Abstract new leases, amendments, terminations, and option renewals within 48 hours of being fully executed. Review and monitor tenant account balances, and follow up on significant outstanding tenant receivables as necessary. Review Tenants Ledger to resolve any outstanding issues or questions. Review the leasing budget for errors and enter the final draft into the Yardi Budget database. Review Option Memos and Commencement & Estoppel Agreements for accuracy. Assist Tenants with their account questions, bill requests, disputes, and account reconciliation questions. Prepare monthly rent rolls and tie them with the tenancy schedule in Yardi using excel. Prepare the Leasing Expiration Schedule for the 10K & 10Q filing to SEC. Prepare the Rent Projection Schedule for the 10K filing to SEC. Provide requested documents to external Auditors and answer any questions. Collaborate with collections, property management, finance, and leasing departments to provide information and resolve Tenant inquiries as needed. Apply cash payments received from tenants in accordance with the remittance provided. Prepare and send out monthly courtesy statements for all Tenants.

Review insider trading form 4’s and 144’s data processed for errors, wrong codes, or miss reading of footnotes. Check Bloomberg, Dow Jones, and Reuters to ensure news wire stories are available. Run specific reports to ensure data is correct. Update database’s company and security information daily from Bloomberg. Assist in training data processors and update them on new procedures.

Draft and prepare Lease Briefs, Letters of Intent, and Commission Agreements for four leasing agents and any additional deals as needed. Assist with leasing research to include prospecting for new tenants, screening calls, pulling information from Propidex, FIDO, and Salesforce as needed. Train employees on the Lease Brief process or assist as needed to get any deal to the finish line. Assists the Leasing Operations Manager in managing all departmental administrative procedures and forms to include creating and maintaining all departmental instructional hand-outs as well as communicating updates and changes to team members. Plan, prepare the ICSC events by coordinating booth set-up, initiating attendee registration, and mandating the booth during the event.

Prepare, execute, track and release payments for all commission agreements with brokers. Review, markup and prepare red-lines responses to counter-offers made by prospective tenants and their legal counsel. Create lease analysis from Letter of Intent for leasing agents to outline the deal before drafting the lease. Prepare and execute commencement and estoppel agreements and options. Prepare and execute Listing Agency Agreements for Shopping Centers. Facilitate, track routing and signature of various documents such as new leases, amendments, estoppel certificates, and distribute lease documents and other correspondence for execution and distribution.

Review and verify Insurance Policies before being mailed to insureds. File all office documents while maintaining a clean and organized office. Answering Phones and processing all mail. Process all Payments from Clients by mail and Pay by fax, using Chax Systems to recreate a live check. Preparing all checks for weekly deposit. Keeping track of inventory, ordering all supplies as needed through Guernsey.