Ashok Kumar Email & Phone Number

Pakistan

Karachi

Karachi

- Implement administrative policies, processes and procedures.- Supervision of Admin Assistant, Peons, Drivers, Gardeners, Cafeteria & Janitorial staffs and their assigned tasks in proper manner. Handling facilities and staff correspondence with manpower contractor & 3p employees.. Monitoring & Supervise all office Maintenance Team i.e. Electricians, Plumbering, A/C Technician, Carpentering, Janitorial and Building Maintenance Teams to perform their duties as per company polices & maintain Safety Standards.- Handling all company vehicles registration, maintenance, fuel consumption, vehicle tracking, accident, Insurance, Vehicle tax and update all relevant documents and update transport system. Arrange rental vehicle and its approval, movement, monitoring and payments.- Update all office supplies and stationary in Excel sheet and purchase requisition in Oracle system and monitoring of the same. Ensures all purchasing of office items/supplies etc.- Update staff monthly reimbursement of Self & Family medical, cell phone and management cell phones & connection of Head Office, Factory & Lahore office to process the payment on time.- Update daily petty cash statement and send to account department after approved by HoD.- Monitoring of Cafeteria and ensure to provide a fresh meal to management and factory staff.- Raise all Administration Purchase Requisition in Oracle Systems.- Ensure the working environment meet all requisite OHSE standards all the time.- Monitoring all incoming & outgoing mail and after verification of monthly bills of TCS / DHL.- Ensure the smooth running of management meeting and events at factory.- Coordinate with transport contractor and monitoring pick and drop services of shift staff.- Ensure provision of all office utilities including electricity, gas, telephone and fax lines etc.- Coordinate with canteen supervisor to provide fresh meal to staff on time.

Karachi

- Performs a variety of support tasks that are highly confidential and sensitive related to administration.- Dealing with government bodies with diplomacy. Responsible of Government taxes regarding office payments and maintain their records.- Supervision of peons, guards, drivers, gardeners, Cafeteria & Janitorial staffs and their assigned tasks in proper manner.- Development of Purchase requisition process and monitoring of the same. Ensures all purchasing of office items/supplies etc. is done in a cost-effective manner. Maintaining suppliers list for administration tasks and price comparisons. Payment and record keeping of all administration related works.- Monitoring & Supervise all office Maintenance Team i.e. Electricians, Plumbering, A/C Technician, Carpentering, Janitorial and Building Maintenance Teams to perform their duties as per company polices & maintain Safety Standards.- Assists in developing, documenting and implementing continuous improvement of administrative processes in order to streamline work.- Coordinate with canteen supervisor to provide fresh meal to staff on time. Manage employee funds with accuracy.- Handling all company vehicles registration, maintenance, fuel consumption, vehicle tracking, accident, Insurance, Vehicle tax and update all relevant documents and update transport system. Coordinate with transport contractor and monitoring pick and drop services of shift staff and resolve all issues as soon as possible.- Coordinate with PSO representative for staff fuel cards issues and its limits, cards activation and monthly payments.- Arrange Air Tickets, Hotel accommodation, hotel pick & Drop, transport for visit, travel expenses, etc.- Maintaining inventory of all company equipments, machinery, furniture and fixtures.- Ensure provision of all office utilities including electricity, gas, telephone and fax lines etc.- Performing the tasks / functions as assigned by supervision and management from time to time.

Karachi

Assisting the Manager Human Resources & Administration to provide high quality administrative duties.Monitoring all office assets and update gate-pass system.Responsible to provide Safety and Security in the officeProviding fleet services and monitoring fleet maintenance, fuel consumption, vehicle tracking and update all relevant documents.Supervising all office Maintenance Team i.e. Electricians, Plumbering, Generator, Carpentering, Janitorial and Building Maintenance Teams to perform their duties as per company polices & Safety Standards.Arrange rental vehicle and its approval, movement, monitoring and payments.Verifying staff conveyance claims and arranges his payments.Printing office stationeries, catalogues, booklets, gifts & promotional items, banners, publicity material etc.,Tracking of mobiles and Sims provided to staff, official usage and payments and personal usage and deductions etc.Responsible to follow up with Finance Department on payment of invoice and return. Update petty cash in daily basis.Tenancy contract statement new / renewal and arranging office furniture and plants.Undertaking reception duties (PABX / guest / courier / faxes )Arranging air tickets for Director’s and Executives and business trips.Responsible and manage settlement of all utilities bills timely and accurately, like Mobile, Telephone, Electricity, Water and Sewerage.Monitoring staff canteen service standards and foods quality.Updating office inventory on daily, weekly and monthly basis.Affective implementation of SOPs.

Karachi

The main function is to oversee the day to day responsibilities of all the departments in Karachi office Maintain & Supervision of facilities and infrastructure including renovation of the offices and building.Monitoring all office assets and update gate-pass system.Supervision and monitoring staff attendance overtime and leaves record system.Responsible to provide Safety and Security in the office.Supervision and providing of stationary, Manage Lunch and Kitchen services.Update all Local and international couriers list.Supervising all maintenance services of Equipments, Electrical appliances, Furniture and fixtures. Supervising Generator Quarterly preventive maintenance, diesel storage, oil checking and monitoring fuel consumptions.Provide all the information about traveling, boarding and lodging rules and options for official stay.Dealing with civil agencies, Labor officer, EOBI & SESSI and others Government department to resolve issues.Monitoring all telephone lines and dealing with PTCL representative to resolve any emergency issues.Supervising pick & drop services to all Executive and managerial staffs.Providing fleet services and monitoring fleet maintenance, fuel consumption, vehicle tracking and update all relevant documents.Supervising and manage all In-House and out-door Events, Like Annul Dinner, Staff & family Picnic, Games and etc.,Negotiate with vendors for the best purchase package items.Providing timely & cost effective office printing stationary, staff and Manager’s visiting cards.Responsible to follow up with Finance Department on payment of invoice and return. Update petty cash in daily basis.

Karachi

Monitoring of administration activates and solves day to day operations.Apply policies, practices and standards under general direction to organize and priorities work.Update employee’s personal record including attendance, overtime, daily working hours and shift schedule on daily basis.Arrange new hiring and training arrangement if required.Arrange accommodation, Transportation, Maintenance, Catering and provide General administration services.Provide pick & drop services to all Executive’s and Managerial staff, including shift and general shift operations.Provide Administrative support, including telephone coverage, Photo copies, Faxes, mail handling, Distribution and communication through email internally and externally, Handle office correspondence and secretariat work.Manage In-house & Out-door Events, like picnic, games and other activates.

Karachi

Monitoring and assistance all shifts.Compile data for payroll in coordination with IR Supervisor on cut of date.Prepare & update employee’s monthly attendance sheet and overtime intimation.Update Staff taxi Fare system.Update Leave application and maintain staffs Annul Leave Records.Arrange transport in absence of transport in charge.Handle PABX Board in absence of Telephone operator.Update emergency Petty Cash on daily basis.Look after canteen service in absence of canteen supervisor.Also responsible to inform any incident / Accident after office hours Sh&E Manager, HR Manager and Administration Manager.

Karachi

Type standards form, Letters, mailing lists and other material.Receive phone calls and direct to appropriate persons / department or answer questions.Receive office visitors.Perform routine office administration work.Responsible & distribute mail and other correspondence.

Karachi

Type standards form, Letters, mailing lists and other material.Receive phone calls and direct to appropriate persons / department or answer questions.Receive office visitors.Perform routine office administration work.Responsible & distribute mail and other correspondence.

Pgd - Human Resouce Management, Human Resources Management/Personnel Administration, General

Bachelor'S Degree, Business Administration, 2.5

Intermediate, Commerce Group

Matriculation, General Group