Ashley Salmerón Email & Phone Number

Leander, Tx, Us

United States

Austin, Texas

• Audited weekly Certified Payroll Reports from all subcontractors on-site to ensure compliance with the Davis-Bacon Law. Completed Labor Interviews to include with Certified Payroll Reports when submitting the Contractor’s monthly Pay Application to GSA (US Government Services Administration).• Kept record of all incoming Submittals, RFI’s, and ASI’s to ensure timely responses were sent back to the contractor and designer on record. Ensured all Project information was uploaded to ePM (Electronic Project Management) for approval from GSA at closeout.• Participated in meetings (Weekly Progress, Monthly Progress, Commissioning, Design Review, Town Halls, etc.) and ensured meetings were recorded. Typed up Meeting Minutes and distributed to all attendees.

Austin, Texas Area

• Monitored AP inbox and promptly responded to requests from GL’s for my entities. Participated in periodical team meetings through Zoom with colleagues in Austin office and in Dublin. Received invoices electronically from vendors and forwarded to correct dept to have a req/PO created. Entered invoices in iPOS once PO’s were created. For rent invoices, used pre-approval spreadsheet as approval backup and entered invoice in SUN Systems then saved Journal Entry (JE). Uploaded invoice, approval backup, and JE to SharePoint to be hard posted by a GL. Processed Payment Runs of all hard posted invoices through SUN then uploaded documentation to SharePoint and to Bank of America website for payment to be approved and released by Account Manager or AP Supervisor. Responsible for processing EFT payments to Austria (EUR), Hong Kong (HKD & USD), Belgium/Netherlands (EUR), Singapore (SGD and USD), Spain (EUR), Bermuda (EUR & USD), and Poland (PLN & USD), and wired payments to Switzerland (CHF).

Austin, Texas Area

• Downloaded report from Coupa Supplier Network Hanger Direct daily to provide a pivot table of current count of invoices that were "On Hold". Processed “On Holds” using Hanger Direct by either bypassing approvals on behalf of supervisor or by pushing invoices through for additional approval needed. Downloaded additional report from Hanger Direct daily and used VLOOKUP function in Excel to update report containing invoices in "Pending Receipt" status that were awaiting payment. Worked on weekly goal to have all invoices older than 12 aging days “Approved” for payment by every Friday. Downloaded a third report from Hanger Direct daily and used VLOOKUP function in Excel to update afternoon report for Board Metrics (to provide current count of all invoices that were in “Pending Receipt” status and awaiting payment).• Emailed, messaged, and called clinicians and office admins at clinics to confirm receipt of items to complete 3-way match process (Purchase Order submitted, Invoice submitted, Receipt of item confirmed).

Austin, Texas Area

Austin, Texas Area

• Audited weekly Certified Payroll Reports from all subcontractors on-site to ensure compliance with the Davis-Bacon Law. Completed Labor Interviews to include with Certified Payroll Reports when submitting the Contractor’s monthly Pay Application to GSA (US Government Services Administration).• Kept record of all incoming Submittals, RFI’s, and ASI’s to ensure timely responses were sent back to the contractor and designer on record. Ensured all Project information was uploaded to ePM (Electronic Project Management) for approval from GSA at closeout.• Participated in meetings (Weekly Progress, Monthly Progress, Commissioning, Design Review, Town Halls, etc.) and ensured meetings were recorded. Typed up Meeting Minutes and distributed to all attendees

Austin, Texas Area

• Answered and screened incoming calls, responded to inquiries, and prepared correspondence, documents, and spreadsheets as needed. Ensured client information was up to date, drafted quotes for renewal and support of company software products and sent out monthly support renewal invoices for clients expiring in support. Prepared and processed payments via credit card through the internal payment system. Assisted Director of Finance & Operations with coding monthly Expense Reports

Austin, Texas Area

• Processed Rolling Owner Controlled Insurance Program (ROCIP) Reports from all subcontractors for the applicable insurance carrier.• Processed weekly Certified Payroll Reports from all subcontractors on-site.• Managed all subcontractor reporting including daily reports, project logs, and worker compensation forms.• Audited subcontractor reports to ensure OSHA compliance.• Processed all change orders and submittals and coded invoices for Accounts Payable.• Notarized documents upon request

Austin, Texas Area

• Completed general administrative duties such as answering and screening incoming calls, filing timecard requests from employees, preparing correspondence, and managing internal spreadsheets.• Managed Subcontractor spreadsheets to ensure proper completion and accuracy.• Assisted with Accounts Payable data entry of invoices utilizing the Sage 100 Contractor platform.• Filed necessary invoices related to Accounts Payable function.• Managed office operations such as inventory of supplies and used personal company account to order needed inventory.