Ayca Ergun Email & Phone Number

San Diego, Ca, Us

Administrative support to ensure efficient operation of officeCalendar Management of the FounderAct as Personal Assistant to Founder as neededGreet and assist visitors who come into our officeAnswer telephones, transfer calls, and take messagesBook meetings and keep our scheduling system up to dateCoordinate and schedule events, meetings, and interviewsMake travel arrangements (e.g., book flights, reserve hotel rooms, create itineraries)Organize files, documents, invoices, and incoming mail - sending and signing for deliveries Prepare our conference room for video conferences and in-person meetingsOrder office supplies from our vendorsOperate a variety of office machinesManage inventory of office supplies

San Diego, Ca, Us

Scheduling and Calendar Management: Managed business and personal scheduling/rescheduling for the CEO, coordinated complex scheduling and calendar management, developed a prioritization system for meetings and workflow, ensured appointments were on time, sent reminders, created daily, weekly, monthly, and quarterly priorities, and alerted the CEO to scheduling conflicts or potential issues. Meeting Preparation and Support: Provided agendas before meetings, briefed the CEO as needed, tracked and organized his weekly calendar according to priorities, and maintained and updated his contact list. Travel and Errands Coordination: Coordinated travel arrangements including itinerary, booking, confirmation, reservations, transportation, and meals. Used the company car to drive the CEO to/from the airport and facilitated transportation as needed. Ran errands for the CEO and his family and handled personal purchasing for the CEO. Administrative and Office Support: Provided administrative and office support to the CEO, COO, and CTO, maintained professionalism and strict confidentiality with all materials and communications, answered and responded to phone calls, communicated messages and information to the CEO, and managed his inbox including email organization and filing.Event and Communication Management: Organized team communications and planned events both online/offline and on-site/off-site, organized company events, maintained professional and personal photo and video management, updated his LinkedIn profile and posted according to his direction, and managed the CEO’s passwords. Reason for Departure: Due to reduction in my allotted time`

Kocaeli, Tr

Meeting Coordination and Communication Management: Coordinate online and offline meetings, ensuring seamless communication and scheduling, manage business and personal appointments and reservations with efficiency and accuracy, maintain agendas for meetings, and handle all incoming and outgoing communications, including formal letters, invitations, and requests from Group Countries, Government entities, and Associations on behalf of the CEO. Travel and Visa Arrangements: Coordinate international travel arrangements across multiple time zones, including flights and accommodation through travel agencies, prepare detailed itineraries, manage and facilitate visa applications for the CEO and family members, ensuring compliance with regulations and timely processing, and coordinate with the CEO's driver for necessary errands. Administrative Support and Archive Management: Advise the CEO on matters requiring attention, prepare relevant documentation, act as a point of contact for urgent matters in the absence of the CEO, delegate tasks to appropriate personnel, maintain and organize the CEO's archive, including news, photos, presentations, videos, art collection, and business cards, ensuring easy access and retrieval of information. Digital and Social Media Management: Manage and update the CEO's website, www.omerburhanoglu.com, ensuring content accuracy, relevance, and user experience, oversee the CEO's social media presence, manage profiles and content across various platforms, execute mass emailing to his personal audiences, and coordinate SAP approvals and e-signing under the CEO's authorization. Personal Assistance and Event Management: Organize and execute personal events and parties for the CEO, ensure seamless coordination and execution from planning to execution, handle personal shopping tasks, manage personal company expenses and HR requirements, and maintain password management to ensure security and efficiency. Reason for Departure: Relocated to the USA.

Stockholm, Stockholm, Se

******Hired by the reference of Doganlar Yatirim Holding.Meeting and Appointment CoordinationCoordinated online and offline meetings for the CMD. Planned business and personal appointments with accuracy and timeliness. Prepared and followed up on agendas, ensuring necessary topics and materials were organized and distributed.Travel and Documentation ManagementManaged international travel arrangements, including flights and accommodation, through travel agencies. Prepared detailed itineraries for the CMD and his family. Managed visa applications, passports, and notary arrangements, ensuring proper documentation and legal compliance.Administrative and Communication SupportHandled incoming and outgoing communications, including formal letters and invitations, on behalf of the CMD. Advised the CMD on matters requiring attention, prepared relevant documentation, and acted as a point of contact in the CMD's absence. Managed the CMD's archive and coordinated the CMD's driver for errands.As Corporate Communications ManagerMarketing Communications and Budget Management: Implemented the global marketing communications plan for Turkey. Monitored and managed the communications budget. Customized Sweco Sweden's print materials for the Turkish market. Updated and maintained the local company website. Authored and distributed press releases in English and Turkish.Internal and External Engagement: Prepared internal employee news publications for Turkey. Executed internal communications initiatives. Organized press events and receptions. Managed the company website on LinkedIn, enhancing brand visibility and stakeholder engagement.Reason for Departure: Sweco Sweden's decision to conclude its operations in Turkey.

İstanbul, İstanbul / Beykoz, Tr

Board Meeting Coordination: Coordinated and participated in Board Meetings, including the preparation and distribution of meeting agendas, the circulation of meeting minutes, and the monitoring and follow-up on the implementation of decisions made during meetings. Prepared and managed agendas for 2 Board Members, ensuring all necessary topics were covered and organized effectively. Travel and Appointment Management: Coordinated extensive international travel arrangements, including flights, accommodation, and detailed itineraries through travel agencies, for 2 Board Members and their Family Members. Arranged business and personal appointments and reservations on behalf of the Board Members, ensuring accuracy and timeliness. Managed and arranged visa applications through travel agencies and monitored passport and visa validities for 2 Board Members and their Family Members. Administrative and Archival Support: Maintained and organized the archive of the Executive Board, ensuring easy access and retrieval of important documents. Translated necessary documents and emails for Board Members and responded on their behalf as required. Advisory and Documentation Preparation: Advised 2 Board Members on matters requiring their attention, including associated deadlines, and prepared relevant documentation to facilitate decision-making. Organized and managed the complex schedules of their drivers, ensuring timely completion of necessary errands and tasks. Communication and Follow-Up: Managed and arranged visa applications through travel agencies and monitored passport and visa validities for 2 Board Members and their Family Members. Additionally, coordinated the preparation and distribution of meeting agendas, and monitored and followed up on the implementation of decisions made during meetings. Reason for Departure: End of contract

Bachelor Of Arts (Ba), Public Relations And Publicity (English)

Associate Of Arts (Aa), Advertising And Marketing Research

Master Of Business Administration - Mba, Business Administration And Management, General