Katherine (Bailey) Grzyb Email & Phone Number

United States

• Prepares and manages requisitions, purchase orders and change orders for items needed by the department in accordance with Purchasing policies and procedures.• Processes vendor and utility payments. • Support the processing of weekly payroll including but not limited to the tracking of time and attendance and other related payroll in accordance with company policy.• Prepares and assists with FEMA reimbursements when necessary. Includes payroll and expenses utilized either within the County or if personnel are deployed to assist other organizations.• Keeps appointment calendars and schedules appointments. Takes notes and minutes of conferences, meetings, and functions.• Prepares Interview packets and coordinates interview schedules for all supervisors.• Prepares correspondence, reports, letters, as assigned. Sets up and maintains specialized office files. Files letters, reports, and related technical information in the prescribed manner. Assembles information.• Prepares all travel arrangements, including seminar/conference registration, hotel, and accommodations.• Performs research and retrieval of records, both digital and written. Conducts statistical comparisons of information.• Monitor inventory levels of office and designated supplies; order, receive and maintain appropriate levels of inventory as required; prepare, process and code purchase orders and invoices as assigned; arrange for billings and payments as directed.• Performs payroll activities including the review and approval of electronic timesheets to ensure accuracy.• Coordinates P-Cards for both Parks & Recreation and Waterways. Reviews and allocates visa purchases daily. Review and reconciliation of monthly statements.• Assist with other duties as assigned. (Summer camp and Special events)• Prepares documents and updates database/spreadsheets.

• Performs duties of a staff assistant nature and participates directly in the work for theindividual(s) supported. • Secures details of specialized information, coordinating office work and providing information regarding the services and operation of the unit.• Functions as receptionist for the department(s), and occasionally assumes other clerical or administrative duties as needed.• Keeps appointment calendars and schedules appointments. Receives and screens calls and refers callers to other employees. Takes notes and minutes of conferences, meetings, and functions.• Prepares correspondence, reports, letters, as assigned. Sets up and maintains specialized office files. Files letters, reports, and related technical information in the prescribed manner. Assembles information.• Performs research and retrieval of records, both digital and written. Conducts statistical comparisons of information. Assists in the preparation and maintenance of department records. • Maintains office supplies.• Performs payroll activities including the review of electronic timesheets to ensure accuracy.• Coordinates P-Cards for Parks and Recreation Visa cardholders. Reviews visa purchases daily. Review and reconciliation of monthly statements.• Processes payment of invoices for the department.

Brooksville, Florida, United States

• Processes vendor invoices that are assigned to me in a timely manner, receiving them into eFinance and scanning them into OnBase. • Processes PO & Non-PO vendor invoices and keeps track of the payments as well as when the PO expires and or needs a change order. • Creates requisitions yearly & as needed. • Orders office supplies for the Utilities Department through Office Depot, Staples and occasionally Amazon. • Keeps file room and office supply cabinet organized and stocked. • Allocates monthly transactions in PCard works and reconciles monthly statements. • Assist with OpenGov Budgeting, Data entry and Creating reports for management. • Occasionally handles reimbursement transactions through OnBase.

Tallahassee, Florida, United States

• Responsible for keying in invoices that are ready for payment through ELFF and FIN FITS. This system uploads to OCULUS.• Approving purchasing card transactions through WORKS.• Processing travel reimbursements through the Statewide Travel Management System.• Review invoices in My Florida Market Place that have been received and need to be submitted for payment. (Printer invoices, FedEx invoices)• Use FLAIR to verify correct accounting information, remit addresses, encumbered funds, etc.

Tallahassee, Florida, United States

• Provided administrative oversight of the Park Business System, which includes creating and maintaining contract databases, assisting with agreement drafting, supporting competitive solicitation processes, etc.) • Monitor provider deliverables and payments by conducting weekly and monthly reports for leadership to ensure compliance• SharePoint Coordinator for centralized SharePoint site utilized by Park staff, District and Leadership• Managed and provided oversight of staff’s travel arrangements, including scheduling, documenting requests to travel and managing reimbursements

Tallahassee, Florida, United States

• Responsible for monitoring the email inbox and escalations, responding or assigning inquiries, reporting to Leadership, etc.• Handled phone calls from external customers that regard to the Florida State Parks Reservation System (refunds, confirmation numbers, etc.)• Assisted staff with refunds, reservation system accounts and computer system issue including, mailing and receiving POS products to and from the parks or districts through FedEx (laptops, receipt printers, docking stations), etc.• Created data analysis reports through the Reservation System.

Tallahassee, Florida, United States

• Responsible for answering calls from the Florida State Parks Information Line and working with Communications Manager to solve customer issues• Assembled materials and necessary information for customers and sent out mail orders for Department (USPS or FedEx bulk orders)• Monitored and compiled spreadsheets for The Junior Ranger Program to assist Interpretive Services team

Fitzgerald, Georgia, United States

Invested in babysitting, house sitting and house cleaning. Moved back to my hometown.

Tifton, Georgia, United States

• Created a welcoming and positive customer experience at the bakery counter.• Advised customers on baked goods selection and taking orders.• Managed the baking ingredients inventory and requesting the purchase of stock.• Responsible for cleaning the kitchen after business hours and preparing it for the next day.• Packaged purchased items and processed them for payment.This specific location was in Tifton, GA and it closed down due to a financial hardship.

Fitzgerald, Georgia, United States

Moved out of my hometown during this time and invested in babysitting, house sitting and house cleaning etc.

Tallahassee, Florida, United States

• Greeted customers, responded to questions, improved engagement with merchandise and provided outstanding customer service• Assisted management in achieving Department’s sales goals on a monthly, quarterly and yearly basis• Operated cash registers, managed financial transactions, and balanced drawers on a daily basis• Maintained a clean and presentable environment, while also ensuring that inventory was ordered and stocked to adequately meet the needs of the customers

Tallahassee, Florida, United States

• Assisted Management with answering phones, filing paperwork, accepting payments, required cleaning maintenance, and successfully communicating with parents and coworker as needed• Substituted for teachers and paraprofessionals during lunch breaks, provided extra help on projects, and assisted to ensure legal ratios were in compliance• Responsible for ensuring all children were picked up using proper safety procedures and closing the center after all children were accounted for