• Provide a bridge for smooth communication between the Board of Directors and CHWMEG’s Executive Director• Organize and participate in monthly Board conference call meetings and twice-yearly in-person Board meetings- Schedule, set reminders, and track participant availability via Outlook Calendar to ensure a quorum at every meeting- Ensure accurate and timely preparation and distribution of Board meeting agendas and supporting documents- Record the motions, actions, and decisions of the Board (minutes)- Communicate key take-aways and follow-up actions to team members- Distribute final meeting minutes; maintain minute books and governance documents• Organize and participate in twice-yearly Board of Directors group dinners- Research and secure a venue, create a guest list, convey invitations, manage RSVPs, submit a final guest count, plan a menu, and arrange for transportation to/from- Review and sign contracts, submit credit card authorizations/deposits, settle final bills, and manage receipts- Communicate all logistics in advance, and do everything possible the day of to ensure a positive guest experience• Annually renew the Directors and Officers (D&O) insurance policy prior to expiration- Complete and submit a renewal application with all supporting documentation; communicate directly with the insurance broker to fulfill all requirements- Obtain proposals/quotes; present to the Board for decision-making; bind coverage- Review the renewed policy for accuracy to confirm coverage is as per expiring• Communicate the Board’s governance processes to newly-joining Board members• Maintain an up-to-date list of Board contact information and terms of service

• Manage all logistics of exhibiting for 6-8 conferences a year- Serve as point of contact for all event organizers and service contractors- Review and sign contracts to secure booth space, furnishings, electrical, internet, and material handling- Meet all ordering deadlines to ensure the most cost-effective outcome- Manage confirmations and receipts for all show services- Pack event shipment and ensure accurate and timely delivery to receiving warehouse; arrange return shipment- Communicate travel, schedule, and event logistics to exhibiting team- Maintain exhibiting and events calendar- Provide budgetary input on direct costs per event, as required

Environmental Management Supports, LLC (EMS, LLC) provides support assistance and management services to its valued clients.