Ayanda Zwane Email and Phone Number

• Develop, implement and maintain administrative processes and assist the Faculty Registrar to ensure correct records of students are maintained on the student systems • Serve as the specialist by correctly interpreting the rules of registration and their application for returning students in respect of academic matters (including curricula) and non-academic matters (financial aid, residence, etc)• Manage registration of students and make decisions regarding the validity of registrations• Administers capturing of timetable information for venue scheduling• Ensure that appropriate records are maintained on student files in the Central Records Office• Assist the Faculty Registrar with the examination process including: Coding of results, Board of Examiners meeting, Publishing of Examination Results (normal and supplementary/deferred examinations), mark amendments, tracking of examiners reports etc.• Coordinate and manage the graduation process• Manages and ensures that examiner reports, committee minutes, ad-hoc minutes and other vital records are lodged on WICID, by staff members.• Runs regular reports to ensure that data integrity is maintained• Exercise responsibility for the individual and in-service training of junior Faculty staff in the development of strong committee support skills• Counsels, advises, guides and communicates with students on an individual basis e.g. on curricula, appeals, results, new rules etc.• Manages and coordinates the Prize Giving and Graduation list and liaises with the Exams and Graduation Office.• Allocate and delegate work to appropriate staff• Train, monitor and discipline staff• Plans and implements process developments of each academic cycle in conjunction with the Faculty Registrar• Assist the Faculty Registrar to ensure that the quality of work produced by the Faculty Staff are of the highest standard

• Coding postgraduate applications and liaising with the student enrolment centre regarding undergraduate application• Assist with the registration process of postgraduate and undergraduate students• Coordinating and managing two-way check process after the registration and amendment to enrolment period• Performing maintenance on student records to ensure that records are correct• Administering and managing the processes surrounding the appointment of examiners for external examiners, supervisors for research reports, dissertations, and requests for extensions.• Checking and amending the graduation lists• Administrative coordination of the faculty graduate studies committee• Setting up progression rules and testing SIMS for online registration errors and resolving them before the registration period• Interpret the rules of registration, as well as the application of the rules for students with respect to academic matters and, makes decisions based on those.• Carrying out ushering and on stage duties at graduation and faculty prize-giving ceremonies

• Running of the office of the Registrar• Diary management for the Registrar and Deputy Registrar• Maintain filing systems • Organising meetings, venues for meetings and catering• Creating and maintaining S-numbers for academic developments on University’s repository system• Administrative coordination of the Wits Readmissions Committee meetings for faculty• Typing of letters, reports, agendas and minutes using various software• Dealing with enquiries either telephonically on email or with walk ins• Dealing with correspondence for Faculty Registrar, Deputy Registrar and Assistant Deans• Responsible for ordering, control and management of stationery, office equipment, directory boards, furniture and other faculty orders via Oracle system• Processing payments claims for faculty transcripts and verification requests• Maintaining the faculty website, Facebook and twitter pages• Assist with preparing for registrations • Assisting with enquiries on the BA structure• Assisting the Faculty Registrar with special concessions• Process matric history, WAMS reports, and academic transcripts• Assist with enquiries regarding graduations• Assisting the Deputy Faculty Registrar with preparations for graduations including checking the baselist, transcript and certificate vetting

Dealing with internal & external enquiries, Arranging meetings,Diary management & Travel Arrangements,Answering & screening calls,Procurement & general finance matters,Organizing events & functions, Full use of the Student Information System (SIMS) in assisting students with their enquiries regarding their applications,Assisting students with trouble shooting during the application process and also ensuring that the applications are captured correctly,Compiling and capturing marks on the WAMS system,Compiling reports for the Examiner’s meetings held at the end of the year for the students within our department.

During the FIFA Confederations Cup tournament I was the acting Competitions Coordinator for the Ellis Park venue which successfully hosted the opening ceremony, opening match, semifinal, closing ceremony and final match.I have also assisted in organizing team training sessions for all the national teams who were scheduled to play at Ellis Park stadium namely, Republic of South Africa, Iraq, New Zealand, Egypt, United States of America and Brazil.During the training sessions and on official match days I had to ensure that the dressing rooms had towels, shampoos, conditioners and ice and also ensure that the needs of the teams e.g. water, electrolytes were provided for. On match days we had to arrange the same as training sessions and also include food, snacks and anything the team require. As admin support/PA performing secretarial duties to the Venue Manager and Deputy Venue Manager.Managing stakeholder interaction by following up on all communications, ensuring tasks assigned were actionedAdministrative Support, including taking minutes and setting up for meetingsHuman ResourcesTravelManaging petty cash of up to R50 000 & R80 000Compiling reports sent to venue management received from various coordinators. Procurement for the officeSwitchboard operationOccasional reception duties

Pre – selection of volunteers for the FIFA Confederations Cup 2009 and the Official FIFA Confederations Cup 2009 Draw, that took place in 2008.Preparing interview schedules, interview venues and all logistical requirements for the selected volunteers.Confirming interview dates and venues by telephone with potential interviewees.Adhering to administrative duties in terms of the registration process during interviews and training.Arranging uniforms, training material, sign on registers, schedules allocation for all successful candidates.Assisting the Volunteers Coordinator with administrative duties and logistical requirements at the volunteer’s centre which includes arranging meal vouchers, daily registers.Presentations and submitting reports for all tasks achieved.Data capturing