Audrey Otto Email and Phone Number

§ Administrative Assistant to Director of Arts Education and Director of STEM§ Maintain a variety of manual and electronic documents, files, and records, providing up-to-date reference and audit trail for compliance with company, local, state, and federal regulations§ Creating, formatting and editing very large and complex documents for website, print, translations, and ADA compatibility§ Website design and maintenance§ Twitter and Facebook posting§ Organizing large… Show more § Administrative Assistant to Director of Arts Education and Director of STEM§ Maintain a variety of manual and electronic documents, files, and records, providing up-to-date reference and audit trail for compliance with company, local, state, and federal regulations§ Creating, formatting and editing very large and complex documents for website, print, translations, and ADA compatibility§ Website design and maintenance§ Twitter and Facebook posting§ Organizing large conferences from beginning thought process, budgeting, securing location, flyers, registration, catering, gifts, hand-outs, technology needs, to on-site event management§ Designing creative and eye-catching flyers and brochures, as well as large binders and booklets§ Always on point with interdepartmental representation at corporate trainings and events for the purpose of networking, conveying, and/or gathering information to benefit company and program§ Managing vendor contacts from supply ordering to professional printing to professional contractors§ Manage several very large budgets simultaneously, while ensuring grant requirements are met for each budget; creating contracts, approving A/R & A/P transactions§ Extensive Word, Excel, PowerPoint, Outlook, and Adobe Pro & Adobe Sign § Make travel arrangements for Directors Show less

§ Maintain own administrative office§ Prepare spreadsheets and reports for coding team§ Telecommute via internet, intranet, and fax servers§ Outpatient surgery and diagnostic procedure coding, extreme care for details§ Utilize local and federal carrier guidelines to provide centers with billing codes with less than 1% margin of error§ Annual and monthly education regarding update to coding laws and procedures§ Research & audit insurance denials

§ Prepare budgeting and A/R reports§ Create complex medical forms, documents, and spreadsheets§ Communicate with patients, physicians, physician office staff, vendors, corporate offices, and insurance companies§ Maintain all maintenance records for facility (both business office and medical/OR equipment)§ All administrative office duties§ Billing and collections, surgery authorization, medical records, surgery case scheduling, A/R, A/P, patient admitting§ Entrusted with… Show more § Prepare budgeting and A/R reports§ Create complex medical forms, documents, and spreadsheets§ Communicate with patients, physicians, physician office staff, vendors, corporate offices, and insurance companies§ Maintain all maintenance records for facility (both business office and medical/OR equipment)§ All administrative office duties§ Billing and collections, surgery authorization, medical records, surgery case scheduling, A/R, A/P, patient admitting§ Entrusted with the many duties involved in closing a surgical facility Show less

§ Research and compare cost analysis to prepare budgets of operational expenses; oversee remodeling of offices§ Supervise receptionist and administrative assistants, providing guidance and encouragement daily and throughperformance evaluations§ Maintain Human Resource personnel files; liaison between company and health insurance company; answer HR,personnel, and employee relations questions and concerns§ Continuously develop, update, and implement office and company policies… Show more § Research and compare cost analysis to prepare budgets of operational expenses; oversee remodeling of offices§ Supervise receptionist and administrative assistants, providing guidance and encouragement daily and throughperformance evaluations§ Maintain Human Resource personnel files; liaison between company and health insurance company; answer HR,personnel, and employee relations questions and concerns§ Continuously develop, update, and implement office and company policies and procedures to the staff to increaseproductivity and employee satisfaction§ Create and/or modify job descriptions; actively recruit and interview applicants for open positions; conduct new hireorientation as well as exit interviews§ Maintained the local network server and workstations; troubleshoot for both software and hardware requests§ Member of building’s Maintenance and Security Board Show less