Carried out indirect Procurement activity via RFP/RFQ as per stakeholder requirements. This includesunderstanding client requirement, drafting SOW, list qualifying suppliers to participate in bid, conduct RFx, proposal analysis, vendor selection, negotiate agreement and manage vendor relationship. Effectively handled contract management and administration in accordance with company policies, legal requirements, and customer specifications (consists of contract drafting, negotiation, amendments/renewing and liaising for appropriate approvals). Issuing purchase orders & expediting the same to make sure material is available to stakeholder at right cost and at right time. Perform spend analysis to identify opportunities for catalogs and other projects.

• Handling indirect Sourcing Commodities for the EMEA region.• Perform market research for the required services and request for quotation.• Approach preferred supplier’s for commit levels above 50K Euros and check for the Global Master Service Agreement (MSA’s).• Perform the competitive analysis for pricing, payment terms and lead time.• Create Statement of Work (SOW’s), Work Authorizations and Local Country Participation Agreement (LCPA) for the services in reference with Global MSA’s.• Work on MSA’s amendments, extensions and terminations based on evaluation of quality and Service Level Agreements (SLA’s) and push suppliers for 60 days payment terms.• Request for catalogues for services along with proposals.• Drafting the information in the standard MSA’s template in compliance with legal litigations and send it over for reviews to legal and Procurement Director, then get it signed by both vendor and CA to start the services as on signed date.• Perform spot buying function to yield savings.• Track spot buy activity and provide status update on open spot buys in queue.• As new suppliers are identified work with suppliers to set them up in our system for PO’s to be issued. • Submit contracts for signature for fully approved shopping carts and Release PO’s for fully approved shopping carts in a timely fashion.• Track open issues with shopping carts and provide reporting to management on issues with shopping carts.• Release PO’s once shopping carts are fully approved.• Experienced in issuing new contract’s and renewal of old contracts for procurement of various goods and services and Issuing new and renewal of Lease Agreements across EMEA.• Setting up the weekly, monthly, quarterly procurement plan and Savings Report.• Liaison with finance department for timely payment of bills.• Taking all the process related escalations on Shopping Helpdesk and acquired high level of understanding of the relevant process steps and associated business related areas.

Processing of Procurement or Contract related request raised by our clients from North America, Canada and Bermuda through Archer System.Rating the vendors on various parameters like: Financial Outlook & Overall Business Reputation which would help the contracts team to choose the clauses to be included in writing the contract. Leverage rating of the vendor, which is crucial to ascertain the dependability of the company on the Vendor and to inform the contracts and the legal department about the likely impact on the organization • Creation of Contract workspace in Ariba for PEET’s raised by the requestors and uploading of all necessary pre-contract related documents of a particular contract. • Preparation of additional pre-contract reports like Vendor Risk Assessment Report, Overall Service risks Assessment Reports and Contract Summary.• Managing and reviewing all executed contracts for compliance with VRM requirements uploading them in Ariba BuySmart (Website of HSBC). Major IT Vendors like IBM, Sun Microsystems, and Oracle etc. In order to make necessary amendments in Contracts whenever necessary by the onshore Purchasing Team.• Processing of Catalogue & Non Catalogue items in Ariba BuySmart for North America. • Receive purchase requests (PR) via emails & through Ariba BuySmart, converting all PR’s to delivery orders (DO’s).• Approving requisitions, amending approval flows and requisitions. And assisting BuySmart users on different issues.• Providing of D&B (Dun & Bradstreet) reports to the requestors who will raise a request via SharePoint across the globe (more than 60 Countries).• Maintaining of global spend data with normalized vendor names and as per the requests received we generate and provide a reports to the requestors.• Entrusted with the responsibility to generate timely reports based on Excel for the Vendor Management and Contracts that were further used by Business Area to analyze the process flow.