• Primary responsibility is to schedule and track all renovations, post renovations and closing repairs from start to finish. • Manage the flow of information between multiple departments, internal field teams and vendors to ensure high-quality and timely completions. • Input budgets and completion dates into workflow management systems and provide contractors with approved scopes-of-work. • Onboard local vendors onto OfferPads platform and ensure all invoices are submitted for approval. • Manage multiple projects and deadlines with ease and prepare reports with the same attention to detail. • Ensure reports are accurately created, issues are raised promptly, due diligence is thoroughly performed and renovations are turned over seamlessly. • Conducts detailed analysis of project requests, defines scope of projects, coordinates tasks with external vendors, project teams and IT, establishes measurable time segments, and monitors project to completion. • Identifies opportunities for workflow and process improvement. • Facilitates and troubleshoots problems associated with developing or improving systems or processes. • Serves as centralized communications point and ensure that all team members receive timely and appropriate project information. • Responds to inquiries about assigned projects. • Manages the schedule throughout the project lifecycle to track progress and make necessary adjustments for any changes. • Prepares various documentation including project reports, presentations, and other related information for the various assigned projects. • Manage relationships with other project participants. • Onboards vendors with company ensuring all documents are provided and accurate (W-9, COI, Vendor Agreement, Licenses, etc). • Manages a team of 6 people. Management of tasks includes HOA/Permit issues, recurring services, utility process, vendor tracking/project completion, and invoicing.

• Disseminate and summarize legal filings, monitor litigation items and contract amendments for in-house legal department. • Responsible for preparing and executing all Certificates of Authorizations, Powers Of Attorney, Service Agreements and Settlement Agreements for Colony, its entities and vendors.• Solely responsible for drafting and executing Early Lease Terminations.• Research, produce and compile all materials for court cases.• Review and manage third party contracts and determine local compliance requirements.• Manage, track, and file Business License Applications, Rental Registrations, and Landlord Registration requirements and renewals nationwide for both residential properties and commercial office spaces. • Report on jurisdictional requirements; standardized residential lease across all markets.• Draft and Review Lease Agreements for multiple states nationwide.• Coordinated distribution of all new homes to property managers nationwide.• Manage, track, review, and distribute all incoming legal and litigation and compliance documents.• Monitors and tracks legal filings to ensure deadlines are met.• Prepares contract revisions.• Reviews and tracks legal invoices to ensure on-time payment.• Drafts legal correspondence upon request. • Solely responsible for managing the Contracts mailbox.• Distribute and manage all compliance and legal postal communication.• Manage and distribute all SOP’s in regards to legal, HOA, Property Management and Compliance matters.• Licensed Notary responsible for notarizing all company legal documents.• Manage two separate Fleet programs post-merger.• Manage two separate Insurance programs post-merger.

Manage the Insurance mailbox. Responsible for preparing and submitting Insurance Claims in an accurate and timely manner.File all insurance claims, documents, checks. Ensure all Insurance Claim information is accurate. Ensure all photos and paperwork are complete to submit Insurance claims.Create and execute user guides to the appropriate divisions.Responsible for Daily Yardi Report from Acquisitions. Assign all newly acquired properties with the proper Property Manager and upload into Yardi system. Assign new Yardi properties and send out daily addenda for signature.Ensure accuracy of all Insurance claims and information. Processes Insurance documents for different properties, within different states ensuring that all proper paperwork is in accordance with the particular properties’ specific state’s guidelines.Responsible for yearly Business License and Rental registration and renewals. Responsible for ensuring all the Property Manager’s Insurance Documentation is in compliance monthly.Responsible for ensuring all the Property Manager’s Broker’s License documentation is in compliance on a monthly basis.Responsible for sending a monthly Insurance report to our Accounting department detailing all Insurance claims that had been closed in the previous month and the monetary payout received from our Insurance provider regarding submitted claims. Property Manager’s main point of contact for all Business License or Rental Registration inquires.Responsible for tracking all legal invoices and submits them to accounting for payment.Responsible for executing all Certificates of Authorizations, Power of Attorney’s, Service Agreements and Settlement Agreements for Colony and it’s entitites.A member of Colony’s non-profit fundraising committee, Be the Remedy.

Maintain account maintenance updates within MCM due to prescriber and/or account requests from the Prescriber/Account Maintenance process across the Aesthetics, Specialty, and Dermatology divisions for the US and Canada, including validation of all data entered into MCM for new and existing prescribers: this requires phone call validation and internet search validation, as well as working with the Sales Support Coordinator team to accomplish all the required validation steps. Execute the Travel and Entertainment Daily Expense Report process: this includes identifying the appropriate reports required for auditing, compliance management, and back-up of all documents.Facilitate the Aesthetics new customer file which requires a quick turnaround of adding new prescribers in MCM and will include resolving and demographic or status information discrepancies with third party vendors.Auditing and processing of expense reports, including matching, faxing, filing, receipt tracking, and closing out reports in the Concur system.Collaborate with third party vendors to proactively identify duplicate prescribers within the MCM database, as well as, incorrectly aligned prescribers between ASR and Field Representatives and work with the Business Analysts to resolve thorough review of the potential sales and goal impact.Process the ECOM expense reporting.Create and maintain the weekly Sales Roster for Canadian Aesthetics and Dermatology Sales Representatives.Facilitate the new Lead/Contact process within the defined timeline to assist with the prescriber validation and sample-ability verification process for Field and Internal Representatives.Create and maintain policies and standard operating procedures (SOP’s) and training materials for areas of responsibility. Request, process, and log American Express cards and applications.Execute excellent customer service with internal and external representatives.

Report to the Document Origination and Sales teams.Responsible for preparing legal contracts in an accurate and timely manner.Ensure that funds are correctly charged, applied, and sent to Mortgage Operations each day.Process credit evaluations in agreement with business policies.Required to audit folders for consistent and proper signatures and notary stamps.Involved with processing over $500,000 in time share contracts.Provide top tier customer service by certifying that contracts are correct the first time. Monthly contributor to SVO’s Focus magazine providing an article each month as well as proofing the magazine for grammatical, formatting and punctuation errors.Processes legal documents for different properties ensuring that all proper paperwork is in accordance with the particular properties’ specific guidelines.Licensed notary.

Takes and transcribes dictation involving standard business vocabulary on highly confidential company matters. Types correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed. Establishes, maintains, and when necessary, revises supervisor's files. Screens telephone calls and visitors, ascertaining who can be redirected to subordinate management. Provides information to callers, including key internal or external sources, which requires comprehensive knowledge of company policies, practices and operations. Performs a broad range of administrative details of a highly confidential nature, on a regular basis, requiring initiative and judgment to make independent decision for which probable errors may have moderate effect on costs. Prepares a variety of highly confidential, specialized, and recurrent reports, such as financial data, summaries on proposed activities, staff or personnel actions, etc. Maintains Campus or VP Director's calendar, regularly arranging meetings, conferences, and appointments without clearance. Arranges hotel and travel accommodations for frequent, extended trips. Opens and reviews all mail directed to manager. Composes responses to routine inquiries, delegates items to subordinate managers, and forwards some issues to appropriate person or office. Follows up on assignments delegated to subordinate managers as to status, completion, etc.

Project assistant handled documentation and other responsibilities for projects. Handle daily duties including filing, faxing, copying, minute taking, letter writing/editing. In charge of such duties for three principals, and fifteen architects/engineers. Execute red lines, travel arrangements, and all courier responsibilities. Active member in the events planning committee for the entire company. Daily interactions with clients and contractors via phone, email, and face to face. Manage and edit all logs, submittals, and paperwork for the architects/engineers. Responsible for ensuring top-tier customer service by coordinating breakfasts, lunches, and exercises for important in office customer meetings. Organize, set up, and oversee the Interiors groups meetings, presentations, and calendars.

Server Interact with customers on a one to one or one to many basis Record food and drink requests to guarantee quality and correctness of orders Accountable for accurately billing the customer Cashier Prepare and deliver phoned in to-go orders Responsible for closing the store by counting and zeroing out registers Assist closing manager with financial paperwork In charge of depositing the final money count at the bank