Ayu Dewi Email and Phone Number

Calendar Management: Coordinate and manage the schedules of the CEO and BOD members, including arranging meetings, appointments, and travel itineraries.Meeting Coordination: Organize board meetings and executive team meetings, including preparation of agendas, meeting materials, and minutes.Communication Liaison: Serve as the primary point of contact for internal and external stakeholders, managing correspondence and communications efficiently.Document Management: Prepare, edit, and distribute reports, presentations, and other documents as needed for meetings and strategic initiatives.Project Support: Assist in the planning and execution of key projects, providing administrative support and ensuring deadlines are met.Confidentiality Maintenance: Handle sensitive information with discretion and uphold the highest standards of confidentiality.Travel Arrangements: Coordinate complex travel logistics for the CEO and BOD, including accommodations, transportation, and itineraries.Event Planning: Organize and support corporate events, board retreats, and other gatherings.Research and Analysis: Conduct research on various topics as directed by the CEO or BOD, preparing summaries and recommendations.

Participating in relevant SHES programs;Providing support for employees in any queries related HR process;Supporting the application of employment regulatory requirement and standards;Supporting line managers in updating the correct organization structure and employee information on HR system;Supporting effective workforce management and promote individual accountability (sick leave, annual leave balances, overtime management);Assisting internal assignee management system;Ensuring application of performance and rewards is compliant with system;Represent HR in conducting investigation as required;Ensuring appropriate documentation of all employee data on HR system;Issuing letters and other related documentations related HR queries.

Document Management: Prepare, edit, and maintain project documentation, including reports, proposals, meeting minutes, and correspondence.Meeting Coordination: Schedule and coordinate project meetings, including preparing agendas, taking minutes, and distributing action items.Communication Liaison: Serve as the primary point of contact for project-related communications, ensuring timely and effective information flow among team members and stakeholders.Project Support: Assist project managers with tracking project timelines, deliverables, and budgets, providing administrative support as needed.Travel Coordination: Arrange travel logistics for project team members, including flights, accommodations, and transportation.Data Management: Maintain project databases and filing systems, ensuring that all records are accurate and up-to-date.Report Preparation: Compile and prepare regular project status reports and presentations for management and stakeholders.Compliance Support: Assist in ensuring that all project activities comply with company policies, safety standards, and regulatory requirements.

Organize and schedule meetings and appointmentsGreet clients and guests and decide whether they should be given right of entry to meet specific individualsAttend meetings, take and record minutes of meetings and distribute the same as instructedAssist data entry staff in performing data entry tasks by providing informational support to them

Provide professional secretarial and administrative support to the senior management of the companyAble to maintain various kind of project management office affairsAnswer and direct phone callsOrganize and schedule meetings and appointmentsMaintain contact listsProduce and distribute correspondence memos, letters, faxes and formsAssist in the preparation of regularly scheduled reportsDevelop and maintain a filing systemOrder office suppliesBook travel arrangementsSubmit and reconcile expense reportsProvide general support to visitor

Distributing incoming mail, FaxesPreparing Incoming and outgoing mailTyping Mail, Resumes, and FilingCreate files for PGS site filing system, maintain an up-to-date file listTake bookings and arrange for meetings, travelling ticket and hotelPrepare papers for TenderGive HSE induction to PGS guest