Babette Vellinga Email & Phone Number

The Hague, Zh, Nl

The Hague, Zh, Nl

The Hague

In my role as Personal Assistant to the Ambassador I manage the Ambassador’s program (including maintaining the electronic diary) and liaise with Dutch Government and private sector offices, other Embassies and a broad range of other contacts.One of my responsabilities is to organise functions and hospitality for the Ambassador and manage finances associated with Ambassadorial hospitality. I draft correspondence as required by Ambassador, including official communications regarding the Ambassador’s movements.I also assist in organising high-level visits. For example after the Malaysian Airlines MH17 disaster the Governor-General H E Sir Peter Cosgrove and the Minister for Foreign Affairs Ms Julie Bishop have visited The Netherlands to attend the ceremonies at Eindhoven Airport and support the families of the victims.Some other duties I perform are: manage Embassy protocol arrangements, assist with management of the Embassy’s electronic filing system, weekly dispatch of Diplomatic Mail and to provide translations and other administrative support as required.

The Hague Area, Netherlands

Working at the Multilateral Organisations and Human Rights Department, Social and Economic UN Affairs Division I provide administrative assistance to all members of the team. The workload is very diverse and consists, among other things, of drafting political memo’s, handling incoming and outgoing correspondence, making travel arrangements, screen incoming phone calls, arranging (International) meetings and receiving ambassadors and UN representatives for meetings.

The Hague Area, Netherlands

To assist private and business clients in all desired (administrative) tasks such as: Execute international money transfers, insurance and banking liaison, making travel arrangements, start up investments, set up and maintain various databases, invoicing, gathering tax return information, keep business details accurate with Chamber of Commerce and other institutions, record keeping.Office tasks consisting of billing, credit management, planning, database management (registration of new clients), implementing new CRM system Alure, process descriptions for the new department, draft Service Level Agreements for all new Family Office clients, several internal projects concerning compliance (in order to obtain a trust office license) and ‘paperless office’, assisting the general Secretariat when needed, organising office parties (sinterklaasfeest).

The Hague Area, Netherlands

Temporary substitution for secretary on maternity leave. Screening phonecalls and managing the agenda for 2 of the board members. Preparing documents for boardmeetings and processing minutes (with use of a dictaphone). Make travel arrangements and receive international clients.

Amsterdam Area, Netherlands

As PA to the GM of this brand new company I was the first employee. In setting up this company I performed all tasks necessary in finding and hiring staff (HR), arrange office furniture and supplies, handling telephone and correspondence, incoming mail, setting up corporate website, develop company logo and style.

Amsterdam Area, Netherlands

Based at the 5* Amsterdam Americain Hotel.Responsible for the agenda and planning of hotel visits, handling telephone and correspondence, incoming mail, taking minutes at various meetings, setting up corporate website, develop group logo and style, ordering office supplies.

Amsterdam Area, Netherlands

Responsible for the agenda and telephone, handling complaints and correspondence, incoming mail, taking minutes at various meetings, request the necessary permits, archiving, making planning for the Duty managers, arrange translation and printing of the restaurant menu's and all other hotel communications, organise staff parties, replace HR manager during holidays, credit management, liaison for schools and interns, organise yearly day for schools and parents, contact for 5* hotel GM meetings and participation in the yearly Horecava event.

Amsterdam Area, Netherlands

Responsible for all incoming calls, outgoing correspondence, setting up archive for the interior design department, hostess during diners.

Cultuur, Organisatie En Management

Bachelor, Hotel Management

Havo Diploma, Havo Diploma