Project Management/Order Entry

Responsibilities include a variety of clerical and support work involving both specific routines and broadly defined policies and procedures. Greets and interacts with the public. Work cooperatively with school board members, staff, students, parents/guardians, families and community members.• Deputy Clerk for the school board • Provide general support to visitors, parents, students, and community members• Prepare and submit any necessary information to publish in local newspapers or school newsletters.• Maintain multiple pages on the district web-site.• Contact Augusta Alumni and Employees to complete Spotlight articles for the newsletter• Compose, print and distribute the summer district newsletter• Open Enrollment and Home School Coordinator• Update and distribute District Crisis Plan to all staff with updates.as needed• Maintain keys and access for all district buildings and doors, including building usage and access by groups outside of the district.• Maintain transportation equipment files and inspection records for all district owned vehicles• Coordinate approvals for vehicle maintenance billing and submit for payment• Enter and update all student transportation data in student record system• Ensure personnel are current with certified staff licenses and updated health records per policies• Maintain personnel files and ensure compliance with confidentiality• Update and communicate available job postings both internally and externally• File employment applications as required for document retention• Prepare and distribute district correspondence with staff • Prepare and submit reports to the Department of Public Instruction (DPI) • Maintain approved volunteer list including background checks and organize volunteer appreciation activity/gift• Update and communicate emergency school closing procedures to administration• Support the District Administrator in updating district job descriptions as needed

Responsible for ensuring shipments go out in a timely manner; routing; tracking and tracing; analyzing; and in some cases implementing logistics programs and information systems which result in reducing overall corporate logistics costs while maintaining or improving service in line with divisional goals. •Work closely with internal departments including, Customs, Distribution, and Customer Service to ensure customer orders are completed and ready to ship to meet cut-off times.•Book air freight with freight forwarders and generate all required international documentation for export. •Complete all EEI government filing and ensure document retention compliance.•Exception management and research on shipments as needed.

Supervise production and outbound order scheduling, transportation traffic functions, inventory problem resolution and daily operations reporting in a 100,000 square foot distribution facility. Utilize all areas of freight including parcel, truck, air, and LTL shipping. Responsible for a staff of 9 individuals including permanent and temporary workers. •Established and documented work instructions and training processes for new department.•Work closely with Customer Representatives to ensure customer satisfaction is met.•Support and maintain customer and retailer routing guide requirements.

Managed outbound shipping and transportation traffic functions in a 535,000 square foot distribution facility with volumes up to 700,000 units per day. Utilized all areas of freight including small pack, truck load, air freight, and less than truck load. Responsible for a staff up to 32 individuals both direct and indirect. •Assisted in the start up of the distribution facility with implementation of new customers.•Established work instructions and processes that achieved ISO certification and compliance.•Created and maintained processes to meet customer and retailer routing guide requirements.•Heavily supported the design, implementation and training on a global SAP system.

Managed freight shipping functions in 535,000 square foot distribution center. Negotiated carrier rates. Reviewed and implement quality standards. Ensured on-time deliveries for customer orders with order scheduling.• Reduced costs by $40,000 annually by completing a Six Sigma carrier cost analysis. • Reduced freight claims by implementing procedures to secure customer product from theft.• Area recognized for over 4 years with no lost time accidents.

Supervise outbound shipping in up to 3 local facilities with volumes up to 1 million units per day utilizing over 34 carriers with compliance in Government shipping requirements. Directed a staff up to 11 individuals. • Ensured 99% on-time delivery through effective routing of shipments on an average of 26 carriers. • Contributed to consistency in training by documenting work instructions for departmental procedures.

Led up to 13 employees in up to 3 facilities and ensured all customer shipments were scheduled for on-time delivery. Trained dock and data entry staff in job duties; assigned tasks and responded to inquiries. Assist senior management in daily routing of shipments. • Reduced data entry errors on customer orders by establishing quality check processes.• Employee of the Month for successfully facilitating the Spiderman VHS and DVD release of more than 11 million units while understaffed between 2 facilities.