Swift Cleaning Chemicals is a 100% black woman-owned manufacturing and distribution company of industrial and household cleaning products including personal care products. The company also offers full commercial cleaning services with a holistic customised approach according to the client’s needs. The company is a Level 1 BBBEE, it was established in 2018 to provide cleaning services, affordable quality cleaning products, and highly specialized industrial cleaning solutions for various industries where hygiene is of optimal importance.

Recruitment* Negotiating contracts on behalf of selected candidates and clients* Headhunting resources on behalf of clients* Interviewing and assessing prospective applicants and matching them with vacancies available from clients* Screening candidates and drawing up shortlists of candidates for clients to interview* Organising interviews and selection events* Making arrangements for the advertisement of vacancies* Assisting candidates to prepare for interviews* Building strong relationships with candidates and clients.Business Solutions* Responsible for developing new business for the company and it’s clients.* Responsible for the marketing and the branding of the organization.* Providing Ad hoc services in Project Management or Coordination and Project Administration for client’s i.e. GijimaAST, X-Pert Group and Productivity SA.* Facilitating the Opening of Parliament viewing on behalf of New Media Inc in 2012.* Facilitating the ACSA Financial Annual Report Media Conference on behalf of Britespark Communication held in Cape Town in 2012.Productivity SA (www.turnaroundsolutions.co.za) Social Plan Project Management* Sourcing beneficiaries (Companies that are struggling with their operations) for the Productivity SA Social Plan.* Developing and maintaining a detailed project schedule for different projects.* Monitor project deliverables and timelines, notify the Productivity SA Portfolio Manager when issues arise, and take corrective actions, as needed.* Ensuring coordination of the interfaces of all disciplines within the beneficiaries’ processes and environment.* Responsible to track project changes and produces updated site based schedule as agreed with Productivity SA and the beneficiaries.* Sourcing and allocating Human Resources for the different projects.* Management of multiple projects at the same time * Facilitating collaboration structures between employees and management.

•Adhere to prescribed Project Governance standards, templates and code of conduct and assisting with enhancement of thereof. •Created the Scope of Work document to be utilised at the initiation phase of the project as part of the project templates.•Following up with Project Managers to ensure weekly progress reports are handed in according to the agreed format and time, and collating into a Project report and redistributing these to the Executive prior to the next Projects meeting.•Organise and participate in meetings to determine and help solve problems in the section and in projects.•Liaise with internal stakeholders and external suppliers, as required, to ensure that projects as well as budget and procurement related issues are effectively communicated and administrative processes followed. •Co-ordinate and participate in the full development of project plans and updating thereof. •Assist with carrying out resource leveling exercises for the project. •Keeping all team members informed of any scope changes, change control issues and updating the central project file immediately after the changes have been approved •Ensure sign-off of all relevant documents takes place, including the sign-off of deliverables. Drawing up the risk matrix and update as and when required. •Creating, maintaining the issues log and follow up on and ensure that issues are resolved. •Assist with the monitoring of budgets by setting up monthly reports, liaising with management and reporting on discrepancies as required. •Assist in the business analysis process, gap analysis process and the documentation thereof. •Assist in the induction process when new members join the project team. •Coordinate the Project team events.

Managing the Telephony Programme Phase 1 worth R900 000.00 for the Infrastructure Department.Administering and coordinating projects tasks/ activities. Following up on any actions/ tasks by liaising with the Project Team and Stakeholders.Representing project interests by facilitating internal project meetings with the Project Team and Stakeholders.Facilitating project scope of work and planning schedules.Building and maintaining business and project relationships.Issues and conflict resolutionBuilding customer relations Advisory capacityInteracting with various departments to gather information needed for project progress and to provide excellent customer service for project related inquiries and needs.Completing deadlines and follow up on actions/ tasks.Working as a team with colleagues to ensure all projects team efforts are completed accordingly so that project objectives are achieved.Reviewing and completion of any information received from clients and follow-up in order to ensure accurate/correct data capture.Preparing for and participate in the following:Workshops, Project and Tele/Video Conferencing meetingsFacilitate meetings/ appointments and their schedules Providing analytic and administrative support in the following areas: Contract Administration Assisting in tasks associated with contract/proposal preparation and contract close-out Resource administration and sourcingMaintains, processes, and tracks Change OrdersDocument Management Coordinate changes in documents and communicate these changes to the necessary departments in the company.Quality AssuranceCreation and maintenance of project files Correspondence and Project document management with the Project AdministratorCost/Financial Control Assist in financial forecasting throughout entire project lifecycle. Compile project financial data. Update and maintain cash flow forecasts Maintain financial areas such as Purchase Orders

Managing six work packages worth Planning, organising and documenting all relevant meeting agendas, minutes, decisions and translate these decisions back to the relevant project plansPlanning functions and site visits for the Project. Assisting the project manager with various administrative tasks in managing documentation produced, i.e. Project Plans, Business Requirements Specifications, Functional Design Specifications, Minutes, Agendas, Progress reports, Financial ManagementAssisting the project community with all project related informationManaging site establishment project (Small contracts)Managing work packages within the project worth R15 000 000.00 for the office site establishment of the WEF1 projectWorking independently and completing tasks mandated by the Project manager Handling travel arrangements (Domestic and International) of the Project Manager and the Project Team including myself.Travelling for project related duties and meetingsManaging the office and diary of the Project Manager.Liaising with all project teams to extract and distribute information.Reconciling Project Costs.Creating Purchase Requisition for the term contract, Material-Inter Divisional e.t.c.Preparing presentations Contributing to building positive internal and external relations regarding the ProjectConsolidating high level project information and producing reports.Ensuring that proper documentation and filing of all documentation transpire according to the existing filing system within the Project and Eskom;

Liasing with clients and stakeholders;Coordinating events;Drawing up proposals for clientsSourcing for sponsorship for different clients and the company social responsiblity "Open Hearts" Campaign;Sourcing and negotiating prices with suppliers;Drawing up contracts with clients and suppliers;Formulating of budgets for different projects;Maintaining and strengthening client networks;Maintaining and developing working relationships with clients;Establishing schedules and action plans for projects requested by the client and reporting back on those results;Working with the Sales and Marketing team to develop concepts for new business opportunities;Researching and analysing of information on current relevant trends, planning and timetabling programmes;Marketing and promoting Britespark to potential clients as well as prospective candidates;