Event Coordinator, Stadium Swing
Houston, Texas, United States
Event Planning:· Track and consistently update best practices for maximizing operational efficiencies.· Communicates and works closely with internal staff and venue partners for the purpose of planning and executing the tour.· Collect and document tour related expenses.· Execute event documents inclusive of, but not limited to, event logistics, summary reports, and pre-event checklists.· Organize event-related meetings, prepare proper materials prior to meetings, and send meeting recaps/ follow up materials.· Provide ideas on new revenue opportunities and assist in executing new product implementation.· Maintains a client database of event vendors and partners.Event Fulfillment:· Responsible for the on-site management and operation of each tour stop including load-in, event days and load-out.· Help track on fulfillment of all contractual obligations with all events-related partners (Venues, Sponsors, Media)· Assist with recruiting, managing, and training all event staff and any third-party vendors who participate in the execution of events.· Oversee Event Day operations ensuring the quality of the event meets RevelXP standards.· Work with the venue to problem-solve any Event Day issues that may arise (Weather delays, rude customers, Injuries) and communicate accordingly.· Accepts additional responsibilities as requested by the Director of Events