• Procurement planning;• Preparation of bidding documents;• Publication and distribution of invitation to bid;• Receipt and safe keeping of bids;• Preparation of notification of tender award;• Ensuring adequate contract execution;• Providing information and documents requested by the Auditors;• Receive the Purchase Requisition Voucher and supporting documents from the originating department/end-user. • Verify the current availability of sufficient funds in the… Show more • Procurement planning;• Preparation of bidding documents;• Publication and distribution of invitation to bid;• Receipt and safe keeping of bids;• Preparation of notification of tender award;• Ensuring adequate contract execution;• Providing information and documents requested by the Auditors;• Receive the Purchase Requisition Voucher and supporting documents from the originating department/end-user. • Verify the current availability of sufficient funds in the budget heading.• Check that documents are complete, that any plans and designs for works are properly prepared and approved by the competent authority, that all essential site tests and inspections have been carried out, and that due consideration for safety, economic and environmental factors is included. • Ensure that the specifications for goods or terms of reference for services are suitable for the need and are of an appropriate quality. • Review the specifications and develop as necessary ensuring that these are detailed, precise and generic without reference to the trademarks or products of a specific supplier. Brand names shall only be used if essential in which case a full justification must be given, or the words “or equivalent” added. Detailed specifications, designs, plans and Bill of Quantities (BOQ) for construction works must be prepared by the appropriate expert. In other cases, the Procurement Officer may need to seek assistance of external technical experts to prepare the detailed specifications; • Review the price estimate for the procurement. • Determine the procurement method to be used. If an alternative method to that which would normally be used is recommended, prepare a full justification. • Prepare the draft bidding and contract documents to ensure that all necessary conditions are incorporated.• Prepare the advertisement or invitation to bidders or request for expression of interest and make arrangements for the sale of the bidding documents. Show less