Duties and Responsibilities:• Daily review of vendor invoices for data entry input, including obtaining all necessary approvalsand supporting documentation.PO Box 230819, Tigard, Oregon 97281 Phone: (503) 638-6900• Respond to external vendors and internal managers regarding all aspects of the accounts payableprocess, including processing invoices for payment.• Process payments in a timely manner by check, wire, or ACH utilizing vendor discounts, whenappropriate.• Verify the accuracy of vendor invoices and confirm that the correct general ledger account codesare used.• Review and follow-up on all purchase orders and receipts for accuracy.• Consistent vendor account reconciliation for payment accuracy.• Researches and resolves accounts payable discrepancies.• Prepare annual 1099 reports.• Prepare Accounts Payable credit card reports.• Make travel arrangements for employees.• Maintain stock of office supplies• Other duties as assigned.

• Transfer data from paper formats into computer files or database systems.• Type in data provided directly by customers.• Create spreadsheets with large numbers of figures without mistakes.• Verify data by comparing it to source documents.• Update existing data.• Retrieve data from the database or electronic files as requested.• Perform regular backups to ensure data preservation.• Sort and organize paperwork after entering data to ensure it is not lost.

Responsibilities included:Gathered supporting documentation and verify billing amounts for invoices. Prepared freight quotes calculator tools in excel for all departments to utilize prior to payment.Maintain accounts receivable records to ensure aging is up to date. Processed credit memos, RMAs and invoice adjustments.Investigated past due accounts and built reports in excel to report progress. Perform daily cash management duties, including credit card transactions. Monitor and collect accounts receivable by contacting clients via telephone, email, and mailPrepare analytical analyses relevant to A/R so management can gain a better understanding of logistic freight cost vs shipping charges revenue.Assisted in credit reviews for new customers requesting net terms and trade references inquires.Collaborated with other departments such as Sales, Customer Service, and Order Entry when necessary for training during the migration to new ERP system and process improvements.

ESSENTIAL FUNCTIONS:* Work closely with the Purchasing Manager to ensure products purchased are in line with the needs of the company; * Managing purchase orders, overseeing shipping schedules and maintaining purchase records;* Issue purchase orders to suppliers, distributors and manufacturers;* Ensure that orders received are accurate;* Maintaining cordial working relationships with vendors and supervising vendor activities.

ESSENTIAL FUNCTIONS:Administration • Assist in scheduling service calls for the office• Create and implement excel tracking forms for billing, inventory, and vendors.• Examine and recommend process improvements for the overall flow of the project• Collected task specific training materials from corporate resources for training.• Created written and video trainings for training.• Trained staff (live) according to request. • Coordinated with Safety Coordinator for compliance evaluation• Adhered to policies, procedures and standards and continuously pursued understanding of better practices to enhance my skillset.Reporting • Payroll Labor Reports• HR Related forms • Customized debrief reports for internal review or Sub-Contractor production analysis• Construction Status to Customer• Vendor Invoice details• Customer Billing details to Corporate.• Reconciliation reports (customer/vendor)Vendor Maintenance• Ensured the accuracy of information provided for vendor set up forms prior to sending to A/P• Processed invoicing, coded with appropriate GL Account, and assigned the SOW to supervisor for debriefing.• Acted liaison between vendor and our corporate office for payment status.• Processed PO requests on behalf of the internal team• Processed Check requests as needed.Software Trainings:• OFS exporting reports• OFS Estimates & Resource Assignments• OFS Define Resource Groups

ESSENTIAL FUNCTIONS:● Processed daily Invoicing batches, reviewed for discrepancies and Initiated the automated Invoice distributed process to deliver to customer via Fax, Email, and manual customer Portal upload. ● Researched Sales Orders discrepancies,● Maintained customer records as needed, ● Inquired/collected resale certificates,● Processed Credit/Debit memos. ● Posted cash received via Lockbox, Wire transfers, Credit Transactions by the bank, and commercial deposits. ● Collaboratively Maintained A/R Email Inbox in and answered invoice, and misc. billing inquiries.● Collaboratively processed RMA report to issue credit memos for returned product.● Implemented process improvements throughout the years, creating spreadsheets to combine and match data from customer portal and Epicor exported data using formulas in Excel. Created Adobe/PDF month end bank reconciliation summaries.● Worked alongside Credit Manager, Customer Service, and Shipping departments for Freight Discrepancies, and Returned Material for credit processing.● Video, and written process training material.

ESSENTIAL FUNCTIONS:● Accounts Receivables● Administrative Assistant● Office Management ● Project Management● Contract Assignments/Internal office support.

ESSENTIAL FUNCTIONS:● A/R tasks include: Daily invoicing for multiple Distributors and Wholesalers● Report billing discrepancies to the appropriate department for resolution ● Track Customer Payments on Excel. ● Issue refunds on multiple platform such as: Amazon, eBay, PayPal, Converge, Authorize.Net and other customer based platforms..● Upload invoices to customer portals.● A/P daily tasks Include: Processing Staffing, Shipping Invoices, Expense allocation for Containers being imported from China.● Tracking all expenses on individual spreadsheets.● Month End Reconciliations, and Aging Report status● Respond to emailed inquires on A/P and A/R matters.● Transitioning over to new ERP (Oracle), therefore I provide feedback, suggestions,and process improvements specifically for Accounting related tasks.

ESSENTIAL FUNCTIONS:● Handle inbound disconnect/downgrade calls from existing customers● Responsible for skillfully retaining customers through positive customer relationship building● Diffuse the irate customer situation by utilizing strong listening skills and probing techniques● Identify reason(s) for disconnect and overcome objections in an effort to retain the customer● Save and re-sell the value of our products and services by properly aligning their features, benefits and price with the needs of our customers● Effectively transition from the save to upgrading the customer to additional products and services● Provide exceptional customer care across all call types including escalations, technical support and billing● Track the primary reasons for requests to disconnect service in specific geographic areas by competition and forward the information to the appropriate departments for further investigation●Take ownership of customers’ concerns and act as a primary contact, providing name and telephone extension to help build confidence● Act as intermediary between customer and appropriate departments to ensure customer satisfaction● Maintain knowledge of all marketing campaigns, competitive campaigns/pricing, save offers, and make appropriate use of campaigns/save offers in retaining customers

ESSENTIAL FUNCTIONS:● Prepares journal entries, reconciliations and account Assists in developing processes that support corporate policy.● Prepares audit schedules.● Prepares various reports and analyses as needed.● Match Invoices to receiving documents.● Voucher invoices for payment.● Reconcile vendor statements.● Maintain an orderly audit trail and documentation of all payable transactions.● AR and International B2B Collections.

ESSENTIAL FUNCTIONS:● Manage customer/distributor accounts which involves beginning to end resolutions through front-end business practices.● Research payment/order history;Identify issues attributing to account delinquencies (i.e., billing issues, sales agency and customer discrepancies, shipping errors, etc.● Accurately resolve complex discrepancies surrounding a consigned inventory and commission based business model.● Conduct research and analysis to accurately identify discrepancies and attempt to reconcile past due balances through back-end business practices● Audit cash postings (ACH, Lockbox, Credit Card Transactions).● Research allocated cash and apply as assigned or issue refund requests.Initiate customer inquires regarding delinquent balances while maintaining long-term customer relations.● Update and maintain customer contact information.● Recognize barriers coming from operations and recommend process improvements to meet departmental savings goals of approximately 25K a year.● Develop individual plans to support the company's Widely Important Goals (WIGS)

ESSENTIAL FUNCTIONS:● Assisting customers with A/R inquires, invoice requests etc.● Generate and post sales invoices● Prepare log and reconcile GL● Assist in contracting customers for purpose of collection.● Prepare government related documents.● Maintain files for quarterly reviews and year end audits.

ESSENTIAL FUNCTIONS:● Managed up to 7 Sales Representatives within North America and Latin American TerritoryAccounts Receivables approx. 1.5M monthly billings● Review contracts and orders to ensure conformity to revenue recognition, pricing and other internal policies and processed sales orders in accordance with Vision's practices and procedures.● Verify accuracy of software orders, and resolve problems with sales management.● Develop and Maintained a strong relationships with customers, partners and internal employees.● Maintained the database information for operations & financial Software applications.● Created quotations, revised invoices, and provided any backup information and bilingual assistance to the Sales, Collections, and Customer Care departments.● Worked directly with customers to generate software access codes, troubleshoot code errors, and distribute software products.● Other accounting duties assigned.

ESSENTIAL FUNCTIONS:● General Office Administration● Accounts Payable/Accounts Receivables / Petty Cash Reconciliations● Managed Aging Reports and called on outstanding accounts● (Dun & Bradstreet®) Searches● Certified Payroll

Various Responsibilities included: Office Coordinator, Accounts Payable, Accounts Receivables, Jr. Bookkeeper, and general office.