Ava Cohen Email & Phone Number

New York, Ny, Us

Supported SVP, Senior Executive Director, and HRIS team. Assisted additional Human Resources Business Partners.• Managed executive’s schedule of meetings, arranging refreshments, tech services and conference rooms. Prepared presentations.• Planned travel to CBS locations, arranged air, ground, hotels. Prepared itineraries. Completed monthly travel and expense reports.• Answered emails, phones, drafted correspondence, assisted all employees with HR-related customer service. • Managed documents for executives with high level of confidentiality and discretion. Performed functions to support HRIS services. • Monitored HRIS digital mailbox. Administered initial response to incoming forms and provided solution to employee problems.• Managed hard-copy backup of files. Retrieved files for audits or subpoenas. Maintained accurate tracking of released files.• Adhered to file retention policy, supervised end-of-year offsite shipment for storage of terminated employee files.• Microsoft Outlook, Excel, PowerPoint, Word, SharePoint, Oracle, Adobe, Concur, and databases used for essential responsibilities.

New York, New York, Us

Global Digital Streaming Strategy and Business Development. Supported Global C-Level/EVP and International SVPs. • Owned end to end calendar and time management for senior leader. Scheduled meetings, resolved conflicts, coordinated and prioritized internal and external meetings. Scheduled conference rooms, virtual details, IT support, handouts, and catering. • Created PowerPoint presentations and Excel spreadsheets. Kept client contact information updated.• Arranged international and domestic travel, including air, ground, and rail, itineraries, accommodations, passports, visas.• Completed monthly expense reports, which included many six-figure months. Tracked budget totals for all department expenses.• Prepared for major music events (SXSW, Cannes Music Festival). Arranged travel, hotels, meetings with clients.• Compiled business Deal Memo information from executives, integrated onto template. Presented weekly to Stakeholders. • Collaborated with international counterparts for global projects. Assisted SVPs with hospitality, meetings or travel while in NYC.• Set-up work areas for new team members. Arranged for office space, phones, computers, and AMEX cards. Supervised Interns.• Extensive use of Microsoft Outlook, Excel, PowerPoint, Word, Concur, Adobe Acrobat and WebEx for meetings between offices.

Paris, Ile De France, Fr

• Contributed expertise in arranging travel with itineraries for out-of-town executives attending TV Upfronts for all broadcast platforms.• RSVP’d event invitations, answered phones, handled emails, arranged car service, set up meetings and completed expense reports.Temporary Position

Washington, District Of Columbia, Us

Assisted Regional Counsel and Senior Vice President with Anti-Piracy Protection for Recording Industry. • Maintained case and criminal files in database. Updated database with case outcomes. Significant contact with sensitive information.• Responsible for following case status, restitution due and received. Contacted jurisdictions when restitution not received.• Deposited all received restitution. Successfully collected over $1 million in restitution for the RIAA.• Significant contact with RIAA investigators, prosecutors, law enforcement, and court personnel to bring outcomes to closure.• Drafted court correspondence (Victim Impact Statements), emails, letters, answered phones and directed calls.

White Plains, Ny, Us

Temporary assignments at firms in Westchester County, NY.

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Reported to the Vice President, Marketing, Personal Lines Insurance and Marketing team.• Handled meetings and events. Planned after-work special events for top agency earners. Arranged travel, restaurant reservations, gift bags. • Liaison with insurance agencies selling Chubb Insurance. Sent out Chubb Marketing supplies and brochures for agents and consumers. • Arranged insurance agents required industry training education. Ensured all received CEU certificates upon completion. • Created weekly financial reports for office stakeholder with analysis of gains and losses reported of all Chubb insurance policies.

• Under Attorney supervision, established, maintained and updated legal records.• Drafted and edited letters and court-related documents. • Researched real estate records for estate planning and tax assessments.• Welcomed clients to office.

New York, Ny, Us

Direct report to the Chief Financial Officer (CFO). Promoted to position. Worked within Executive Suite of offices. Position required multiple areas of responsibilities.Administrative Responsibilities:• Professionally represented office by providing both administrative and any personal support to executive. • Assisted President and CEO of company when necessary.• Gatekeeper. Managed calendar and set-up meetings. Ensured calendar synced with all senior executives. • Arranged conference calls.• Responsible for all travel including air, ground, car rentals and return travel. Prepared itineraries for trips. • Collaborated with senior executives and CFO on company budget. Updated budget spreadsheets. Tracked expense reports, handled coding for payments to vendors.• Responsible for planning and the execution of the yearly executive retreat. Arranged all travel, meals, and breaks for senior executives.• Supervised and collaborated with peers for the yearly company summer outing for approximately 600 employees and guest clients. • Coordinated transportation, planned events and games, arranged for lunch and refreshments, prizes, and gift bags. Supervised event budgets.• Managed office move to new corporate headquarters.• Responsible for scheduling of meetings in the Board Room. Kept room immaculate and ready for senior executives at all times.Human Resource responsibilities: • Prepared, and circulated for signature all payroll changes, on-boards, terminations.• Assisted with recruiting process. Set up meetings with hiring managers for candidates.• Updated organizational charts and job descriptions. • Updated database with salary information, position title, etc.• Welcomed new hires and introduced them to department executives.

New York, Ny, Us

Coordinator, Sales - Sony Music Special Products (SMSP)Promoted to Position.• Supported the SVP and team. Department was responsible for the creation of limited-edition CDs for retail and private firms from Sony’s catalog.• CDs prepared with copy and artwork per client requirements. Liaison with clients, ensured delivery, handled, and resolved shipment problems.

New York, Ny, Us

Executive Assistant to SVP, Market Planning and AnalysisResponsible for the administrative needs of the Senior Vice President of Marketing. This included calendar and meeting management, travel arrangements, expense reports, drafted communications, prepared marketing plan reports, decks for quarterly meetings. Assisted all on this team.

Bachelor'S Degree, Communications - Media, Broadcasting, Film

Professional Studies Certificate, Paralegal Studies