• Order and monitor budget for office and warehouse supplies • Partner with BOS to ensure break room supplies and services• Manage budget and expenses for Engagement committee• Coordinate Engagement committee initiatives for remote and office community• Receives and distributes mail and packages• Maintain hoteling for offices• Maintain visitor calendar• Be the first point of contact for visitors• Liaises and assists with arrangements for (VIP) visitors as requested• Coordinate meetings, food planning and events as requested• Support Logistics Departments for data entry and special projects • Assist in document creation and management as requested• Assist in travel arrangement planning and expense report completion for Logistics personnel• Document responsibilities and used references as a basis for training and reference• Post and update calendars where needed• Liaises with teams regarding any delivery or shipment requests• Liaises with the Building and Office Services team regarding any repair or building requests • Liaises with Health, Safety & Environment and Security teams regarding any policy and process updatesCentralizing all internal communication information • Producing related internal communication content to be displayed on the various channels. • Managing the updates of all internal communication channels: cork boards, yammer, break room screens, and weekly newsletter. • Drafting leadership formal communication to employees • Post announcements and other relevant employee info to the organization• Maintain Non Stock Purchase order (NSPO) process• Run “refresh” queries for certain reports and distribute to a distribution list.• From time to time assist in document formatting of process documents.• Invoice preparation, coding, and SAP VIM process for operations expenses• Alert management in regards of VIM issues or invoices not paid.

Managed 5 administrative assistants and backfilled as needed. Chosen to manage daily monitoring of an estimated $4.8M using analytical skills and expertise in financial/cost budgeting and provide in-depth research to internal and external clients on financial aspects of projects.Utilized software solutions to run weekly EVM reports for employee timecards, budget cost for work scheduled (BCWS), budget cost for work performed (BCWP), actual cost of work performed (BCWP), budget at completion (BAC), estimate at completion (EAC), cost variance (CV), schedule variance (SV), and variance at completion (VAC).Facilitated performance excellence, attended key internal program management and government meetings for reporting purposes, took detailed notes, and documented any financial information pertinent to the project.Streamlined efforts to research discrepancies on invoice charges, aligning directly with Subcontract Administrators, Project Management and/or buyer to ensure accuracy on projects.Provided stellar assistance with cost variance report write-ups, as well as internal Program Management, Finance, Contracts, Engineering, Supply Chain Management, and Manufacturing.

Managed daily monitoring of an estimated $4.8M using analytical skills and expertise in financial/cost budgeting and provide in-depth research to internal and external clients on financial aspects of projects.Utilized software solutions to run weekly EVM reports for employee timecards, budget cost for work scheduled (BCWS), budget cost for work performed (BCWP), actual cost of work performed (BCWP), budget at completion (BAC), estimate at completion (EAC), cost variance (CV), schedule variance (SV), and variance at completion (VAC).Facilitated performance excellence, attended key internal program management and government meetings for reporting purposes, took detailed notes, and documented any financial information pertinent to the project.Streamlined efforts to research discrepancies on invoice charges, aligning directly with Subcontract Administrators, Project Management and/or buyer to ensure accuracy on projects.Provided stellar assistance with cost variance report write-ups, as well as internal Program Management, Finance, Contracts, Engineering, Supply Chain Management, and Manufacturing.Improved methods to support 150 employees, the Vice President, managers, project managers, finance, IT, manufacturing, and engineering.Prepared travel arrangements, both domestic and international, as well as prepared any documents required for travel; reviewed and entered expense reports using Concur under heavy workloads.Set up and facilitated well-received meetings in conference rooms for government and internal staff and updated weekly reports and spreadsheets in both PowerPoint and Excel for internal and government meetings.Acquired critical, time-sensitive notes for government and internal meetings to keep projects on tasks meeting government guidelines with the status of each project.Updated reports live during internal meetings to prepare for government meetings.

Worked with various training platforms, methods, and multimedia as a traveling trainer. Prepare and implement training budget; maintains records and reports of expenses.Evaluated program effectiveness through assessments, surveys, workshops, and feedback from both management, associates and or brands. Test training materials prepared for audio and web providers. Create and updated training procedure manuals, guides, and workshop materials according to brand or updated processes for technical support.Maintain records of training and development activities, including attendance, results of assessments, and retrained requirements on SharePoint.Leadership and team collaboration skills with multiple stakeholders and subject matter experts.Conducted well-received web-based training in the classroom, internally and remotely using a variety of audio and web conferencing software products.Applied extensive knowledge of conferencing products to consistently guide clients through all facets of conferencing, from inception to conclusion including technical support.Greeted and effectively managed new hires and employees in workshops while in class. Created guides, quizzes, and training documents for technical support for new hire classes & employee workshops. Listen in to calls, read email and chat transcripts to understand and provide feedback to associates and or management staff. Promoted to Training specialist after 1 year.

Delivered stellar administrative support for Vice President of Wealth Planning, lawyers, accountants, and trustees.Maintained and created superlative Wealth Planning PowerPoint presentations for customers.

Restructured efforts for billing, data entry, collections, as well as reviewing and approval of invoices.Developed entire department and specialized procedures as the first Conference Controller between reservations and operations, working with account managers, management, and employees to develop policies/procedures according to client’s needs to improve services, resolve issues and ensure superb results.Elected as Lead Trainer, including overseeing reservations, managing up to 15 employees, facilitating classes, and flawlessly creating and sustained training documentation.Created quizzes, class exercises, and training documents; shadowed employees and provided feedback to management.