- Support both the Director of Procurement and Financial Services with diverse tasks, priorities, documentation & other needs on a daily basis- Ability to prioritize tasks at hand- Communication: Professional and courteous with external clients and team members- Greeting providers from outside the hospital as well as internal clients- Manage, schedule, share documents, write minutes and establish deadlines for a Committee containing 20 Directors; Requires being organized… Show more - Support both the Director of Procurement and Financial Services with diverse tasks, priorities, documentation & other needs on a daily basis- Ability to prioritize tasks at hand- Communication: Professional and courteous with external clients and team members- Greeting providers from outside the hospital as well as internal clients- Manage, schedule, share documents, write minutes and establish deadlines for a Committee containing 20 Directors; Requires being organized, attention to detail, and efficiency- Project management: Working with Directors and VP coordinate major equipment to be bought over 5 year span for the hospital; Create processes and collaborate to create Visio sheets Show less

- Coordinate schedules in highly professional setting- Greeting guests internal and external to the University- Communicating in a highly, formal manner in all communications - Prepare highly confidential documents relating to the Dean’s office- Ability to coordinate tasks in a timely fashion, in a fast paced environment- Organize confidential documents paper and electronic filing

- Coordinate PhD thesis assessments and defenses, along with Master’s and PhD revision.- Asses student files for graduation purposes- Communicating with faculties to coordinate assessments of files and defenses- Apply regulations and procedures of the sector and of the University of Ottawa- Set deadlines, communicate with Directors, professors (internal & external), students

Helping the overall success of students in CO-OP Programs by:- Advising students in both French, English and Spanish about their options in CO-OP for their program- Communicating with employers to set up interviews with our students- Posting jobs in our database- Answering phone calls from employers and students about what CO-OP offers them- Attending weekly meetings on a regular basis- Coordinating a personal Outlook calendar to plan time for daily tasks- Inserting… Show more Helping the overall success of students in CO-OP Programs by:- Advising students in both French, English and Spanish about their options in CO-OP for their program- Communicating with employers to set up interviews with our students- Posting jobs in our database- Answering phone calls from employers and students about what CO-OP offers them- Attending weekly meetings on a regular basis- Coordinating a personal Outlook calendar to plan time for daily tasks- Inserting appointments into shared calendars of many colleagues for meetings- Advising new ways to improve tasks at work in a team setting- Making roadmaps for how-to processes with the team to work more efficiently Show less

Assisting the manager by:- Entering data into Excel spreadsheets- Editing documents in Word in both French and English - Billing, accounts receivable, making payments and deposits through the DEPS internal system- Insuring that all phone lines have the correct extension- Entering new staff in the directory

Assisting the Dean and administrative assistants by:- Filing confidential documents- Writing reports in French and English- Analyzing and extracting data through Excel- Coordinating professor class evaluations by sending, receiving and sorting evaluations- Extracting information from the CICS student information system