Avinash Pal Email & Phone Number

• Review supplier and employee payments across Europe, Americas, and India using Oracle, ensuring accuracy and timely processing.• Handle manual payment activities, validating each payment run, and addressing issues promptly.• Collaborate with the Treasury team to manage funding for payment batches, minimizing the risk of rejections due to insufficient funds.• Monitor discounted suppliers to maximize payment discounts and maintain favorable pay terms.• Ensure timely reconciliation of payments with bank statements and manage confirmations without missing deadlines.• Address payment rejections through consistent vendor follow-ups and re-initiate payments quickly.• Work on electronic payment processes to enhance efficiency and security in payment transfers.• Lead month-end close activities for accounts payable and ensure timely journal entries and accruals.• Generate quarterly disbursement reports, review inter-company payments, and consolidate monthly discounts and open bank lines.• Set up and track Direct Debit and SO suppliers in CITI Direct, ensuring accurate payment processing.• Address unidentified bank transactions with Citi Bank and work with other departments to resolve banking issues.

AP Operations & Helpdesk• Efficiently manage PO and non-PO based invoice processing in Oracle (R12), achieving 100% accuracy with a 2-day turnaround time.• Engage with requestors, suppliers, and buyers to resolve invoice and purchase order discrepancies.• Validate and process supplier refunds, ensuring alignment with original entries in the system.• Upload journal vouchers for Canada and Mexico, maintaining compliance and accuracy.• Address invoice holds due to various issues, including quantity discrepancies and tax-related holds.• Process advance payments and reconcile them with commercial invoices.• Create monthly invoice query dashboards to report insights to the business.• Facilitate training for new team members, ensuring a smooth onboarding process with comprehensive knowledge sharing.

India

Process Associate – Accounts Payable• Responsible for receiving PO and Non-PO based invoices and processing the same with in specified timelines, keeping check on PO exist in system, PO received before invoices, all kind of holds and so on. • Responsible for Ageing Analysis.• Perform a three-way match (GRN, PO and Invoice). • Responsible for Vendor and Employee payments on weekly basis.• Handling TDS & Service Tax part while processing. • Coordinating with User In case of Missing PO/SO/ contract references etc. for accurate and timely accounting.• Managing Payment Request Forms (PRF) and validating all the supporting documents to process the urgent payment request. • Managing AP accrual account reconciliations covering the GR/IR material and services clearing accounts. • AP Sub ledger vs. GL Reconciliation.• Responsible for Vendor reconciliation.

Delhi, India

Senior Associate – Accounts Payable (Audit & Procure to pay) • Documentation management covering indexing, storing, and retrieving.• Follow up with Contractor / Supplier regarding their bills and other commercial document commercially required by the management.• Checking, verifying, validation of invoices with to ensure all details and rates are as per contract agreements and deduction of TDS, WCT, Service tax as per Applicable.• Responsible for Vendor Setup for DM and IDM Vendors. • Preparing the Invoice for Bill booking and PO creation.• GRN and Service entry of Bills.• Ensure payment of all Vendors on due dates.• Preparing Monthly Payable report, Receivable report & Pay-out report. • Preparing Service Tax report for Service Tax Credit.• Creating and maintaining periodically, data for outstanding payments.• Handling and response to vendor query regarding their payment or any other issue.• Keeping track of validities for Bank Guarantee of Suppliers and Contractors.• Vendor Reconciliation time to time.• Time to time updating Material Sheet for billing. • Preparation of Collection Entries in Excel File and Send it to Regional Office for Accounting• Preparation Debit Voucher and Credit Voucher & MIS report. • Verify Service bills, Supply bills, MIPS bills.External Audit / Internal Audit: • Managed physical inventory store audit for Reebok, Adidas, Puma, Wills lifestyle, Zara, Gant, Allen Solly, Van Heusen, Peter England, Flying Machine, Arrow & US Polo • Conducted variance analysis and formulated reports which documented the comparison between book stock & physical stock in the store; uploaded the inventory as per audit• Executed physical inventory warehouse audits for Reebok and ITC; assessed manual gate pass, physical stock, and credit & debit notes documents• Reconciliation of Received and Issued Material.• Physical Verification of Store Material. • Reconciliation of Store Monthly Statement

Master Of Business Administration - Mba, Accounting And Finance, B+

Bachelor Of Commerce - Bcom, Business/Commerce, General, B