency.• System Utilization and Reporting: Utilized real-time transportation management software and Great Plains to close out accounts and generate reports, maintaining accurate and up-to-date financial records.• Communication and Dispute Resolution: Communicated with over 95 worldwide agents, responding promptly to inquiries and requests for carriers. Resolved billing discrepancies effectively, maintaining strong relationships with carriers and minimizing financial discrepancies.

Amherst, New York, United States

Promoted from Accounts Payable Associate to Team Lead within a few months, implementing changes that increased team morale and reduced mistakes by 73%.

Amherst, New York, United States

Managed financial and administrative functions for a supplier in the agricultural commodities market. Transitioned from Accountant to Trader Assistant due to demonstrated expertise in financial management and operational support. Ensured accurate tracking of payments, improved shipping coordination, and maintained comprehensive financial records, contributing to the efficiency and accuracy of business operations.• Account Monitoring and Payment Processing: Monitored over 250 carrier accounts for discrepancies and nonpayment of invoices, ensuring timely resolution. Verified and posted receipts of payments, processed outgoing checks, and maintained accurate transaction records.• Data Management and Process Improvement: Utilized Excel spreadsheets for tracking invoices and contracts, employing vlookups and charts to maintain up-to-date financial data. Identified and addressed discrepancies within the pay period, ensuring timely payment of invoices.• Shipping Coordination and Collaboration: Used MacroPoint for notification of load assignments to carriers, ensuring efficient communication and coordination of shipments. Collaborated with in-house agents to improve shipping processes and track contracts and payment status.• Administrative Support and Role Transition: Transitioned to the role of Trader’s Assistant, managing shipping logistics, keeping the trader on track, and ensuring efficient handling of daily tasks.• Collaborated with in-house agents to improve shipping, and tracked contracts and payment status

Bachelor Of Applied Science - Basc, Accounting

Associate Of Science - As, Accounting