Ashton Key Email and Phone Number

Provide ongoing administrative support to senior managers,driving organizational success through the management of dailyoperations and special projects,Work Sub Regional and Field Supervisor to accurately submitfield invoicing, reconcile expenses and accruals in a bi-weeklybudget reports for 4 cost centers.Manage managers calendars, strategically coordinatingmeetings, events and presentations, providing accurate,concise, and error-free communicationWork with Field Admins on assigned projects,consolidate and submit region reports to RegionalSupervisor and VP(s)Maintain front desk and update office policies andprocedures, filing systems, process mail, produce anddistribute correspondence memos, letters, and formsMaintain, organize and order general office supplies,including paper, pens, ink/toner, coffee, tea, etc., toensure teams have everything they need to succeed at 4different field locations

Assists executive team in creating and implementing standardoperating procedure and create documentation for alldepartments implementing operations policy and proceduresManage weekly payroll, handling timesheets,employee/contractor attendance tracking, annual leave andexpense reports and employee attendance trackingMaintained financial data to provide accurate analysis on aweekly basis; processed all accounts payable and reconciliationsManage all operation team members and ensure that alldeadlines, assigned projects and assigned tasks were completedin a timely mannerCreate and maintain extensive employee life cycleincluding recruiting, hiring, onboarding, off-boarding,staff training schedule, employee handbook and jobdescriptionsCreate, implement and maintain an electronic andphysically document organization and retention policyfor all companies, clients, vendors, and personnel.Ensure federal, state and local compliance andreporting for variety of subjects such as: wagewithholdings, sales tax, annual and quarterly reporting

Administrate and maintain daily front office operations,including greeting clients, responding to phone calls, andperforming billing tasksEnsured accounts payable, inventory, and invoicing recordswere accurately kept and organized using multipleEnter and track accounts payable receipts and invoices intocompany system for paymentDevelop relationships with customers, vendors, and guests topresent the company in a professional manner.Assist tenants, collected rent and sales, build a rapportwith tenants and direct them to the appropriatemanager with questions and concerns as they came upSupport office staff by organizing company events,meetings, take Minutes of Meeting, messages andcustomer concernsPrioritize and complete assigned projects by requireddeadlines

Assisted with clerical and general office administrationincluding but not limited to filing, processing forms, scanning,faxing, mail distribution and receptionist servicesAnswered and directed all incoming calls for multiplecompanies and handled caller inquiries and recorded accuratemessagesHandled all Companies’ employee lifecycle: including jobposting, screening, interviews, and employee onboardingpaperworkDeveloped office policy and procedures to ensure a smoothrunning office with little disruptionLight bookkeeping including, receipts, invoicing,accounts payable, accounts receivable, monthlyexpenses and payrollServed as a backup to all client account managers andhelped with client inquiries to ensure timely followthrough and follow upAnalyze the efficiency of existing business process,troubleshoot and update process for improvements andwork with each manager, team leader and individual fora successful implementation of process changes