Aubrey M. Email & Phone Number

San Francisco, California, Us

- Revamped the ServiceNow Event request form by rescoping requirements with five service teams and integrating Google Calendar, managed the project team, developed technical documentation for ITS, and led UAT testing.- Headed the Company Calendar Solution cross-functional project, which automated entries to the global events calendar using ServiceNow; collaborated with Virtual First, Internal Comms, OCEO, and ITS teams to ensure project alignment, scoped, and managed technical requirements.- Envisioned and delivered the in-person experience for Global Hack Week, creating engaging experiences for global offices, including event live-streaming and dedicated collaborative working areas, while hosting the CEO’s AI-themed event for ~200 attendees in two cities.- Executed a global October Launch Moment for Work in Progress across all Studios, coordinating logistics for global watch parties with livestreams, celebratory decor, and elevated catering, bringing together nearly 200 attendees.- Planned Executive Team Offsites for teams of 50-100+; oversaw offsite budget and travel arrangements, secured hotel blocks and conference space, developed the agenda and events, managed all logistical aspects, and composed event communications.

San Francisco, California, Us

- Delivered white-glove service for high-priority events, managing executive presence for Board meetings, Earnings Calls, the Annual Shareholders Meeting, Co-Founders Offsites, Company All Hands, and Droptalks.- Partnered with cross-functional event hosts to proactively organize ERG months and company-wide event series.- Planned and executed events for Dropbox's employee culture and engagement programs, overseeing logistics, budgets, and communications for Neighborhoods by Dropboxers, Community Builders, Vibe Committees, Virtual Events Series, and Neighborhood Events.- Collaborated with Communications, DEI, AV production, and an external event agency to produce Sync Up 2021, an internal conference, developing the agenda and virtual content.- Tracked KPIs for all events, analyzed event metrics, and recommended actionable improvements.- Facilitated ongoing maintenance of the ServiceNow event request form, collaborating with ITS and other service teams to resolve bugs and implement process improvements. - Oversaw the company’s events calendar, coordinating date submissions with stakeholders for company-wide events.- Maintained the events team budget, working with Finance/Procurement to ensure vendor payment via SOWs/POs.- Collaborated with event production agencies and other vendors to bring large-scale events to life.

San Francisco, California, Us

- Planned & executed small, medium & large events for Dropbox’s internal culture and engagement programs (Neighborhoods by Dropboxers, Community Builders, Vibe Committees, Virtual Event Series, Neighborhood Events)- Managed logistics for in-person and virtual events, coordinating cross-functional teams for AV, setup, security, catering, facilities, and guest services.- Project-managed the successful redesign of the event request system, reducing manual intake steps by 50% through an automated workflow in ServiceNow in collaboration with IT.- Coordinated the event team's transition to Dropbox’s new HQ, updating event guidelines, room setups, storage, and space management in partnership with real estate and workplace teams.- Led the shift to virtual events during the pandemic, collaborating with AV production on logistics, creating a virtual events package, and advising teams on engagement strategies.- Developed and managed Dropbox’s first onboarding event engagement program.- Collaborated with the catering team to enhance offerings and designed virtual culinary event experiences by partnering with chefs and local businesses.

San Francisco, California, Us

- Leveraged Salesforce HQ’s real estate and event space to plan and coordinate internal event activations and programs; most notably Salesforce Tower first-day-of-business openings, Dreamforce, TrailheaDX, etc. - Partnered with internal business partners to promote Salesforce values and branding through well-executed events and lobby activations; Office of Equality, Ohana Groups, Salesforce.org, Employee Success, IT, T&P. - Set up partners for success by handling pre-, onsite, and post-event logistical support; worked across multiple teams to coordinate logistics, including event setup/breakdown, facilities, security, guest registration, etc. - Coordinated with caterers and other external vendors to create fun and creative guest experiences, while ensuring that they maintained Salesforce guidelines for building safety, security, and liability. - Created event playbooks and logistical planning documents for the purpose of presentation and communication to internal business partners and leadership. - Respond to various event and meeting setup requests via Peopleforce case management. - Salesforce HQ Event Spaces Activated: Salesforce Tower Lobby, Salesforce East Lobby, Salesforce West Lobby, Rincon Auditorium and Cafe, Salesforce East Ohana Floor, Salesforce East 27th Floor and Cafe.

Washington, Dc, Us

- Managed and executed all event marketing and event logistics for startup PredictIt.org and parent company Aristotle, organized 100+ in-person and online events per year in multiple US cities, ranging in size from 10-800 attendees.- Created and managed virtual events program, set virtual event content strategy, obtained and coordinated speakers, managed each event using the GoToWebinar platform, tracked engagement and ROI of each event. - Executed all event planning logistics including: RFP’s, site-inspections, contract negotiations, menu selections, AV, reconciliation and vendor/client relationships. - Established and implemented a strategy between marketing/sales for sponsored conference events, based on evaluations of ROI per event, in regards to the number of opportunities, leads, and closed sales in Salesforce.- Managed event promotion, ticketing, and metrics via Eventbrite, Salesforce, and Pardot.- Positioned conferences, trade-shows, sponsorships, speaking and exhibition opportunities as effective sales vehicles by implementing a marketing/sales strategy for all events, negotiated and booked all external face-to-face opportunities. - Planned and executed all recruiting events, strategy and messaging, bringing the company’s message and culture to life through events, university recruiting, career fairs, and face-to-face candidate interactions.- Improved the company culture by planning staff events, team-building activities, company fun days, holiday parties, educational webinars and management trainings for executives.

Washington, Dc, Us

- Coordinated event logistics for 50+ in-house educational events per year, ranging from 15-400 attendees, including an annual conference; prepared event materials, marketing content, event communications to attendees, catering and AV setup for each event.- Managed all conference sponsorships; coordinating bidding process for conference sponsors, fulfilled all sponsors’ promised benefits and incorporated them into conference marketing and event logistics. - Developed and executed the marketing strategy for all events, created all marketing content (emails, web pages, etc.)- Managed the production of 40+ educational webinars and other virtual events using the ReadyTalk webinar system, coordinated webinar logistics between speakers and program managers.- Managed a CRM transition for the e-commerce product store, updating online products, price configuration and user interface.- Processed registrations, payments, products sales orders, and Foundation contributions through both the Microsoft CRM and Association Anywhere databases.

Orlando, Fl, Us

- Developed programming for Universal Knights, a 12,000-person event, coordinating over 150 volunteers through a 6-day ticket distribution process across 11 different regional campuses.- Coordinated logistics for Light Up UCF, a two-night winter carnival for 6,000 students; negotiated with local businesses to offer free food and promotional items to event attendees. - Directed the Division of Campus Life and oversaw the initiatives of the facilities and transportation, athletics & traditions, environmental sustainability, and community outreach coordinators. - Managed the promotional items budget, purchasing over $40,000 in promotional items to promote UCF SGA to the university’s 61,000 students. - Managed three department budgets totaling $281,000.