Amanda Weisel Email & Phone Number

Chicago, Il, Us

• Provide direct support to the CEO and team, including calendar management, travel coordination, and confidential communication.• Coordinate logistics for board meetings, including venue setup, scheduling, and materials distribution.• Serve as the liaison between the CEO, board members, and internal departments to facilitate efficient information flow.• Assist in organizing executive meetings, tracking action items, and ensuring follow-up on key decisions.• Coordinate executive meetings, track follow-up actions, and ensure timely completion of key initiatives. • Complex calendar management across multiple time zones, coordination of travel and meeting logistics.• Provide in person support for offsites, all hands, and entertainment nationally for internal and external partners.• Oversee meeting cadences and logistics; create presentations and capture action items.• Manage reconciliation of expenses for executives.

Chicago, Il, Us

• Complex calendar management across multiple time zones, coordination of travel and meeting logistics.• Provide in person support for offsites, all hands, and entertainment nationally for internal and external partners.• Oversee meeting cadences and logistics; create presentations and capture action items.• Manage reconciliation of expenses for executives.

San Francisco, California, Us

• Managed calendars for four executives in two divisions within a fast-paced organization.• Coordinated travel and entertainment logistics nationally for internal and external groups.• Managed meeting logistics; created presentations and gathered agenda items and materials.• Created onboarding plan for the Revenue Division; update and share with new employees.

Brentwood, Tn, Us

• Managed calendars for nine officers in high growth organization.• Interfaced with team of thirteen Executive Assistants to coordinate schedules, travel, and events.• Prepared and updated presentations for All Hands, Executive Leadership, and external meetings.• Coordinated activities and ensured timely information flow.• Maintained travel and expense reporting in Concur.• Gathered agenda items for multiple weekly meetings, took minutes, and followed up on outstanding items.

Franklin, Tn, Us

• Maintained complex calendar and contacts. • Organized and led event planning.• Coordinated domestic and international travel.• Prepared and fostered effective in-person, conference call, and video conference meetings to include agenda creation and recording minutes.• Managed Human Resource Services’ onboarding, benefits, and employee satisfaction. • Sourced candidates, initiate communication, review qualifications, and pre-screening.• Distributed all internal communication to build company culture.• Maintained PTO records and office calendar.• Managed daily office operations.• Spearhead and lead transition to Managed IT Service Provider.

Chattanooga, Tn, Us

• Served as assistant to the CIO and his five direct reports.• Calendar management, special event coordination, and financial document processing.• Budget creation and oversight.• Coded, approved, and entered material and service invoices for payment. • Created and maintained vendor contract files and inventory.• Coordinated travel and processed all expense reports. • Provided leadership in facilitating customer service and new hire orientation.• Created, refined, and delivered training for new systems and employee onboarding.• Served as liaison between department leaders, executives, and administration departments).• Core project team member and trainer for Concur Solutions and Ultimate Time Management implementation.• Served as user administrator for new systems.

Olympia, Wa, Us

• Provided support to the Director and 13 other staff and coaches, managing multiple calendars.• Expense report completion, review, and tracking for 12 travel cards. • Coordinated travel, tuition waivers, and scholarships for seven intercollegiate athletic teams. • Maintained financial and personnel records, budgets, and all office files. • Created biennial budget proposal and monitored budgets from multiple funding sources. • Formed job descriptions, hired and supervised staff, and completed and processed all new employee onboarding. • Coordinated marketing and promotions for youth summer camps and departmental events.

Lacey, Wa, Us

• Managed calendars, coordinated travel arrangements, and drafted and proofed outgoing correspondence.• Managed multiple budgets and procured office supplies.• Prepared agendas, attended meetings, and recorded and transcribed minutes.• Consistently dealt with internal and external legal matters requiring absolute confidentiality.

Lacey, Wa, Us

• Processed all accounts receivable and non-salary budget data for school district.• Tracked and invoiced state and federal grants. • Recorded monthly revenue and reconciled monthly bank statements. • Prepared quarterly tax reports and transferred funds from bank to county treasurer.• Input and processed purchase orders.• Assisted with accounts payable data entry.

Lacey, Wa, Us

• Prepared, printed and distributed budget reports for all buildings and departments.• Reviewed account coding for inaccuracies and created journal entries to resolve issues. • Prepared daily deposits.• Created and typed correspondence, bulletins, memos, forms, and reports.