Deirdre Prendergast Email & Phone Number

New York, Ny, Us

•Expertly streamline the Chief Risk Officer’s daily operations and optimize productivity by meticulously managing a complex, ever-changing calendar. This includes strategically scheduling meetings across time zones, prioritizing meeting requests based on urgency and importance, and efficiently resolving scheduling conflicts.• Oversee the Chief Risk Officer’s inbox, ensuring timely monitoring for urgent communications, organizing content for optimal management, responding to emails on behalf of the Chief Risk Officer, and compiling information for future reference to support executive efficiency and decision-making.•Coordinate comprehensive travel arrangements for the Chief Risk Officer and key team members as necessary.•Manage division space and seating assignments, maintaining updated floor plans, and coordinating with facilities for related requests, ensuring optimal space utilization and workplace organization.•Prepare and submit expense reports.•Trusted to approve various requests and submissions on behalf of the Chief Risk Officer•Engage in cross-functional collaboration, fostering relationships with internal and external stakeholders, and communicate on behalf of the Chief Risk Officer with senior executives, board members, and regulatory agencies.•Coordinate with division managers, Human Resources and Finance for creation of organization charts, headcount reporting and division new hire onboarding.•Oversee PTO tracking for the division by entering data into the system and generating ADP eTime reports for employees and management, ensuring accurate and timely information on leave balances.AWARD:Recipient of the 2022 IDBNY “CEO Award”

New York, Ny, Us

New York, New York, Us

• Meeting preparation, including preparing agenda and recording meeting minutes • Place catering orders for team• Place all facilities requests for office• Microsoft Outlook Meeting coordination • Book conference rooms for meetings and events • Track & order office supplies• Compose e-mails and letters• Prepare Purchase Orders and Invoices• Prepare employee attendance reports using Kronos & Microsoft Excel• Track staff attendance and paid time off • Coordinate and maintain the filing system • Prepare expense reports using Concur • Maintain and update team calendar • Maintain and update documents on SharePoint • Outlook Calendar Management for multiple managers• Compose correspondence using Microsoft Word• Compose e-mails using Microsoft Outlook

• Created all Proposals, Contracts and Invoices, using Microsoft Word & Excel• Provided all secretarial services to ensure sound management of office• Set up office at start of company opening• Accounts Receivable & Payable, daily basis• Handled all bank deposits• Payroll, including tax preparation• Preparation for yearly audits• Internet Research to assist in daily running of office• Internet Research to help budget projects• Assist in maintenance of company website• Handled all phone and e-mail inquiries

New York, Ny, Us

• Served as the initial point of contact to the CEO• Supervised the administrative staff• Responsible for screening and interviewing candidates for administrative positions• Processed all written communications (Microsoft Word) for the CEO including generating routine correspondence, composing letters and e-mails, filing, word processing, creating Microsoft Excel spreadsheets, and handling any necessary follow-up• Internet research• Served as a liaison with staff and/or outside contacts in the absence of the CEO• Coordinated travel arrangements, itinerary, materials and expenses to ensure maximum preparedness of CEO• Handled arrangements (including catering and securing equipment) for meetings and social events sponsored by the CEO• Maintained and updated business and personal calendar for CEO• Assisted CEO in fulfilling commitments to outside organizations• Responsible for CEO's personal banking deposits• Errands and tasks relating to CEO's family• Assisted with Property Management requests pertaining to CEO's personal residences• Created our first staff newsletter and continued to do so on a monthly basis