• Develop an effective filing system for projects key documents.• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.• Organizing and maintaining diaries and making appointments.• Organizing and attending meetings and ensuring the manager is well prepared for meetings;• Coordinate office supplies, equipment’s, and facilities for the organization including maintenance, security and related activities.• Answers telephone calls and handles matters not requiring manager’s immediate attention or transferring calls to responsible individuals for resolution, takes detailed message obtaining sufficient information to assure proper response by concerned party.• Reads and screens incoming correspondence and reports; makes preliminary assessment of the importance of materials and organizes documents.• Coordinate with the different departments/Managers for the completion on the required task. • Coordinates with HR department on coming interviews and schedules for Manager.• Responsible for travel management.

• Provide personal assistance to the Manager• Act as the manager’s first point of contact with people from both inside and outside the organization• Responsible for travel management including ticketing, transportation and accommodation, prepares itineraries; maintains travel vouchers and records.• Coordinate business lunches, including organizing refreshments and food• Open mail, screen and prioritize the manager’s attention and action, distribute outgoing mail and maintain a follow- up system for assigned actions Deal with incoming email, faxes and post, often corresponding on behalf of the manager.• Implement, and maintain a filing system to assure timely retrieval of working documentation processes and log a variety of documents and data.• Read and screen incoming correspondence and reports; make preliminary assessment of the importance of materials and organize documents.• Composes routine letters, memorandums, and recurring reports without dictation, for appropriate signatures• Maintain files and records, including confidential material.• Coordinate clerical work activities, determine work priorities and methods.• Answer, transfer telephone calls and handle matters not requiring manager’s immediate attention. • Order and maintain stationary and equipment as required.• Liaise with clients, suppliers and other staff.• Producing documents and briefing papers. • Orient new staff with the company’s values, code of ethics, laws and regulations• Assist with other duties as assigned

 Coordinates between RM department and the technology department (site management), manage any side project Set SLA between Records Management and Company departments Manage the side projects required Manage the projects which require attending at night shifts Follow up the record retrieving process Handling the receiving reports Filling all the records and documents and Reporting to the Supervisor Organizing daily activities, meetings.