Ashly Brown Email & Phone Number

United States

1. Responsible for a variety of clerical and administrative duties that are necessary to run the MO branch efficiently. 2. Schedule various appointments3. Arrange staff meetings / events4. Handle incoming/outgoing mail5. Order office supplies as needed for MO office & project support for all current projects6. Purchase, track, and maintain credit cards 7. Process all office invoices with approvals and necessary back up8. Maintain/Track MO branch purchases/expenses9. Maintain various spreadsheets for the PM10. Assist PM with various tasks: prepare documents, memos, reports11. Maintain all files, paper and electronic 12. Perform basic bookkeeping13. Assist PM, and Senior level employees with travel: book flights, reserve rental cars, submittal of expenses, review/reconcile expense reports for processing14. Manage Lowes account credit card and authorize buyers15. Obtain vendor quotes for maintenance, cleaning, and repairs16. Maintain inventory of property for the MO branch17. Coordinate with Subleasees and other building occupants 18. Schedule building maintenance or service orders related to the building and grounds19. Schedule lawn maintenance and snow/ice removal for the parking lot20. Administer the recycling program and ensure proper destruction of sensitive documents21. Maintain MO office alarm system / Maintain key control / Assign key codes for bldg. access / Respond to alarm (false or actual) i.e. Respond in person after hours to meet police to secure bldg.22. Ensure Merchant license is up to date and available for inspection upon request by the city23. Ensure Fire exits, fire extinguishers, and fire inspections are acceptable and current24. WBB Mo branch Employee Engagement Council Office Representative25. Analyze expense reports/financial reports, and track all funding for numerous projects26. Obtain vendor invoices, gain proper approval, project codes, process in CostPoint & Workflow

Fort Leonard Wood, Missouri, United States

Process payroll for 200+ employees as well as Davis Bacon payroll when applicable. Resolve discrepancies in employee’s paychecks. Track all paid and unpaid leave for all employees and supervisors, research/explain all discrepancies involving leave balances. Utilize a full range of office automation procedures to produce a variety of documents to perform operations such as updating, revising, sorting, calculating, and manipulating spreadsheets to meet multiple report formats. Perform a variety of administrative, protocol and clerical duties. Distribute mail to appropriate individuals. Answer phones and relay messages/information as needed. Perform a full range of receptionist, recordkeeping, and miscellaneous clerical duties. Enter all employee timesheets into Deltek Cost Point in a timely manner in order for the corporate office to print payroll checks. Maintain all records both electronically and on paper. Record, update, and generate reports dealing with various office programs. Provide the corporate office with confidential information as needed. Resolve/explain discrepancies on employee pay checks. Manage & maintain a variety of spreadsheets. Provide all original documents to the corporate office weekly. Provide any spreadsheets/reports requested as needed to supervisors and/or managers. Disperse Davis Bacon pay checks weekly & regular payroll checks biweekly. Maintain Delivery order files & spreadsheets for all level II projects as well as all vouchers associated with each project. Provide notary service to employees and subcontractors as needed. Accounts Payable - which involves the processing of statements, vouchers, Purchase Order’s and all documents associated with each bill. Provide DPW with actual cost as needed for specific jobs. Knowledge of administrative procedures, office supply procedures, and computer software applications.

Fort Leonard Wood, Missouri, United States

Business Administrator1. Answer Phones – 7 lines.2. Provide customer service to tenants regarding service orders3. Data entry of all service calls4. Inventory of materials and office supplies5. Payroll including verifying records of attendance, leave, and overtime to prepare for timesheet entry6. Distribute paychecks to employees and subcontractors7. Provide monthly billing to customers for all capital improvements8. Order office supplies9. Track parts and materials used in billing for all new home construction and warranty work10. Billing for all subcontractors and warranty work11. Certified payroll for subcontractors12. Find qualified subcontractors to perform work on a time sensitive basis13. Productivity tracking for all employees14. Maintain employee confidential files15. Maintain files of all invoices16. Notarize documents as neededService Order Dispatcher:1. Answer Phones – 7 lines.2. Receive, input, and prepare all service orders3. Schedule all service orders4. Dispatch service orders out to the proper technician5. Determine priority of each service call6. Data entry7. Enter and track preventative maintenance orders8. Provide proper customer service to tenants post wide 9. Prepare On Call schedule10. Assist customers with open and completed service orders11. Maintain files12. Maintain a variety of spreadsheets