General Duties• Manage month, quarter, and year-end close activities, including: o Prepare, review and approve all journal entries. o Prepare reconciliations for Balance Sheet accounts, ensuring accuracy and resolving any issues. o Reconcile credit card statements. o Prepare Balance Sheet, P&L, Statement of Cash Flows, revenue reports and other customized reports for the owner.• Maintain the accuracy of the Subledgers and the General Ledgers. • Preparation and submission of sales tax forms to the proper taxing entities.• Maintain fixed assets schedule and record depreciation.• Run Payroll for company employees; manage benefits in coordination with external vendor • Meet with the owner to review company’s performance and identify areas for saving and meet EBITDA targets.• Review cost of outsourced services and products and negotiate pricing with vendors.• Work closely with external CPA on various accounting matters, providing information and documentation as needed.Accounts Payable responsibilities• Receive and verify vendor invoices.• Process payments through direct deposit, wire transfer, credit card transaction or check.• Properly record adjustments for customer discounts/promotions. Accounts Receivable responsibilities• Review all invoices entered by sales employees.• Process and apply payments to open invoices. • Manage AR Aging and collections by reviewing accounts on a weekly basis.

• Accounting Duties:o Accounts Payable Verify vendor invoices by performing a three-way match, record and process payments. Assisted in reviewing and approving employee expense reports. Created weekly and biweekly reporting, billing and tracking of metrics for Time & Material projects, contractors, and hourly employees.o Accounts Receivable: processed customer payments, maintained the AR agingo Assisted in the month-end process by reconciling cash, petty cash and credit card accounts• Executive Assistant Tasks:o Assisted the President & CEO by providing professional and accurate composition of legal documents, leases, Excel spread sheets, reports, visual aids and presentations.o Maintained multiple executive calendars by scheduling meetings, conferences, appointments, in addition to preparing and greeting guests upon arrival.o Prioritized, channeled and facilitated communications for executives and corporate office staff.o Arranged, organized and processed all levels of travel, both domestic and international; including all pre-travel documentation, and scheduling required for international travel company-wide.o Coordinated all shipping and receiving of supplies, product, and developmental designs, while adhering to budget and time constraints. Tracked domestic and international shipments to ensure arrival deadlines met. o Procured supplies, equipment, services and other company related items.o Spearheaded cross-functional initiatives and process improvements by recognizing potential issues to address proactively.

o Performed administrative tasks in support of CEO, President, CFO and Executive Team, handled material, correspondence, and information of a sensitive, confidential and time sensitive nature.o Acted as liaison with multiple departments, to support coordination of external customers and suppliers.o Coordinated and scheduled all travel arrangements for CEO, President, CFO, other Executive Team and Board Members.o Reviewed expense reports and assisted with the compiling and tracking of the sales profits of both the sales team and the regional plant and branch operations.o Worked with the Sales team on sales communications and customer satisfaction projects.o Facilitated information preparation for meetings, presentations, and committees.o Coordinated office supply orders and inventory maintenance for corporate office as well as cost saving initiatives for locations companywide.o Managed the company trade shows and events, providing them with all needed materials and collateral required.

Began as a sourcing analyst assisting recruitors seeking ideal candidates.Assisted Marketing Director in projects and trade show managementExecutive Assistant for CEO and back up for Office Manager