Audrey Alejandro Email & Phone Number

Doha, Qatar

 Generates and monitors daily staff attendance Monitor and updates visa status and applications Search and conduct initial interview for potential candidates Prepares and process documents for application of new Qatar ID or Qatar ID renewal Arrange and assist medical and finger printing schedule for newly hired labors and staff Prepares and submits monthly attendance for staff and labors for payroll purposes Prepares and coordinates with manpower suppliers monthly attendance sheet to process billing Arrange and request additional manpower supply or termination of services Monitors and updates Istemara renewal and expiration, car maintenance and car rental log sheets Arrange and assist transportation schedule and company provided vehicle to staff as per contract agreement Prepares and issue offer letter and employment contract Prepares correspondents and memos for company regulation and implementations Conduct annual employee’s appraisal, Updating of Job Description and Employee Fitment Criteria.  Assist in Employees salary revision, termination, recruitment, leave application and business trips. Maintain staff and workers employment records  Prepares and assist in Health Card and Insurance entitlements. Prepares office space, office supplies and computer for new staff Prepares and coordinates with concerned persons for the arrangement of accommodation of newly hired workers.

Qatar

 Receives equipment’s and vehicle request from project site/affiliated companies and distribute to designated departments Assist in sourcing out for suppliers and purchasing of cars (SUV/Sedan Cars).  Assist and delegate queries related to equipment’s/vehicles breakdown and repair services. Coordinate with site personnel for confirmation of extension request for LPO. Assist in mobilizing and demobilizing of off hired equipment’s/vehicle as per project site instruction. Follow up on payment request, insurance and collection of purchased vehicle. Assist in preparing and providing request copies and other documentation (LPO, Request Form and Delivery Note). Assist suppliers with regard to their payment status and queries. Follow up on pending request status for both hired and purchased equipment’s/vehicles.

Qatar

 Receive and distributes mails: memos, schedule of meeting, queries and correspondence. Maintains filing for Line Manager and Operation Manager. Thoroughly maintain and secure privacy of important documents. Consolidating monthly reports received form sections heads. Provide administrative support to managers and supervisors. Maintains and update all logs, incoming and outgoing documents for higher management operations.  Attend and prepares minutes of meeting Organize and confirms travel arrangements; submits conference registration; arrange hotel and flight reservations; develops and completes itineraries, travel forms and other related documentation; compiles and prepares reimbursement requests.  Receives and screens visitors and telephone calls, providing information and handling issues that often require sensitivity and use of sound, independent judgment; responds to requests for information, refers matters to appropriate staff and/or takes or recommends action to resolve the request.  Conducts on-line and other research and assembles information from a variety of sources for the preparation of reports, correspondence and presentations.  Monitors and assist in Manpower supply as per site requirement. Arrange and updates Organizational Chart in a monthly basis. Conduct annual employee’s appraisal, Updating of Job Description and Employee Fitment Criteria. Assist in Employees salary revision, termination, hiring, leave application and reimbursement.

Qatar

 Screens and analyze all incoming correspondences to determine their significance on various concerns and delegate/distribute to designated unit for proper response. Assist in Correspondence for Consultants and Sub contractors with regard to MEP clarifications Proper coordination to the MEP Manager, Supervisors and Project Director to other project site offices i.e. concerning problems in documents submittal e.i. Document references/Revision. Prepares and maintain office filling system, ensures that all distributed documents/correspondences (incoming and outgoing) are properly registered and updated in the database program to keep track of their progress. Manage and handle confidential documents or correspondences. Responsible for the file validation and document (documents/submittals must first be checked and approved by the superior in change). Provides all Report request by MEP Manager. Attend to all incoming and outgoing calls. Provide assistance to visitors for appointments and schedules. Ensure that all Shop Drawing are well organized and updated (approved, superseded and revised)

Qatar

 Preparation of quotation and proposal for bidding and tender projects. Conduct research, compile data, and prepare documents for consideration and presentation to executives, committees and boards of directors to support efficient running of business. Accurately maintain office filling system including confidential documents. Receiving all incoming faxes and emails and responds if necessary. Functional knowledge in invoicing and other sales related matters. Prepare and provide assistance on queries and documentation required. Taking all the reservations and giving all the information about our services.

Philippines

 Handling all the incoming invoices. Receiving payments and updating it to the system. Preparing daily reports of accounts payable and receivable. Attends customer inquiries and complains. Proper maintaining of the files, etc.  Maintaining customer service level goals by providing phone accessibility. Documentation of invoices and shop drawing. Preparing attendance sheet for payroll. Ensure safe working conditions in the Warehouses and enforce safe working practices. Use the existing computer systems related to the material management function, suggest improvements if necessary. Manage the inventory to ensure availability of material while optimizing the cost. Recruit and train staff.

Associate'S Degree, Medical Transcription/Transcriptionist

Bachelor Of Science (B.S.), Nursing Science