Avinash Gupta Email & Phone Number

Kolkata, Wb, In

Kolkata, West Bengal, India

Assisting 'National Administration Head' to manage East Region.•Responsible for Office administration and facility management•Responsible for ensuring adherence to organization's policies and procedures for effective management of facilities & Administration.•Monitoring workflow and control.•Innovate and establish measures for cost control and improvement in services at all times.•Ensuring effective and complete documentation for Audit and other relevant purposes.•Responsible for vendor development and management (AMCs, agreements, PPM etc) to ensure best services within budget.•Procurement of required assets post approval of commercial team•Liasoning with government authorities for NOC and approvals•Asset management.•Managing outsourced employees.•Handling administrative budget, monitoring variance etc.•Responsible for AMC?s and their renewals.•Adhering / Execution to compliance (S & E , CLRA etc. )•Handling safety, Fire & security of Employees and company assets.•Managing / monitoring Operations & maintenance of equipment?s (no / min. downtime of services) •Handling grievances redressals on admin facilitation.•Tracking of Minimum stock level/ Inventory management on admin facilitation.•Repair / Maintenance/ Renovation of property.•Planning and coordinating HR activities & functions.•Handling New joining / exit formalities.•Formulating Admin policies and SOP?s, process improvement in the existing ones.•Project management including scouting for office space, new office project work and carrying out renovations, if any.•SPOC at Bengaluru for any Facilities & Corporate Services related work.•Any other additional F&CS activity as and when instructed by the management.

Kolkata, West Bengal, India

• Vendor & Contract Management: Sourcing of vendors for all the services across eastern region. Covering all key services under contracts, renewal of contract/agreement as per policy guidelines. preparing RFQ, and finalization of vendors through, evaluation of vendor as per TE, SLA/TAT & KPI monitoring and customer feedback.• Financial Administration & Audit Compliance: Budget planning and control, preparation of AOP (CAPEX & OPEX), asset management, invoice processing & payment, provisioning as per the policy. Looking after adherence of policy & statutory compliance and legal aspect of various activities related to admin & security. Managing audit compliance scores & statutory requirements. minimum wage adherence for all the contractual staff.• Facility Management: Handling facility management for multiple locations across eastern region with the help of dedicated team. Upkeep of facilities, housekeeping, cafeteria, assets, AMC of technical equipments, security equipments and building infrastructure of various offices in the circle as per SLAs & KPIs through various controls, MIS Reports.• Security & Safety Management: Managing security operations for the entire region, access control/ material movement. driving EHS across the region through various initiative to provide a safe & secure environment to our employees. Creating awareness through regular training of employees & ERT member (on roll & off roll) on fire & safety, first aid, CPR, evacuation drill, emergency response etc.• Event Management & Liasoning: Planning, managing and getting events coordinated like quarterly/yearly reviews, get-togethers, office party’s annual day etc. liasoning with legal agencies and local bodies.• Great Work Place (GWP): Managing all the employee engagement activities through various teams like change champions as per the annual regional engagement calendar, creating various session on yoga, meditation and other health checkup camps.

Kolkata, West Bengal, India

• Real Estates & Project Management: Planning and coordination of new office projects CAPEX, selection & finalization of premises as real estate policy & site risk assessment as per NBC guideline, project management, office & layout planning, civil & interior work considering all the applicable laws & relevant permissions, etc.• Vendor & Contract Management: Sourcing of vendors for all the services across eastern region. Covering all key services under contracts, renewal of contract/agreement as per policy guidelines. preparing RFQ, and finalization of vendors through BQMS (an E-bidding process), evaluation of vendor as per TE, SLA/TAT & KPI monitoring and customer feedback. Timely Payment of vendors and adherence to SLAs. Supervision, certification of work completion, billing management.• Facility Management: Handling facility management for multiple locations across eastern region with the help of dedicated team. Upkeep of facilities, housekeeping, cafeteria, assets, AMC of technical equipments, security equipments and building infrastructure of various offices in the circle as per SLAs & KPIs through various controls, Reports (MMRs, Dashboards).• Security & Safety Management: Managing security operations for the entire region, access control/ material movement. driving EHS across the region through various initiative to provide a safe & secure environment to our employees. Creating awareness through regular training of employees & ERT member (on roll & off roll) on fire & safety, first aid, CPR, evacuation drill, emergency response etc. • Financial Administration& Audit compliance: Budget planning and control, preparation of AOP (CAPEX & OPEX), asset management, invoice processing & payment, provisioning as per the policy. Looking after adherence of Policy & statutory compliance and legal aspect of various activities related to admin & security. Managing audit compliance scores & statutory requirements. minimum wage adherence for all the contractual staff.

Kolkata, West Bengal, India

• Real Estates & Project Management: Planning and coordination of new office projects CAPEX, selection & finalization of premises as real estate policy & site risk assessment as per NBC guideline, project management, office & layout planning, civil & interior work considering all the applicable laws & relevant permissions, etc.• Vendor & Contract Management: Sourcing of vendors for all the services across eastern region. Covering all key services under contracts, renewal of contract/agreement as per policy guidelines. preparing RFQ, and finalization of vendors, evaluation of vendor as per TE, SLA/TAT & KPI monitoring and customer feedback. Timely Payment of vendors and adherence to SLAs. Supervision, certification of work completion, billing management.• Facility Management: Handling facility management for multiple offices with the help of dedicated team. Upkeep of facilities, housekeeping, cafeteria, assets, AMC of technical equipments, security equipments and building infrastructure of various offices in the circle as per SLAs & KPIs through various controls & reports.• Security & Safety Management: Managing security operations for the entire region, access control/ material movement. driving EHS across the region through various initiative to provide a safe & secure environment to our employees. Creating awareness through regular training of employees & ERT member (on roll & off roll) on fire & safety, first aid, CPR, evacuation drill, emergency response etc. • Financial Administration& Audit compliance: Budget planning and control, preparation of AOP (CAPEX & OPEX), asset management, invoice processing & payment, provisioning as per the policy. Looking after adherence of Policy & statutory compliance and legal aspect of various activities related to admin & security. Managing audit compliance scores & statutory requirements. minimum wage adherence for all the contractual staff.

Kolkata, West Bengal, India

Managing all the internal support functions viz security & compliance, liasoning with law enforcing agencies, local government bodies.• Real Estate& Facility Management: Managing entire gamut of real estate & facility management. New Projects/office & Layout planning, design taking all the relevant permissions, rent & maintenance, maintenance of all the facility/ equipment as per SLAs, AMC services, Housekeeping in the most cost-efficient manner at all the offices, MSC etc.• Vendor Management: Sourcing of vendors for all the services across eastern region. Covering all key services under contracts, renewal of contract/agreement as per policy guidelines. Evaluation of vendor as per TE, SLA/TAT & KPI monitoring and customer feedback. Timely Payment of vendors and adherence to SLAs. Supervision, certification of work completion, billing management.• Security & Safety Management: Managing security operations for the entire region, access control/ material movement. Driving EHS across the region through various initiative to provide a safe & secure environment to our employees. Creating awareness through regular training of employees & ERT member (on roll & off roll) on fire & safety, first aid, CPR, evacuation drill, emergency response etc.• Transport Management: Managing transport for employees pick up and drop on a daily basis, preparing routes, scheduling time etc. ensuring escort services for lady employee, complying transport legal norms and employee grievance handling in regards to the said services.• Employee services: Monitoring and Ensuring timely and cost-effective execution of employees’ request on travel & stay, Planning & organizing events, off site meeting/ engagement activities in cost effective manner as per annual engagement calendar.• Event Management & Liasoning: Planning, managing and getting events coordinated like quarterly/yearly reviews, get-togethers, office party’s annual day etc. Liasoning with legal agencies and local authorities.

Kolkata, West Bengal, India

Facilitating all the application centers/ branches across the state’s internal support functions viz security, impostor/ intruder identification and assisting consulates in taking applications & visa Processing.• Facility Management: Handling facility management for multiple offices with the help of dedicated team. Upkeep of facilities, housekeeping, cafeteria, assets, AMC of technical equipments, security equipments and building infrastructure of various offices in the circle as per SLAs & KPIs through various controls & reports.• Vendor Management: Sourcing of vendors for all the services across the state. Covering all key services under contracts, renewal of contract/agreement as per policy guidelines. Evaluation of vendor as per TE, SLA/TAT & KPI monitoring and customer feedback. Timely Payment of vendors and adherence to SLAs. Supervision, certification of work completion, billing management.• Health & Safety Management: Implementing and regulating all the group guidelines and procedure on health safety security environment & fire as per various standards creating awareness through regular training of employees (on roll & off roll) on fire & safety, first Aid, CPR, evacuation drill, emergency response etc.• Security & Risk Management: Carrying out risk assessment of respective site/area as per various threat & local influential factors. planning and implementing risk mitigation Plan for the circle, impostor/ intruder identification. Adherence to all the statutory norms related to labour laws and building safety, min wages for contractual staffs.• logistics Administration: Daily sending and receiving of passport to & from embassies / consulates for visa processing adhering to the company policy and norms. Keeping a tight coordination with the logistics partner for daily TAT adherences.• Business Continuity Management: Ensuring business & process flow even in paucity, assuring the regular requirements to be at place for daily operations.

Master Of Business Administration - Mba, Human Resources Management/Personnel Administration, General, A

Activities and Societies: Theories & ProjectHave completed my Master's program from here.

Bachelor’S Degree, Computer Science, A

Activities and Societies: Project, Practicals,Theories etc.Have completed my Bachelor's program from here.